Selectmen's Weekly Minutes

Listing of the Board of Selectmen's Weekly Meeting Minutes.  Click HERE to view list of posted Agendas

December 4, 2018

6:00PM Open Meeting

In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:      
Press: iBerkshires, Berkshire Eagle

Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol read the minutes and made a motion to accept the Board’s November 27, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken.

Highway Superintendent, Blair Crane:
- Snow plowing and salting. Continue to work on repairs, potholes, patching, drainage, shoulders, and ditching.
- Transmission software issue with International Truck #4.  Possible sensor issue.  Truck is at Delureys.
- Will be enclosing water main at school this week to keep from freezing.
- Winter sand available to residents at town garage.
- Reported vendor delivery truck hit high tension wires on Monday, December 3, 2018. No injuries and minor damage to the truck.  Robert said, “It affected a lot of people and it could have been fatal."  Blair wrote down the facts of the incident and spoke to the owner.  Robert questioned if signage might deter from this happening again. Blair stated that the driver is an     experienced driver and has had this delivery stop for ten (10) years with no issue(s).  Robert requested Blair to be proactive in thinking this through with plans for no recurrences.

Town Administrator, Mark Webber:  
- Spoke with Mark Cappadona at Colonial Power, the Town's residential electric aggregator.  A recent mailing was out to new National Grid customers in Cheshire.  It is a marketing move to entice residents to take advantage of Colonial's fixed kW cost of 10.4 cents versus National Grid's current rate of 13.7 cents.
- Responded to a public records request seeking Town costs associated with processing union dues. Becky dedicates about ten (10) minutes a month towards processing union dues.
- Blair will be at the annual boiler inspection at Cheshire School tomorrow 12/5/18.
- Inquiry from the Youth Center asking if we had commissioned an architectural study and if the Town is interested in leasing a space to them. Carol read a letter/estimate from edm and the Code Evaluation costs.  The BOS signed an agreement to move forward.

Town Administrator, Mark Webber:  continued
- The Financial Commission will meet with the BOS on December 11.
- A draft agreement will be forthcoming from the Town's solar pilot negotiator regarding the Whitney solar project.
- Mark contacted the three (3) candidate's regarding their level of interest in the Town Administrator position.  All three (3) remain interested.
- FYI:  As of the end of November 2018, there have been 22 license application submittals to the Cannabis Control Commission from Berkshire County; more than any other county other than Worcester County.  Of those 22 submittals, 8 have received provisional licenses; 7 from Pittsfield and 1 from Great Barrington.  The remaining 14 have submitted their application packages but have not yet received either final or provisional licenses.  Of those remaining 14, 5 are from Pittsfield; 1 from Williamstown; 1 from Lee; 1 from Adams; 1 from Lanesborough and 5 from Sheffield.
- Receive notification from the Berkshire Regional Transit Authority (BRTA) regarding a limited fixed route service provided during the transit strike. Additional information will be posted on BRTA website.

Carol:
- Reported that a cover will be installed on the Cheshire Elementary School roof heating section which will assist in supplying heat to the office section.
- edm Architecture, Engineering, and Management will conduct the Code Evaluation for the Cheshire Elementary School at a cost of $2,400 with one (1) to two (2) weeks for completion once the agreement is signed and received.  Both BOS members agreed that it was important to move forward and the agreement was signed.

Cheshire Police Chief, Tim Garner
- Weekly report submitted.

Christine Emerson:  
- No issues or concerns.

Mail and Correspondence:
- Charter Communications check for $2,726.90 remittance covering the period from July 1, 2018     to September 30, 2018.    
- Department of Housing & Community Development.  Professional Services Contract for Program Delivery & General Administration:  Approved.

The hiring of a Town Administrator continued discussion:
- Robert asked Carol who she preferred for the opening of Town Administrator.  Carol stated: "They are coming in at a hard time as far as the budget and I think we need someone that has     some idea of the town and our needs.  Someone who is familiar with the people in the organization.  That is why I still support  Ed."
- Robert stated: "I still like the experience of Tom     Spiro but I think I am going to defer to your     thinking on this."
- Carol motioned to hire Ed St. John, IV as the Town of Cheshire Town Administrator; 2nd by Robert S. Ciskowski. A unanimous vote was taken. There will be a four (4) month probation period. After that time, a one (1) year agreement can be signed and then a three (3) year agreement. After the four month probation period, the new board will have the authority over the position.
- An Executive Session was scheduled for Tuesday, December 11, 2018 at 7:30PM to: "To Conduct strategy sessions in preparation for negotiations with non-union personnel or to     conduct collective bargaining sessions or contract negotiations with non-union personnel."
- There will be a review two (2) or three (3) weeks before the end of the four (4) months.  (January 1, 2018 to April 30, 2019.)  New BOS members would be responsible for the one (1) year agreement and thereafter.
- Mark will contact St. John to make arrangements to start on December 11th.  For transitioning, Mark will stay until January 1, 2019.

Cheshire Board of Health:
- Chairman, Richard Salvi, recommended to the BOS Amber LaFogg Maxwell for the position of BoH secretary.  Carol motioned to appoint Amber LaFogg Maxwell as the BoH secretary; 2nd by Robert. A unanimous vote was taken.

A letter was reviewed and edited by the BOS to John Barrett III, State Representative, stating:
"The Cheshire Board of Selectmen have presented to you a Home-Rule Petition that will increase the Board from 3 to 5 members.  Two new members would be elected, in staggered terms, at a Special Town election occurring after passage of the Home-Rule Petition."  Carol motioned to accept the letter as written; 2nd by Robert S. Ciskowski.  A unanimous vote was taken.

Carol:
With all business finalized, Carol motioned to adjourn the meeting at 7:40pm; seconded by Robert.  
A unanimous vote was taken.

        
Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

November 27, 2018

6:00PM Open Meeting

In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:      
Press: iBerkshires, Berkshire Eagle

Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol read the minutes and made a motion to accept the Board’s November 20, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken.

Highway Superintendent, Blair Crane: (Home)

Town Administrator, Mark Webber:  
- Created a Release Form for liability for participants in programs offered at the Cheshire Community Center.
- Received a Cheshire Lake Use Permit for the Berkshire Geobash Fire and Ice event scheduled for Saturday, February 9, 2019.
- Inquiry received regarding a marijuana business enterprise.
- Requested a meeting for the Finance Committee on December 11, 2018 at 6pm.  Approved.
- Spoke with the Building Inspector regarding the payment of an on-line permitting program. Mark advised that municipalities cannot pre-pay for goods or services.  
- Mark will be checking into electric company solicitations.

Cheshire Police Chief, Tim Garner
- Weekly report submitted.

Christine Emerson:  
- No issues or concerns.

Mail and Correspondence:
- Berkshire County Listening Session, Thursday, December 6, 2018 6:00pm to 8:00pm.  Presented by the Rural Policy Advisory Commission, Berkshire Regional Planning Commission, Suite 201, Pittsfield.
- Department of Housing & Community Development.  Community Development Block Grant- Community Development Fund (CDF) FY 2018 Environmental Release- The Town of Cheshire     

Mail:  continued
 Grant #00823.    Cheshire-New Marlborough Housing Rehab Program.  Has cleared environment review for Program Year 2018.  Mark will be calling Berkshire Regional to start the project.
- Carol read Minutes for November 2018 for the COA written by M. Gwozdz.
- Letter from Resident, Irene Bator, offering two suggestions.  “For the hiring of a new Town Administrator, invite a third person from another small town to be on the committee.”2.  "Once the Town files the current paperwork, the January session of Legislators could focus on it, and send to Governor Baker for signature.  This would allow from the annual May Town vote, as full complement of a 5 member select board.  Thus eliminate any need for anyone filling in and a costly special future vote."
- Executive Office of Housing and Economic Development.  State Route 116 Reclamation and Paving Project was not recommended.

- One day liquor license issued to Whitney's Farm Stand LLC for 11/29/18.  $50.00

Carol and Robert continued the discussion regarding the hiring of a new Town Administrator.
- The hiring of an interim employee was not something Robert was in favor of.  Robert said, "It is more important to move on and have continuity."  He said he would consider hiring one of the three candidates on an interim bases and then, "We will see what they are capable of and what they are not capable of. At the end of this period, they could hire the candidate outright, wait for the May election, or open up the entire process again with a new board."  Mark voiced that he did not feel the gridlock would end. Robert said, he was willing to compromise.  Mark will be checking to see if any of the three candidates would consider this opportunity. Although Ed St.     John IV withdrew his application, Robert felt he would want to extend the offering to him also.  Robert said, "My concern is that my actions and yours we may have poisoned the candidates.  I     don't know what they have been following so I don't know what they think of Cheshire or whether they want the job anymore or not." Mark will report back to the board 12/4/18.

- Although Mark's plan was to retire the first of November, he would be willing to consider staying on until May.

Resident, Gary Trudeau:
- Questioned the two selectmen as to what was important to them in the candidate. Carol said, "It has to be the right fit.  Experience.” Robert said, "The job entails a lot.  He wanted someone that respected their opinion, had dedication and could direct the board to proceed on the right path and to have the ability to bounce things off of the BOS ."

Carol asked Robert if he had any questions or concerns.  He did have 5 concerns for Blair but would wait until next week when he is present.

Carol:
With all business finalized, Carol motioned to adjourn the meeting at 7:10pm; seconded by Robert.  
A unanimous vote was taken.
         
Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

November 20, 2018
6:00PM Open Meeting
In Attendance: Robert S. Ciskowski, Carol A. Francesconi
Absent:       
Press: iBerkshires and The Berkshire Eagle
                  
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
6:30PM Carol opens the regular portion of the meeting. Carol read the minutes and made a motion to accept the Board’s November 13, 2018 meeting minutes. The date for a continuous conversation regarding the hiring of a Town Administrator should have read Tuesday, November 20th. Robert seconds the motion. A unanimous vote was taken.
Highway Superintendent, Blair Crane: (Arrived about 7PM-road patrol)
- 22.5 hours of overtime.
- Snow plowing and salting – 8:30am to midnight- subcontractor called in. 
- Snow plowing and salting (4am – 3:30pm.)
- Snow plowing and salting (4am start) no subcontractor. 
- Changed rear tires on BRTA van to winter set.
- Fountain wrapping scheduled next week – Vinnie Bruso.
- Winter sand available to residents at town garage.
- Burial.
- Safety Inspection Report received and submitted to the BOS.
Town Administrator, Mark Webber  
- By taking advantage of the County Bid Consortium, we paid $2.53/gallon for heating oil.  Today’s average among seven (7) county oil dealers is $2.90/gallon. 
- DEP oil spill notification  at O’Connell’s on November 17, 2018.
- Responded to a public records request from the Berkshire Eagle seeking all documents over the past three (3) years related to any Town settlements.
- FYI.  The Town of Cheshire is responsible for tires for the van.
Note: A letter will be written to Water Department member, Mr. Donald Rueger, regarding attendance.  
Cheshire Community Center, Peter Traub:
- Submitted a copy of programs and events for the Council on Aging at the Community Center.
- Spoke with EDM regarding a Cheshire Elementary School Code Review.  Due to the inspection previously completed, it may be possible that the cost may be $2K for a code review.  EDM will report back to Carol with a firm cost analysis.
Resident, Charmaine Paquette:
- Ms. Paquette Voiced her opinions regarding recent statements made by Selectmen Robert Ciskowski regarding the interviewing process and in particular to the age discrimination comments towards candidate, Ed St. John III.  She said, “It is disgusting – it is age discriminatory-  it is against the law and St. John III should sue the Town. You should resign” The heated discussion continued with Selectmen Ciskowski saying he felt he (St. John) did not have the experience necessary and questioned Ms. Paquette if she wanted anything else from him.  In an effort to end the disparaging comments, Carol Francesconi thanked Ms. Paquette and ended the confrontation.
Carol:
- Reported water on the gym floor at the Cheshire School.
Cheshire Police Chief, Tim Garner
- Weekly report submitted.
Christine Emerson: 
- No issues or concerns.
Mail and Correspondence:
- Appreciation Letter received from Leslie (Holmes) LaPlante for his daughter, Jodi Drury’s use of Cheshire Elementary School for children from the NA Armory. 
- MassDOT.  Bridge Inspection Reports for:  Sand Mill Road/Dry Brook (C-10-002 (03G) Sand Mill Road/Dry Brook C-10-003 (03H) and Notch Road/South Brook C-10-016 (03L)
- DEP RTN 1-20720 Gasoline Release/O’Connell Oil Associates, Inc.
Carol:
- Opened the Town Administration opening by: “I would motion to appoint Dan Delorey as  Interim Administrator .  If we hold a Special Election in February, people will have to run again in May. By appointing Dan an advertisement for a Town Administrator could take place at the end of March. Then, the new BOS could make the hiring decision.
Robert:
- Understands that he is a longtime Selectmen, but felt, “The Selectmen are part of the problem.”
 “Let’s look outside of town – the town could use a new perspective.  We would be better off.”
Carol:
- “It is for five (5) months and the Selectmen have not done a horrific job.  By appointing Dan Delorey the Town Administrator position could wait until the next election. He knows the employee characters, he knows the budget, and learning would be at a minimum.”
Town Administrator’s Discussion:
Robert:
- “Not sure.” He said,” There is a steep learning curve and wanted to narrow it down to one (1) person.”
Carol:
- Suggested Dan.
Mark:
- Typically, an interim is for a short time and “Holds down” what’s happening.  Mark was willing to stay on for a few months.  Carol said, “No, an agreement was made for him to retire and that should be respected.”
Robert:
- “A candidate pulled out.  Robert said Carol’s  “Wait and See” attitude was taken.”
Carol:
- My understanding was that we both agreed on a “Wait and See” attitude.
Robert:
- You said, “Motion to have Dan Delorey as the Interim Town Administrator for five (5) month.  “I do not second that motion.”
Carol:
- “What is your recommendation?”
Robert:
- “To make a motion to offer Tom Spiro the job.”
Carol:
- Carol gave reasons why she would not vote yes.
Robert:
- Robert said, “Then offer the job to the other candidate, Ms. Carr.
Carol:
- Carol offered her reasons why her vote was a “No.”
Carol:
- “We are going nowhere.”
Robert:
- “I offered two (2) motions.”
Carol:
- “So, you are saying I am obstructing the procedure?”
Robert:
-`Well, you were the one with the “Wait and see what happens” attitude.
Carol:
- “We both agreed on the “Wait and see what happens” you did not motion a Special Election.”
Robert:
- Things aren’t going to change. In the minutes there aren’t many motions and votes.
Carol:
- Do you want a Special Election?
Robert:
- “Too late for it now.  In the past we got along without a Town Administrator.”  He wanted another person besides Dan Delorey.
Town Clerk, Christine B. Emerson:
- Offered a compromise.  “Dan Delorey was a good Selectmen – he is an excellent figure man – he can get us through to May – he is a perfect fit – everyone knows him – and he could hit the ground running.  This compromise could work.”
Robert:
- “Have nothing else to say.”
Carol:
- “Are you saying to go without a Town Administrator until the election in may?”
Robert:
- Not comfortable with the one (1) person Carol motioned for.  “What other options are there?” “He would be comfortable with Town Accountant, Lynn Lemanski.” He felt she had the skills, personality, and knows all employees and is well respected.
Chris:
- Due to the ethics, she may not be able to do both.  Mark will have to check.
Lynn:
- Happened to be standing in the doorway and when asked if interested, she responded that she had not had time to consider the position. She said, “ She could continue to work.” Mark noted he would not be in Cheshire.
Robert:
-Questioned Blair regarding Lakeshore Drive grading. Blair was unable to get there with the grader due to rain.  What was done is better and acceptable to area residents.  Robert suggested purchasing a new grader but realized the costs and recommended researching used equipment. Robert said, “We have many other pressing issues, but wanted to make Blair aware of his thoughts.”
Carol:
- Carol said, “Thought all along we needed a grader.”
Blair:
- “It may cost six (6) figures and you may still have to put a lot of money into it. He needs to find research and report back to the BOS.
With all business finalized, Carol motioned to adjourn the meeting at 7:25pm; seconded by Robert. 
A unanimous vote was taken.
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
 

November 13, 2018
6:00PM Open Meeting
In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:     
Press: iBerkshires, Berkshire Eagle
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s November 6, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken. An Addendum will be included regarding the discussion taken at 6pm about Town Administrator candidates at the November 6, 2018 meeting.
The selection of a Town Administrator candidate discussion continued.  Robert read a letter of resignation stating that he was willing to vote for resident and candidate, Ed St. John IV, but would not be remaining on the Board of Selectmen. He felt there was "too much of a generational difference" and a philosophical difference on his part to be able to work cohesively.  Additionally, he felt pressure to hire Ed St. John thus partly the reason for his letter.  When Robert questioned Carol if she would vote for the candidate Robert preferred, she voiced, "No" and stated her reasons.  Robert did not submit his letter of resignation to Town Clerk, at this time, and both agreed to further discuss options for the position.  Carol suggested an Interim Town Administrator or possibly have Mark continue on until a new hiring procedure could take place.  Fortunately, Mark is flexible and timelines were discussed for advertising and the May election when new two new Selectmen will be elected.
The discussion will continue on Tuesday, November 23rd.
Highway Superintendent, Blair Crane:
- Weekly Activity Log submitted for:  11/7/18-11/13/18.
- Pothole patching of Fisher Hill Road, Stafford Hill Road, West Mountain Road, Stewart White  Road, and Jenks Road.
- Fountain wrapping to be completed this week.
- Town docks will be taken out on 11/14/18.
- West Mountain Road to close on 11/15/18 at 8am. 
- Snow expected 11/15/18.
Town Administrator, Mark Webber  
- Received a description of desired uses of the Cheshire School from individuals interested in  leasing sections of the school.
- Registered the antique fire truck.
- Blair handled an apparent vehicle damage claim caused by a pothole by informing the person  that the Town follows Mass General Law which states that the Town is not responsible for  personal property; we'd be responsible for limited personal injury only.
- Scheduled Blair to oversee the boiler inspection on 11/15/18 at the Cheshire School.
- Regarding Medicare eligibility to two (2) town employees (one current/one retired) hired prior to 1986.  Findings will be reported to the BOS next week.
- Spoke to Kathy Stevens at DOT District 1 regarding the reimbursement process for the money  we paid to the BRPC for the Complete Streets application. A grant was received for the planning phase and this expense is fully covered under that program.  However, it is administered under  the State's Chapter 90 program so the reimbursement is essentially the same.  Blair will need to complete the package and submit it to the District 1 office in Lenox for processing and reimbursement. 
- A response was received from Attorney Christopher Jee of the Attorney General's office regarding Pine Valley's new lease calling for surcharging for occupancy beyond two (2) per unit. Although the Attorney General's office wrote and published the "Guide to Manufactured Housing Community Law," they stated "your question goes outside the bounds of manufactured housing community laws".  Attorney Jee recommended contacting our Town Counsel.
Cheshire Police Chief, Tim Garner
Christine Emerson: 
- Thanked Blair for personally moving the election equipment and to the road crew who picked up the political signs.
Carol:
- The Christmas Tree Lighting Ceremony will take place on Sunday, December 2, 2018.
- Met with Berkshire Body on 11/12/18 to observe the cafeteria area size.  The resident would like to utilize the area for an exercise business starting in January 2019 and if acceptable would be willing to pay 25% of the earnings.  The BOS will check with Gerry Garner before signing  a Lease. The decision is On Hold.
Talks regarding the hiring of a Town Administrator continued with Carol voicing the possibility of having an Interim person until there is a full BOS in May.  Perhaps working with their own choice would be ideal.  The advertising could take place in the beginning of March with interviews happening in April noting that the May election would take place on May 6, 2019.
- Robert felt the new Selectmen may be overwhelmed or may come in with their own Agenda.
- Mark suggested starting fresh.  He recommended re-advertising and possibly holding a Special Election.  Carol and Robert will be taking this week to think over the best manner in which to proceed. This discussion will continue on Tuesday, November 20, 2018.
 
Mail and Correspondence:
With all business finalized, Carol motioned to adjourn the meeting at 7:45pm; seconded by Robert. 
A unanimous vote was taken.
       
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

November 6, 2018

6:00PM Open Meeting

In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:      
Press: iBerkshires, Berkshire Eagle

Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s October 30, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken.

Highway Superintendent, Blair Crane:
- Submitted a Weekly Activity Log for 10/31/18-11/6/18.
- All weather sensitive equipment has been moved inside under cover for the winter.
- Oil tank at school has been filled with 8800 gallons of oil.
- Inoperative fire exit signs have been repaired and new batteries installed to make them operational.
- Safety violation of missing railing on mezzanine in garage has been fixed by adding a section of railing.
- Fire alarm heat sensors are back up and operational.
- Road repairs - drainage, shoulders, ditching continue.
- Will continue with repairs and bucket patching this week and next as weather allows to finish out the blacktopping season.

Town Administrator, Mark Webber:
- Copier in the Annex repaired.
- Sent information on the Whitney Solar project to Town's PILOT specialist for the purpose of     working with the solar operation to develop a PILOT Agreement.
- Follow up note sent to the AG's office regarding the extra tenant’s language in the Pine Valley     Lease.

- Carol and Robert will be meeting individuals interested in leasing the Cheshire school on Wednesday, November 7, 2018.


Carol reported that the Cheshire Community Center's new furnace has been installed.  Additionally she spoke with Town Counsel, Ed St. John III, regarding the leasing of the Center.  All individuals must sign a release form.  If an activity is a public service and sponsored by a Town Board, they may charge for their services.  If it is a business, not offering a public service, then a fee would be charged. No fee to be charged if a public service offering.  A fee may be charges at the discretion if not during regular hours.  A fee schedule has been a long standing policy.  However, Carol will speak to Anna Farnum, the Chairman of the Cheshire Council on Aging, to clarify fees.   It was noted that it would be appreciated if the Town Administrator was first notified of changes/programs at the Center.  This information would then be passed on to the Board of Selectmen. COA, member Gene Gebrowski, reported the importance to growing the group and offering new workshops and activities for Cheshire residents.
- Carol updated the BOS on the structural progress being made at the Fire House and the timeframe for the ceiling tile to be completed by Wooliver & Sons, Inc.

- The student enrollment numbers, as of October 2018 are as follows:
Adams elementary school       291
Cheshire elementary school  75
Adams middle school       300
Cheshire middle school        92
Adams high school          251
Cheshire high school       101

Total for Adams:  842
Total for Cheshire:  268

Town Administrator suggested asking the total number of elementary school students and to what schools are they enrolled.

Cheshire Police Chief, Tim Garner
- Submitted Weekly Report.
- Cheshire Police Department award grant for $12,026 for tasers, training, and equipment.

Christine Emerson:
- (Managing Voting) at Cheshire Community Center.

Mail and Correspondence:
- Email received from Representative, John Barrett, regarding Cheshire Board of Selectmen Home Rule Petition changing the number of selectmen from three (3) to five (5).  Comments and edits are required by the BOS and then to be returned to Representative Barrett for filing with the House Counsel.    

With all business finalized, Carol motioned to adjourn the meeting at 8:00pm; seconded by Robert.  A unanimous vote was taken.

        
Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

October 30, 2018
6:00PM Open Meeting
In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:     
Press: iBerkshires, Berkshire Eagle
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol opens the regular portion of the meeting. Carol read the minutes and made a motion to accept the Board’s October 23, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken Robert motioned to accept the Executive Session minutes; 2nd by Carol with a     unanimous vote taken.
Highway Superintendent, Blair Crane:
- Submitted a Weekly Activity Log for 10/24-10/30/ 2018.
- Road grading to continue.  Harbor Road yet to complete.
- One day left on grader rental.
- Ten (10) tons of cold patch in stock for the winter ahead.
- Part one of DLS inspection completed.  Inspector to follow up.  Numerous issues to correct and repairs in motion.
- Winter salt is at capacity.  Winter sand is in the yard for residents.
- Pot Hole Complaint; Fisher Hill Road and Hutchinson Lane.
Greylock Advisory Board, Gary Trudeau:
- Updated the BOS on the various upcoming programs at the Mount.
- Mr. Trudeau suggested the group work on a better system for advising visitors regarding the time frame for parking.  This initiative will be discussed further.
Town Administrator, Mark Webber:
- In conversation with Workmen's Compensation case adjuster regarding current claimant.
- Letter sent to the AG's office attorney in charge of manufactured housing mobile home parks  division regarding the newly discovered item in the Pine Valley lease calling for a rent surcharge  for additional unit occupants beyond two (2).   This is included in the new lease document,  which is effective November 1, 2018.
- Received notice of a one-time increase in Chapter 90 highway funding in the amount of $39,926.
- Mark requested the Assessor's Clerk and the Treasurer to come up with an available Overlay Reserve amount in the event that funding may be necessary for additional firehouse roof and or other town building expenses. Another Special Town meeting would be necessary to  appropriate those or any other available funds, if necessary.
- Scheduled interviews for the position of Town Administrator for Thursday evening.
A presentation was given by Director Erica Girgenti, of the Adams Council on Aging, Adams, MA 01220 regarding a Senior Transportation Services Intermunicipal Agreement between the two (2) towns. The Agreement outlines the usage of a donated new Nissan Rouge vehicle from Fallon Health Group for the purpose of addressing the transportation need of seniors to health facilities at a distance.  Qualified volunteer drivers will assist in the process; $.54 cents/mile + $20/person+ driver rate of pay.  Usage of volunteers will always be looked to first, omitting the driver rate of pay. Monthly reports will be submitted to the Town of Cheshire and future changes will be resolved between the two (2) agencies. Erica will be in charge and will use her discretion regarding additional usage.
Carol:
- Attended the Massachusetts school Building Authority meeting and reported that due to recent  newspaper articles, the SBA felt the school was not ready to go forward.  Carol defended  Cheshire as promises were made in the  past to fix the school before it became a district  building.
- There are two (2) programs. One (1) is a CORE program which includes all envelop problems.
- The second program is the Accelerated Repair Program.  The ARP program is for roof, windows,  doors, boiler (new) only.
- Adams is budgeting $250K for third party evaluation of the building.
- After a third party review, there will be a better idea of the repair needs and costs.
- The group felt the district was not prepared for FY18 but could reapply for 2019/2020 for either repairs or a new construction.
- A feasibility study for new construction would cost between $600-$800K depending upon whether there would be multiple sites under consideration.
Robert:
- Commended Carol for carrying out the incredible amount of work she has accomplished with fire house repairs, school issues/maintenance/meetings.  Robert said, "Carol's time and effort is outstanding."  Mark concurred.
Carol:
- "The roof on the fire house will be restructured by the end of the week.  Inside repairs will follow."
- The part for the Cheshire Community Center furnace did not repair the problem.  A new furnace will be installed on November 2, 2018.
Cheshire Police Chief, Tim Garner
- Submitted Weekly Report.  Carol thanked the Chief for a great Halloween event. 
Christine Emerson:
- No issues or concerns.
  
Mail and Correspondence:
- Solitude Lake Management.  Increased Sonar herbicide treatment options due to increasing dominance of tapegrass (Vallisneria americana.)  A single year cost is $48,700 or with a one-year contract for 2019 (discounted) - $40,750.  A three-year contract was also available.  A discussion will take place with Ray, Fisher, Lake Recreation/Preservation District volunteer.
- Cheshire Council on Aging minutes for October 2018.
- Letter certifying Chapter 90 apportionment for Fiscal Year 2019 is $239,559.  The new supplemental amount of $39,926 has been approved.
- Notice of Intention to Convert Use and Removal of Property from Massachusetts General Laws Chapter 61A Classification/Peter I. Whitney and Eric Whitney, 221 Ingalls Road, Cheshire, MA.
Cheshire Liquor Center, Owner:
- Advised the BOS that he will be meeting with Dan Condron to discuss a plan regarding the stream by his property so an overrun does not reoccur. Carol will speak with Fred Balawender about trees crossing the stream and the removal thereof.  Carol reminded the owner that theTown of Cheshire has no jurisdiction of the State Bridge and to contact the MASS State Highway in Lenox, MA. Carol assisted with general information for filing a Notice of Intent with the Cheshire Conservation Commission.
With all business finalized, Carol motioned to adjourn the meeting at 7:45pm; seconded by Robert.  A unanimous vote was taken.

        
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
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Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk