Selectmen's Weekly Minutes

Listing of the Board of Selectmen's Weekly Meeting Minutes.  Click HERE to view list of posted Agendas

April 9, 2019

6:00PM Open Meeting

In Attendance: Robert S. Ciskowski, Carol A. Francesconi
Absent:        
Press: iBerkshires
                   
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.

6:30PM Carol opens the regular portion of the meeting.
       Carol read the minutes and made a motion to accept the Board’s April 2, 2019 meeting minutes; seconded by Robert. A unanimous vote was taken.

Resident, Gary Trudeau:
- Reported to the BOS that no repairs have been made since he reported dangerous conditions on Outlook Avenue on April 2, 2019.  He noted that the repairs made last year did not hold up and that pot holes have not been filled.  Mr. Trudeau questioned when the work would be done.
Carol:    Reported that Blair was out due to a health issue and she would discuss Outlook Avenue when he returned.

Facility usage form was completed and approved by the BOS for Hoosac Valley High School Lacrosse Team, Dayne Poirot, for the Cheshire Field at the Cheshire Elementary School.    

Berkshire Regional Planning Commission, Patricia Mullins:
- Updated the BOS on the status of the Community Development Block Grant.  Until recently, only five (5) to six (6) residents completed documentation for the grant.  After a recent mailing, the BRPC received 50 calls and emails. Follow up will be completed to accept those meeting the eligibility guidelines.
- A Grievance Policy was discussed and the BOS will discuss this further after town counsel has time to review it.
- Ms. Mullins advised that a Citizen's Advisory Committee of three (3) should be established.
- The BOS will also be checking on Ms. Mullins signing contracts as the housing manager since the contract is with the Town of Cheshire, the BOS will review this document with town counsel before approving. Ms. Mullins noted that the BOS of Cheshire would have to sign before she could.
- The BOS approved the Town of New Marlborough, MA managing their own project.
- After reviewing the documents, the BOS will meet with Ms. Mullins on April 30, 2019.

Cheshire Water Department, Rick Gurney and Ron DeAngelis:
- Questioned the status of Depot Street regarding the water main replacement project.
- It was agreed that the water department could complete engineering but they would not go forward with the bid process.  This project most likely will be done next year as the town did not receive an award from the Complete Streets grant program.

Highway Superintendent, Blair Crane: (Absent) Weekly report submitted and read by Carol:
- Graded trouble spots on Stewart White Road and Richmond Hill.
- Fabrication on transfer station safety railing continues.  Completion expected by next week.
- Installing new glass window in the superintendent's office as it was broken over the weekend.
- Department attending a chainsaw safety course for the end of April and mid May for advanced techniques.
- Repair on Outlook Avenue to commence now that the Lenoxdale plant is open.
- Preparing paperwork for Maple Drive FDR and repaving including catch basins.

Town Administrator, Ed St. John IV:  Weekly report submitted for April 9, 2019.
- Working on the FY 2020 budget.  Met with the Finance Committee.
- Suggested a solution for hosting Appalachian Trail hikers to erect a structure on space behind the Community Center on School Street to shelter the hikers from the rain.
- Reached out to Tom Matuszko of BRPC regarding a potential traffic study.  BRPC works with a company from New Hampshire.  Ed will continue to attempt to schedule dates for the counts.
- Submitted a Budget Memorandum/Summary Update.

Town Clerk, Christine Emerson:  No issues or concerns.
    
Cheshire Police Chief, Tim Garner:  Weekly report submitted.

Carol:    
- Received information regarding Route 116 - state numbered route- town owned. "Route 116 is under the jurisdiction of the town of Cheshire, not MassDOT; and there have been     no recent Chapter 90 project requests from the town of Cheshire for the repair of Route 116. The towns do their own prioritization on what projects they want to pursue for repair or initiate. The town submitted a MassWorks Grant Application in 2018 for this 2.5 mile section of Route  116, for full-depth reclamation and resurfacing, for about $980,000.  The Office of Housing and Economic Development did not award the town a grant for this work."
     
Mail and Correspondence:
- Minutes of the March 20, 2019 for the COA were received.

Robert:  
- For the Memorial Day Parade, Ed will schedule the firing squad from the Adams American Legion and HVHS Band.  He will also contact the school to make an announcement that any Cheshire child can submit an essay regarding the meaning of Memorial Day to the Cheshire Town Hall.  The deadline date is May 17, 2019. Awards will be given.
- Questioned if a Citizen's Petition can be placed on the Warrant once it is closed.  The answer is "Yes."
- Will discuss further next week, with Blair, the possibility of having the rental charge of a grader put towards the purchase.
- More definitive information needs to be received regarding the potential of changing street     lights to LED.  Ed will be scheduling a meeting with NationalGrid to review their options.

Cheshire Planning Board, Donna Defino, Chairman:
- Updated the BOS on the fact that the coordinator of Green Communities, Mr. Berry, communicated that the Cheshire bylaws for Light Industrial and Accessory Agriculture meets the Green Community grant requirements.

Ed:    
- Will hold informational meetings on May 23, 2019 and May 30, 2019 at the Cheshire School at 7pm for reviewing information for the 2019 Annual Town Meeting.

With all business finalized, Carol motioned to adjourn the meeting at 8:10PM; seconded by Robert.  A unanimous vote was taken.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

April 2, 2019

6:00PM Open Meeting

In Attendance: Robert S. Ciskowski, Carol A. Francesconi
Absent:
Press: iBerkshires

Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.

6:30PM Carol opens the regular portion of the meeting.
Carol motioned to approve the minutes of March 26, 2019 and two (2) Executive Session minutes; seconded by Robert. A unanimous vote was taken.

Resident, Gary Trudeau:
- Reported dangerous road conditions in the area of 700-920 Outlook Avenue as the center of the road is gone. Blair is aware of the situation, he understands it needs repair and he has it on the list of roads in similar situations. The department is working as efficiently as possible considering the weather, manpower, and equipment.

Resident of Shadowland Cove:
- Requested the town to be more careful when plowing as yards at Shadowland Cove are being ripped up. (Photographs shown for documentation.) He also discussed the silt problem and the loss of lake frontage. Blair noted that the catch basins are cleaned every spring. This issue was discussed last year with site visits by the BOS and the Highway Superintendent. At that time, owner Harrington did not want to do any changes as septic issues might cause more issues. At that time, Carol noted that planning stopped.

Carol:
- Reported dogs locked inside of a condemned home. The dog officer was notified and the BoH reported that the dogs had been feed and had water for the night.

Highway Superintendent, Blair Crane: Weekly report submitted for: 3/27/19-4/2/19.
- Repairing pot holes.
- Graded trouble spots on Stewart White, Sand Mill Hill, Richmond Hill, Jenks Road, Brough Road, Lakeshore and Horns Beach Road on Monday, April 1.
- Dismantled and rolled up snow fencing on Henry Wood Road.
- Sign ordered for Prospect Street as requested.
- School heating oil is at 3800 gallons and all systems are operational.
- Attached pricing for a grader and backhoe for general information. Carol voiced renting a grader once a month does not satisfy the need and the town needs a grader. “We need a grader. Renting one every month is not going to cut it.” A new grader can cost approximately $288,500. Used equipment is roughly $90K - $100K should the town purchase the rental equipment. Blair noted that times have changed. In the past people would wait until the storm was over, now if there is two inches people want to be able to travel. A grader would be used for emergency snow removal only and primarily for grading roads. Robert felt confident in purchasing used equipment if only used for grading.
- Blair will continue to research the best option and will make a recommendation to the BOS.
- Note: A backhoe could cost approximately $118K.
- Carol asked Blair to read the updated Town of Cheshire Employee Handbook. Specifically the section on Sick Time as employees can accumulate up to thirty sick days.
- Blair will change the tires on the COA when the weather permits.

Berkshire Regional Planning Commission, Director Thomas Matuszko:
- Updated the BOS on the Mohawk Trail Woodlands Partnership. Cheshire is a part of 21 towns that has been designation by the U.S. Forest Services and the Massachusetts Executive Office of Energy and Environmental Affairs to:
- Increase sustainable economic development related to forestry and natural resource based tourism
- Support forest conservation on private lands and use of sustainable forestry practices
- Improve fiscal stability and sustainability of the municipalities
- A website of the legislation is available at: mohawktrailwoodlandpartnership.org
Carol: Questioned if there was any cost to the town. The answer was, “No.”
- After a question and answer period, Carol made the following motion: “The Town of Cheshire agrees to participate in the activities of the Mohawk Trail Woodlands Partnership as provided for in Section 91 Chapter 209 of the Acts of 2018, an Act Promoting Climate Change Adaptation, Environmental and Natural Resource Protection, and Investment in Recreational Assets and Opportunity (“The Environment Bond Bill). The motion was seconded by Robert. A unanimous vote was taken. The BOS will appoint a resident as a town representative.
Robert:
- Thought it was a good idea as it would give guidance to residents for their woodlots.

Thomas Matuszko:
- When leaving, Tom thanked Carol for her many years of dedicated community service to the Town of Cheshire.

Town Administrator, Ed St. John IV: Weekly report submitted for April 2, 2019.

- Met with DOT regarding Route 116. Discussed possible options. Will report back to the BOS.
- Continuing to work on policies such as reporting mileage and cash handling.
- Telephone conference with edm regarding the code review for the section of the building where offices could relocate to.
- Researching road repair/damage laws.
- Attended monthly meeting of the Berkshire Managers group. Discussion: Legislative Priorities and Economic Development Projects.
- Continuing to work on the budget and other tasks.
- Cheshire Selectmen are invited to Career Day on May 29, 2019 at the high school.
- Carol motioned to appoint Town Administrator, Ed St. John IV as the Hearings Officer; seconded by Robert. A unanimous vote was taken.
- Discussed who could sign the warrant should there only be one BOS member in attendance. (Further discussion needed.)
Robert: Requested Ed to continue follow up on large trucks/trailer use of Stewart White Road. Although it is closed now due to mud once the summer comes, Robert would like to see a traffic study completed. Contact needs to be made with BRPC for the equipment.

Carol:
- Carol met with the COA van drivers and on Wednesday, April 17, 2019 residents will be able to be picked up for the lunch and Senior Club at the Cheshire Community Center. The project will be evaluated after a month and will be offered for six (6) months.

COA, Peter Traub:
- Reported that Kerry Lahey, Outreach Worker, at the Cheshire Community Center is no longer working in that capacity. Unfortunately, due to grant restraints the position is no longer funded by a grant. Peter reported that the vision now is to hire an individual who will oversee data collection and to give ideas to outreach workers. This decision has no benefit to Cheshire and will be discussed further.

Carol: Requested that alternative members be included to the COA Board. Presently, seven (7) members are allowed. Carol motioned: To allow one (1) to three (3) Alternative Members to the Cheshire COA Board; seconded by Robert. A unanimous vote was taken. This increase will allow for members to become familiar with the goals and aspirations of the group. As an Alternative Members there are no voting rights.

Town Clerk, Christine Emerson:
- Submitted the Resignation Letter for Maureen Riley Moriarty from the Cheshire for the Cultural Council of Northern Berkshire dated April 2, 2019. The BOS accepted the resignation and Carol motioned to appoint Cheshire resident, Barbara Proper to the position; seconded by Robert. A unanimous vote was taken.

Cheshire Police Chief, Tim Garner: Weekly report submitted.

Carol:
- Announced that an Application for a Petition for Rent Adjustment has been scheduled for Monday, April 22, 2019 @ 6pm at the Cheshire Town Hall-Second Floor. (Kitchen Brook Mobile Home Park.)

Mail and Correspondence:
- Charter Communications Annual Form 500 (Outage Report for 2018.)
- Northern Berkshire Hurricane Youth Lacrosse.
- Animal Control Officer Designation 2019.
- Order of Conditions, Berkshire Registry of Deeds for 0 Sandmill Road, Cheshire, MA 01225.
- Spectrum. Received a Service Notice.

With all business finalized, Carol motioned to adjourn the meeting at 8:00PM; seconded by Robert. A unanimous vote was taken.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

March 26, 2019

6:00PM Open Meeting

In Attendance: Robert S. Ciskowski, Carol A. Francesconi
Absent:        
Press: iBerkshires
                   
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.

6:30PM Carol opens the regular portion of the meeting.
       Carol read the minutes and made a motion to accept the Board’s March 19, 2019 meeting minutes. Robert was absent and could not vote.

6:00PM    Carol motioned to go into Executive Session for the purpose of:  “To consider the purchase, exchange, lease or value of real estate, if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body.”
Robert seconded the motion.  A unanimous vote was taken.

Roll Call:    
6:25PM     The open meeting reconvened.

Roll Call: Carol A. Francesconi, Yes; and Robert S. Ciskowski, Yes.

Highway Superintendent, Blair Crane:  Weekly report submitted for:  3/20/19-3/26/19.
- Rain/Ice/Snow Thursday night through Friday night into Saturday morning.  45 snow/ice events     to date.  First event was November 15, 2018.  33 events last year.
- Repairing potholes on Route 116 on Monday, Tuesday, and Wednesday.
- Graded Lakeshore and Horns Beach Roads yesterday.
- Richmond Hill graded on the top end and is open to traffic. Jenks Road graded and opened today to through traffic.
- Stewart White Road to be graded Wednesday and will be reopened to through traffic.
Carol: Requested a sign be installed on Prospect Street. Blair recommended the appointment of Jason Hollerich as the Foreman for the Cheshire Highway Department.
Carol: Motioned to appoint Jason Hollerich as the Forman position to the Cheshire Highway Department; seconded by Robert.  A unanimous vote was taken.

Town Administrator, Ed St. John IV:  Weekly report submitted for March 26, 2019.
- Checked out the LED street light conversion project in Dalton and possible grant awards.  Ed noted that it was the Green Communities grant money that was expended.    
- Attended a Council on Aging meeting on March 20th and discussed the Nissan Rogue automobile that is being used to transport residents to Albany, Boston, and Rhode Island for medical appointments.  Most of the drivers are volunteers with nine (9) drivers out of the fifteen being from Cheshire.
- Working with Blair to put together a plan for infrastructure improvement.
- The meeting scheduled with DOT representatives regarding Route 116 was postponed due to a request on their side.  The next meeting will be on April 2.
- Working on policies for internal efficiencies.  Ed is interested in improving general operations with putting some simple policies in place.
- May be out this week due to a prior commitment.

Carol:
- There will be a Finance Committee meeting on April 16th at the end of the BOS meeting.

Cheshire Planning Board, Donna Defino, Chairman
1. Recommended to the BOS the following two articles that the Cheshire Planning Board has     approved at their Monday, March 26, 2019 monthly meeting: “To see if the town will vote to adopt a proposed zoning amendment to the Town of Cheshire Protective and Planning Zoning Bylaw for the purpose of creating a light industrial district.  The new light industrial district would be used for the manufacturer or assembly of a product including processing, blending, fabrication, assembly, treatment and packaging and qualifies the Town of Cheshire to enter the Green Communities program, while being sensitive to adjacent properties.”

2. To see if the town will vote to adopt proposed zoning amendments to the Town of Cheshire Protective and Planning Zoning Bylaw for the purpose of allowing certain accessory agricultural uses.  The purpose of this article is to allow certain accessory agricultural uses to provide additional economic opportunities for farmers.” A Public Hearing will take place on Monday, April 22, 2019 at 7PM at the Cheshire Community Center.
- Residents can view the proposed bylaws at the Town Clerks office during regular business hours. Additionally, the documents can be viewed on line at the Cheshire website. After a discussion period, Carol motioned to accept the two bylaws to be placed on the warrant;seconded by Robert.  A unanimous vote was taken.

Town Clerk, Christine Emerson:    
-    Presented the following 2019 Cheshire Annual Election candidates:
    
    Moderator, three year term                Donna Defino
    
    Selectmen, three year term                ** Mark Biagini and Donna Defino
    
    Selectmen, one year term                Jason Levesque, E. Richard Scholz
    
    Assessor, three year term                Nancy Delorey    
    
    Board of Health, three year term            ** Michael “Mickey” Biagini, Jr.
                                Christopher “C.J.” Garner
    
    Water Commissioner, three year term            Ronald DeAngelis
    
    Cemetery Commissioner, three year term        Julie Ciskowski, Richard Francesconi
    
    Cemetery Commissioner, one year term            Stephen LaFogg
    
    Planning Board, five year term                ** Peter Traub
    
    Adams-Cheshire Regional School District School
    Committee Member from Cheshire, three year term    Blank
    
    Adams-Cheshire Regional School District School
    Committee Member from Adams (2) three year term    ** Jennifer Gageant, Blank
    
    Northern Berkshire Vocational School District School
Committee Member from Cheshire, three year term    ** William Craig

Constables (3) three year term each            ** Robert Copeland
                            ** Christopher “C.J.” Garner
                            Jason Hollerich
                            ** Alison Warner

** denotes incumbent

Question One:
“Shall an act passed by the General Court in the year 2018, entitled “An Act relative to the Board     of selectmen of the town of Cheshire:, be accepted?  YES  ________     NO  _______

Town Clerk, Christine Emerson:  continued
- April 3rd, last day to withdraw nomination papers.
- April 17th, last day to register to vote in the Annual Election.
- May 6th, Monday, Cheshire Annual Election.  Polls open at 9:00AM to 7:00PM.
- June 10th, Monday, Cheshire Annual Town Meeting.
- Town Administrator will be holding two informational meetings on Thursday, May 23 for the proposed bylaws and Thursday, May 30th for the budget.  7:00PM - Cheshire School

Cheshire Police Chief, Tim Garner:  Weekly report submitted.
-  A Resignation Letter was received and accepted by the BOS from Nicholas R. Sorrell, part-time Cheshire Police Officer.  Mr. Sorrell has accepted a full time position.

Mail and Correspondence:
- EverSource Energy scheduled vegetation maintenance work on transmission right-of-way areas.
- Copy of Adams-Cheshire Regional School District approval of the Amended Regional Agreement.    

With all business finalized, Carol motioned to adjourn the meeting at 7:40PM and to go into     Executive Session; seconded by     Robert.  A unanimous vote was taken. Reason:  ““To consider the purchase, exchange, lease or value of real estate, if the chair declares that an open             meeting may have a detrimental effect on the negotiating position of the public body.”

Roll Call:  Carol A. Francesconi, Yes; and Robert S. Ciskowski, Yes.



Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

March 19, 2019

6:00PM Open Meeting

In Attendance: Robert S. Ciskowski, Carol A. Francesconi
Absent:        
Press: iBerkshires and The Berkshire Eagle
                   
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.

6:30PM Carol opens the regular portion of the meeting.
       Carol read the minutes and made a motion to accept the Board’s March 12, 2019 meeting minutes. Robert was absent on the 12th and unable to vote.

6:00PM    Carol motioned to go into Executive Session for the purpose of:  “To consider the purchase, exchange, lease or value of real estate, if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body.” Robert seconded the motion.  A unanimous vote was taken.

Roll Call: Carol A. Francesconi, Yes; and Robert S. Ciskowski, Yes.

6:37PM    The open meeting reconvened.

Roll Call: Carol A. Francesconi, Yes; and Robert S. Ciskowski, Yes.

Highway Superintendent, Blair Crane:  Weekly report submitted for:  3/20/19-3/26/19.
- Rain/Ice/Snow Thursday night through Friday night into Saturday morning.  45 snow/ice events     to date.  First event was November 15, 2018.  33 events last year.
- Repairing potholes on Route 116 on Monday, Tuesday, and Wednesday.
- Graded Lakeshore and Horns Beach Roads yesterday.
- Richmond Hill graded on the top end and is open to traffic. Jenks Road graded and opened today to through traffic.
- Stewart White Road to be graded Wednesday and will be reopened to through traffic.
Carol:  Requested a sign be installed on Prospect Street.
    Blair recommended to appoint Jason Hollerich as a Foreman for the Cheshire Highway Department.
Carol:  Motioned to appoint Jason Hollerich as the Forman position to the Cheshire Highway Department; seconded by Robert.  A unanimous vote was taken.
    

Town Administrator, Ed St. John IV:  Weekly report submitted for February 26, 2019.

Town Clerk, Christine Emerson:    
- Cheshire Police Chief, Tim Garner:  Weekly report submitted.

Mail and Correspondence:
- With all business finalized, Carol motioned to adjourn the meeting at 7:40PM; seconded by     Robert.  A unanimous vote was taken.


Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

March 12, 2019

6:00PM Open Meeting

In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:      
Press: iBerkshires

Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol read the minutes and made a motion to accept the Board’s March 5, 2019 meeting minutes. Robert seconds the motion. A unanimous vote was taken.

Highway Superintendent, Blair Crane:  Submitted weekly report for 3/6/19-3/12/19.
- Salt shed at 100% capacity.
- Issues with thawing and refreezing of roads.
- Truck #3.  At Delurey for replacement of oil pan.  The pan is rusted through and will be replaced with a stainless steel pan as the stock one was only three (3) years old.  The life     expectancy of Truck #3 is another seven (7) or more years.    
- Pothole repairs will continue and opening up drainage over the next few days as the wither forecast is calling for warm rain.
- Winter sand available to residents at town garage.
- Blair updated the BOS on the hiring procedures for a Cheshire Highway Department Laborer. All members of the interviewing process, Blair Crane, Ed St. John IV, and Rober Ciskowski, recommended hiring Mark Walden for the position. Robert noted that, “All candidates bought various experiences.”  Carol motioned to accept the    recommendation to hire Mark Walden; seconded by Robert. A unanimous vote was taken. Blair will contact Mark Walden and will complete necessary paperwork.

Mr. Berry, Green Communities Advisor and Carolyn Massa, Representative from BRPC, addressed the BOS regarding the need for a Green Communities Designated Checklist. He reported that the Cheshire Planning Board is working diligently on designating a “Light Industrial” Zone; an Energy Audit is being developed with Town Accountant, Lynn Lemanski, and Ed St. John IV, Town Administrator. Additionally, the Stretch Code will have to be adopted at the June 10, 2019 Annual Town Meeting.  Typically before a Annual Meeting, the Town Administrator will hold a informational meeting to review any questions or concerns.  Also noted was the fact that BRPC is guiding the process from start to completion.  Ed noted that the three (3) Criteria are being worked on:  Zoning; Stretch Code; and a Fuel Efficiency Policy.

Town Administrator, Ed St. John IV:  Weekly report submitted for March 12, 2019.
- Reported acceptance of a grant to offset some of the costs associated with changing over our streetlights to LED’s was accepted by the Metropolitan Area Planning Council for provide funding for Cheshire’s LED streetlight project under the second round of our Rapid Retrofit grant program with the  DOER.  The gross project cost to be $140K which includes an estimated purchase cost from National Grid, which will need to be made available up front as both the MAPC/DOER incentive and the utility incentive3 are provided as rebates after project completion.  The next cost these two (2) rebates is anticipated to be $93K.   Ed reported that there would be a two (2) year payback and that the payback is enticing.  This includes all installations.  For replacements the town can hire out. Robert recommended a road trip to view the LED lights used in North Adams as all agreed there is a difference in the lights and the lighting is not what residents are familiar with.
- Installed VADAR computer system.  Significant improvement for working on the budget.
- In answer to Selectmen Ciskowski’s question last week regarding the prevailing wage for snow  removal. Ed answered: “No, they do not.”  “Generally, prevailing wage laws apply to construction of public works by a public entity.  There are some exceptions to these criterions, but none of the exceptions apply to snow removal.  However, per an email Ed received from the Division of Labor Standards, water system would be conducive to construction as defined as an “addition/alteration” and as such, would be subject to the prevailing wage laws.”
- Updated and submitted The Cheshire Employee Handbook.
- First draft of the FY2020 budget submitted to the BOS.

Resident Justin Kruszyna:
- Presented the BOS documentation from his research on odors emitted from outdoor marijuana processing.  Mr. Kruszyna stated: “We are here to maintain a quality of life in Town.”  He proceeded to offer documentation from other outdoor marijuana cultivation sites and the problems associated with that type of project. He presented horrific documentation regarding the smells emitted.  He voiced that the cultivation process stinks and is similar to a skunk smell. Documentation showed health and breathing issues associated as well as children not being  able to be outside, adults no longer able to sit outside or garden. The odor was strong enough to     be endured a mile away.  Mr. Kruszyna asked for assistance in having the Town write a  ordinance so the Stafford Hill area can remain with a quality of life they have.  He also stated there would be a significant drop in property values.  The ordinance could seek to restrict all     projects to be indoors. (Mr. Jason Levesque and Mr. M. Miles were in attendance.)
- The BOS accepted the documentation and will do their research for a discussion next Tuesday.

7:00PM
Cheshire Water Department Members:
- Discussed their need for an increase in the FYI 2020 budget and the Administrative Consent Order and Notice of Noncompliance received from the MassDEP. Rick reviewed the steps the Water Department is taking in order to be in compliance.  Robert questioned if Kitchen Brook  could be used as a backup. The answer was it can be used as a backup but you cannot drink it. Once all compliance issues are met, the department will report back to the BOS.

Town Clerk, Christine Emerson:  No issues or concerns.
    

Cheshire Police Chief, Tim Garner:  Weekly report submitted.

Mail and Correspondence:
- Nomination papers for Inspector of Animals from the Department of Agricultural Resources. Carol motioned to appoint Myron Proper as the Inspector of Animals, seconded by Robert.  A unanimous vote was taken.

Issued a One Day Liquor License for the Cheshire Rod and Gun Club.  Dates:  March 15, 2019 and March 25, 2019.  $100.00

Inquiry from The Berkshire Eagle:
- Questioned why the Interim Town Administrator was contracted before the 90 day period andcontracted for three (3) years. Carol: “He is doing an excellent job. He is very impressive.”  Robert agreed and said, “He hit the ground running and hasn’t stopped yet.  There was no reason to wait the 90 days. We wanted continuity and it was a good way to get it.”

Carol:
- Motioned to go into Executive Session at 7:55PM and to not reconvene the 6:30PM meeting.
A unanimous vote was taken. “To consider the purchase, exchange, lease or value of real estate, if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body.” The 6:30PM meeting will not reconvene.
Roll Call:
- Carol A. Francesconi, Yes; and Robert S. Ciskowski, Yes.

        
Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

February 26, 2019

6:00PM Open Meeting

In Attendance: Robert S. Ciskowski, Carol A. Francesconi
Absent:        
Press: iBerkshires
                   
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.

6:30PM Carol opens the regular portion of the meeting.
       Carol read the minutes and made a motion to accept the Board’s February 19, 2019 meeting minutes. Robert seconds the motion. A unanimous vote was taken.

Highway Superintendent, Blair Crane:  (Absent – Preparing for storm.)
- Weekly report submitted for 2/20/19-2/26/19.
-  Salt shed at 40% capacity.
- Prepping for another round of weather.
- Winter sand available to residents at town garage.
    

Town Administrator, Ed St. John IV:  Weekly report submitted for February 26, 2019.
- Working with Spectrum regarding upgrades for the internet speed.
-  Met with Macfarlane’s regarding copiers.  Ed’s proposal is to have a new copier in the Town Clerk’s office; replace the copier in the Annex with the old copier from the Clerk’s Office. Install a laser printer that is more cost-effective for the assessor’s office.  Place an all access machine on the second floor.  All departments would also have access to the copier in the Clerk’s Office. The approximate cost will be $11,000.00.  The BOS approve moving forward with the project.
- Received five (5) Highway Department laborer completed employment applications.  Ed and Blair will meet with the candidates and will submit their recommendation to the BOS. Robert requested that he attend the meeting as he has extensive experience in this area.
- Met with insurance representative from MIIA.   
- Spoke with a representative from Representative Barrett’s office as well as Representative Barrett himself regarding issues with Rt. 116 and the Complete Street programs.
- Ed attended the Cheshire Planning Board’s February meeting.  Ed noted that there was a representative from BRPC to discuss “light industrial” designation. Should the Town Meeting accept Zoning by-Law changes, this will put Cheshire one step closer to receiving a Green Communities designation.
- In contact with other individuals from BRPC regarding the compiling a list of our inventory and account numbers.  Once they receive the accounts that our assets are linked to they will move     forward with an energy audit. Once completed and we adopt the stretch building code, we will be in a very good position to receive this designation.
- Discussed certain dams with a representative from the Division of Ecological Resources as well as the Office of Dam Safety. The time for becoming a priority project lapsed last summer and it may not open for another year or two.
- Working with BRPC on completing the NOI that the EPA/DEP requires for their MS4/storm water Drain permit.
- Continuing to work on the Budget.
- Spoke to DER about applying for the Culvert Replacement Municipal Assistant Grant Program. Ed is researching if this best benefits the town.

7:00pm
The Cheshire Board of Selectmen, acting on behalf of the Cheshire Water Department hereby requests bid proposals from qualified firms for the following items related to unanticipated as-needed repairs to its municipal water lines and related structures.  This bid proposal shall cover the 12-monthy period from March 1, 2019, through February 29, 2020.
- One bid was received from D. Condron Construction.  Carol motioned to accept the D. Condron Construction bid; seconded by Robert.  A unanimous vote was taken.

Carol met with Ray Fisher and Representative Barrett to discuss the possibility of the State contributing to the weeding issue at Cheshire Lake as technically the State does own the lake.  Most desired would be the State pay half as well as the lake residents.  Presently, the Town of Cheshire pays half.  It was noted that individuals from the county and state use the lake and it is especially busy in the winter time for winter activities. Discussions will continue.

Carol:
- Met with COA members regarding the overall management of the COA and its offerings.  Carol reported that a Program Director could be added to the budget cover nineteen hours per week. The COA would like to open the present programs and new activities to all residents of Cheshire. Also discussed were the present employees, their duties, and responsibilities.  Carol also asked Ed to contact Ed Gwozdz regarding a six (6) month trial period for picking residents up for meals and meetings on Wednesdays. The hours would be 11am to 2pm.

Town Clerk, Christine Emerson:    
- Reported that Kathy Gwozdz requested the use of the Cheshire Community Center on a Sunday in April for the Geo Cache group. Christine will contact Kathy.

Cheshire Police Chief, Tim Garner: Weekly report submitted.

RABIES CLINIC:  Monday, April 1, 2019 5-6pm @ The Cheshire Police Station. Sponsored by the Cheshire COA.

Mail and Correspondence:
- Letter from Lanny M. Zuckerman. RE: Hutchinson Water, LLC’s application with the Department of Public Utilities for a general rate increase. Thursday, March 28, 2019 7pm Cheshire Senior     Center.
- ATC Permanent Solution without Conditions Statement from ATC Group on behalf of Gobal Partners LLP (Gobal.)
- Operating Budget FY 20 (7/1/19-6/30/20.) Northern Berkshire Vocational Regional School District – McCann Technical School.
- Mount Greylock Advisory Council quarterly meeting report on Thursday, February 7, 2019 at the Mt. Greylock Visitors Center. Report reviewed by the BOS.

Resident, Peter Traub:
- Wanted to thank Blair for waiting hours, for the safety of residents, while a tree company     removed a downed tree in a recent storm.

With all business finalized, Carol motioned to adjourn the meeting at 7:40PM; seconded by Robert. A unanimous vote was taken.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk