August 21, 2018
6:00PM Open Meeting
In Attendance: Robert S. Ciskowski, Carol A. Francesconi
Absent: Ed St. John IV
Press: iBerkshires and The Berkshire Eagle
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
6:30PM Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s August 14, 2018 meeting minutes.
Robert seconds the motion. A unanimous vote was taken.
Highway Superintendent, Blair Crane:
- Reported 65% of work week for vacations/sick time/and other time off.
- Ditch cleaning/grading roads.
- Mowed school, town properties and weed wacked.
- Wells Road drainage/catch basins were inspected and are in good shape.
- Blair was able to find a replacement roller within the allotted budget.
Town Administrator, Mark Webber:
- Received several certificates of insurance from MIIA, specifically one for the BRTA.
- Received a call from the Berkshire Eagle seeking a comment on a shooting in October Mountain State Forest of a Cheshire resident. Mark referred the call to the State Police who are the lead investigators.
- Town of North Attleboro called seeking advice on how to set up a Rent Control Board.
- Gave a Tenant's Petition for a Rent Reduction to a Pine Valley tenant. The individual planned to present to the BOS this evening.
- Followed through on processing the Green Acres transference of their liquor license. The date of the Hearing will be 7:15pm on 9/11/18. Town Hall.
- Mark spent considerable time with the Mass Highway District 1 office in Lenox and with several people at the DOT in an attempt to resolve Maple Drive not being listed in the State's database as an approved road eligible for Chapter 90 reimbursement. Appropriate paperwork has been filed with District 1 to get Maple Drive on the approved list. A District 1 State Aid suggested strongly putting an addendum to all the bidders who've taken out bid packages and delete Maple Drive from this paving project. Mark felt that there was little likelihood that Boston would process the paperwork by the time we seek Chapter 90 project reimbursement. 1. Take a chance and go forward and hope the paperwork is processed by the time we file for reimbursement. 2. Pay for the Maple Drive portion out of appropriated Town Highway Department funds. The Bid opening is September 4th. The BOS decided to wait until Monday when the
Lenox employee returns from vacation.
Town Administrator, Mark Webber: continued
- Mark questioned the Town's policy on taking home Town laptops to do work from home. The BOS suggested using a flash drive and to leave Town equipment in place.
- Scheduled a call for 8/22/18 with MIIA claims adjuster to give her an update on our two (2) current claims and to better understand how to handle payroll and Workmen's Compensation benefits.
- Attempting to schedule a meeting with contractors to view the school with Blair.
Carol reported having a conversation with State Representative, John Barrett III regarding the need for trucks, drivers, and a backhoe to remove the Tape Weeds from the lake. Representative Barrett is going to assist the project with two (2) trucks and (2) drivers. The Town backhoe will be used and the Harvester is scheduled to start removing on Thursday morning at 9am. Peter Traub thanked the BOS on behalf of the lake people saying that they appreciated the good efforts of the BOS. Gratitude was extended to Representative Barrett.
Conference Call: Ed St. John IV
- Carol motioned to hire Wyatt Furey to the Cheshire Cemetery Department; 2nd by Robert. Carol abstained from voting. Robert and Ed voted for the hire.
Carol read the minutes from the Cheshire Council on Aging for June 20, 2018 and August 15, 2018. Carol questioned why the Town Hall does not receive copies of "The Chatter?" Mr. Traub will make sure copies are left off in the future.
Roseanna St. Pierre, Beth DiCarlo, and Ronald Lancia:
- Presented the BOS with a completed Tenant Petition for a Rent Adjustment from Pine Valley Morgan Management. Discussion took place regarding an upcoming Rent Control Hearing scheduled for Thursday, September 6, 2018 at 7pm at the Cheshire Community Center. This Hearing is for the review of road conditions and the fact that tenants have been paying monies specifically designated for the paving. A Notice will be hand delivered to each tenant at Pine Valley by a Cheshire Police Officer. Robert stated that this was a long term case and felt Town Council should be made apprised of the Hearing and new circumstances.
Christine Emerson: No issues or concerns.
Chief of Police, Timothy Garner: Report submitted.
Mail and Correspondence:
- Invitation from the Eagles to attend a President's Tea on Thursday, August 23, 2018 at 9am.
In the near future, Carol wants to go through the hiring practices and noted that the Cheshire Board of Selectmen is the sole hiring authority. The BOS will take recommendations, however only the BOS can hire.
Carol would like to schedule a meeting with the new Cheshire Schools Superintendent for the 1st or 9th of October at 6:15PM or at 7PM. A letter will be written.
Cheshire Rod and Gun Club, Christopher Smith:
- Reported that the club is cleaning trees on the thirty-five acres above the first stone wall. He questioned if they need to file a forest cutting plan with the State. Robert thought the club had a forester in the past and perhaps there was a plan in place already. Carol side with no wetlands the Cheshire Conservation Commission has no concerns.
7:45PM With no additional business to come before the Board, Carol made a motion to adjourn the meeting. Robert seconds the motion. A unanimous vote was taken.
Carole A. Hilderbrand, Board of Selectmen’s Secretary
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds