August 5, 2014

In Attendance: Carol A. Francesconi, Robert S. Ciskowski, and Paul F. Astorino
Press: The Courier and iBerkshires

Robert read the meeting minutes of July 29, 2014. Carol made a motion to accept the minutes as corrected; 2nd by Paul with a unanimous vote taken. The minutes should have read the Fire Department instead of the Water Department in regard to the usage of the generator.

- Reported a CCC site visit to Peter Filkins of Willow Cove Road on Monday, August 4, 2014.  The project is:  “On Hold” due to emails from the DEP.  1.  Mr. Filkins should have used a Notice of Intent not an Abbreviated Notice of Intent.  2.  The DEP is returning his filing check.  3.  General concerns with the project.  The contact person at the DEP is Karen Hirschberger.

6:30PM Carol read The Berkshire Eagle Legal Notice for the Guardrail Bid.  No Bids were received.  Carol motioned to close the Bid Opening; 2nd by Paul with a unanimous vote taken.

Highway Department, Peter LeFebvre: 
- Peter will be in contact with the State regarding the lack of Bids for the guardrail project.
- Patching roads.
- Trimmed brush at the Cheshire Community Center.
- A tree on Church Street needs to be taken down.

Town Administrator, Mark Webber
- Discussed insurance coverage for town employees who use their personal cars on town business.  The employee typically has coverage of personal auto insurance for property damage.  The Town’s coverage, which is $1m per incident with a $2m added umbrella.  This includes personal injury to others and property damage.  Personal injury would be the employees responsibility under personal coverage.  Public safety personnel are different.  If a volunteer firemen is responding to a call and goes in a ditch on the way to the firehouse, then damage to his vehicle would be covered up to $5K.  It is the responsibility of the co insurer to notify their insurance company if they drive their own car for town purposes.
- AFG Grant Awarded to the Cheshire Fire Department.  Awarded:  $175K for breathing apparatus.
- Spoke to fire truck procurement specialist who is reviewing the new Fire Truck specs provided by the Chief today.  No prepayments will be made when a contract is signed.

Town Administrator, Mark Webber:  continued
- Discussed the Army Surplus emergency generator with the Fire Chief.  After reviewing the specs and the two options, the BOS voted on securing the $4,500 generator. Paul motioned to purchase the generator for $4,500 with a spare for parts; seconded by Carol with a unanimous vote taken.  Mark will research the most inexpensive method for delivery.
- Worked on grant application for the “Work Zone Safety Equipment Self Contained Trailer” for the Highway
Department.  Need to get updated quote from vendor in writing.
- Becky has been in contact with the new Veteran’s Agent and is supplying her with veteran’s payments for the past three (3) years which the new agent will submit reimbursement for.  They are also coordinating the payment and reporting process going forward.  The BOS agreed that front end costs associated with retrieving and fixing records for reimbursements need to go forward as soon as possible.
- Discussed with Becky the Kittay case and the processes performed to go forward legally.
- Paul read a letter from the Adams Community Saving Bank.  The BOS is very appreciative of their donation of $4,370 for a school bus shelter on Richmond Street on bank property.  Paul motioned to place the order for the shelter; seconded by Carol with a unanimous vote taken.  Paul has spoken to Francis Waterman to do site prep work of a 6’x12’ cement slab.
- Viewed the old bridge off of Reservoir Road with Peter.  He suggested first clearing many of the trees from the bridge.  It will be costly to haul them out from the ravine and some of them would require both a bucket and a crane.  The bridge seems to be in good shape considering its age and neglect.
- Carol will scan a copy of the “Potato Salad” project to town attorney for advice.
- Submitted Springfield Housing Court notice re:  Hearing for Pine Valley tenants and Morgan Management.

Town Clerk, Christine Emerson:  No issues or concerns.

Chief of Police, Timothy Garner:   Submitted weekly report.

Mail and Correspondence:
- Time Warner.  Franchise fee due Cheshire is $24,741.18.  This will be checked into as it appears to be an error.

Carol:  Submitted COA minutes.

Peter Traub:  Announced that he is the new Editor of the Cheshire Chatter.  He also noted that fifteen (15)
COA seniors attended a play at the Williamstown Theater, Williamstown, MA at a cost of $644.00.  This cost was covered by the Cultural Council of Northern Berkshire.  Next year’s grant is due by October 15, 2014.
- Received a $1K grant to expand an outreach program to identify elder special service needs.  This will allocated for staff, telephone and postage.


- Questioned the possibility of viewing the Adams Cheshire Regional School Budget on line.  Carol stated that not all documents are necessary to be on line.  In some cases although the document is scanned, it cannot be placed with a regular document and it is difficult to search out the scanned item. All paperwork can be viewed at the Town Hall.
- Questioned what the procedural system is for not receiving any bids for a project?  Peter stated that bids are date sensitive and all Chapter 90 awards go out to bid.  He will be going the State Highway Department in Lenox tomorrow (Mark will attend also) to go over the situation.

With all business finalized Paul motioned to close the meeting, 2nd by Carol with a unanimous vote taken.
Time:  7:47PM.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen Secretary


Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Paul F. Astorino, Superintendent Of Buildings and Grounds