Selectmen's Weekly Minutes

Listing of the Board of Selectmen's Weekly Meeting Minutes.  Click HERE to view list of posted Agendas

October 2, 2018
6:00PM Open Meeting
In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:     
Press: iBerkshires, Berkshire Eagle
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s September 25, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken.
Highway Superintendent, Blair Crane:
- Submitted a Weekly Activity Log for 9/26/18-10/2/18.
- Highway Garage has a leak in the roof.  Will investigate further and report back to the BOS.
- Culvert repairs complete.  Sidewalk on School Street poured.
- H. A. George to look at senior center furnace Thursday.
- Reclamation of West Mountain Road to begin on Thursday.  Paving of West Mountain Road and Wells Road is scheduled for Friday.
- Roughly ½ line striping completed.  Rest to proceed after paving.
- Fire extinguishers inspected for school, highway garage and transfer station.
- Catch basin cleanouts to begin later this week.
- Cemetery duty tomorrow.  Project will be completed on Thursday.
- Road grading and repairs on Outlook Avenue/pothole patching.
- Salt pricing is down roughly $3.00/ton from last year.  Last year the County Bid was $59 per ton; State Bid $71 per ton.  This year – County Bid $69 (+10); State Bid $56/ton (-$15 per ton.)
- Repair equipment for snow preparations.
Carol:
- Made a motion to meet in Executive Session on Tuesday, October 9, 2018 at 7:15PM to:
To discuss the reputation, character, physical condition or mental health, rather than professional competence, of an individual, or discuss the discipline or dismissal of, or complaints or charges against, a public officer, employee, staff member or individual.” Seconded by Robert with a unanimous vote taken.
- Met with Pat Klammer to assess the best solutions for providing the most economical and easiest method for solving the heating in the old section of the school.  Mr. Klammer and Adams Plumbing will be reviewing the concerns and will report back to the BOS. In the final analysis, the best solution may be to drain the water pipes in the old system.

Town Administrator, Mark Webber: Absent
Fence Viewer, Mark Warner:
- Submitted a letter written to Edwin Clairmont and Bertram Beisiegal dated September 20, 2018 regarding a site visit to inspect a fence by adjoining neighbors.
Robert:
- Reported to Blair a request from a member of the Cemetery Committee the ability to view the process for a burial.  Blair offered the schedule for a burial this week.
Carol:
- Reported that the windows in the Assessor’s Office and the basement door will be repaired on Tuesday, October 16, 2018 by Berkshire Plate Glass.
Cheshire Police Chief, Tim Garner:
- Submitted Weekly Report. 
Christine Emerson:
- Reported receiving approval of the Marijuana Bylaw.  She was reaching out to the AG regarding the 3% tax rate.  The approval will be posted for thirty days.
Issued two (2) one (1) day liquor licenses to Whitney's Farm Stand for 9/29/18 and 9/30/18.  $100.
 
Mail and Correspondence:
- Representative John Barrett will speak at the Cheshire Senior Club on October 24, 2018 at 1PM.
The BOS will write a letter to Ed St. John IV advising him of a change in his position on the Regional Agreement Amendment Committee from Selectmen representative to an at-large member.  Additionally, the Selectmen will remove the current at-large member who has attended only one meeting.
With no additional business to come before the Board, Carol made a motion to adjourn.  Robert seconds the motion.  A unanimous vote was taken at 7:30PM.

        
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

September 25, 2018

6:00PM Open Meeting

In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:      
Press: iBerkshires, Berkshire Eagle

Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s September 18, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken.

Highway Superintendent, Blair Crane:
* Submitted a Weekly Activity Log for 9/19/18-9/25/18.
* Repaired two fire hydrants at high school.
* Continued ditch cleaning/road grading and repairs.  (Currant Road-backfill curb).
* Tree down on Dean Street today.  Cut enough to open for emergency access.
* Complete Streets discussion today with MASSDOT.  Will be submitting a second submission with a different project.
* Wells Road guardrail adjustment completed @ Swistaks.
* Some line striping completed.  Rest to complete after paving.
* Roller is in and strobe light and safety reflectors had been installed.
* Furnace at the Community Center failed.  Called and waiting for a response.
* Culvert repairs almost complete.  Sidewalk on School Street is left to complete.

Town Administrator, Mark Webber:
* Received a petition from National Grid for a single utility pole on Outlook Avenue.  Notifications will be mailed to abutters. Carol scheduled the Pole Hearing for:  Tuesday, October 9, 2018 at 7:30PM.
* Met with Blair Crane and Kathy Stevens of MA DOT, State Aid Chief, to resolve outstanding procurement/reimbursement issues on upcoming paving project and the Sand Mill Bridge project.    
* Exchanged paperwork with BRPC for the amended Complete Streets Application for Wells Road sidewalk project.  The submission deadline is Monday, October 1, 2018.  Although the application is ready for submission, Mark and Blair asked if it could be amended to include a pedestrian bridge.  BRPC responded that it was too late, but if successful, an addendum could be added.  The application requested $237,000 in funding.
* Received a lease payment for Cheshire School from the District for $10, 000.
* Received a Chapter 71 (school transportation) refund check from McCann for $2,809.
* Notice of Decision from the Cheshire Planning Board was received for the Karen Scholz commercial solar array.  The project was approved pending the Cheshire Conservation Commissions Order of Conditions.
* Two (2) applications have been received for the employment opportunity, Town Administrator for the Town of Cheshire.
* Mark and Peter LeFebvre are tracking down the manufacturer of the Community Center's dishwasher in an effort to secure parts.
* Received an Operational Certificate from Bay State Elevator.

Carol:
* Updated progress on the repairs of the trough in front of the Cheshire Town Hall.  Repairs are taking place and it was noted that no "Time Capsule" was found.

Two (2) one (1) day liquor license was issued for Whitney's Farm Stand.  $100.00.

Cheshire Police Chief, Tim Garner:
* Submitted Weekly Report.    

Christine Emerson:
- No issues or concerns.
    
Mail and Correspondence:

Robert:  Questioned if all fire extinguishers were checked yearly.  Carol reported that they are and there are tags with the inspection dates affixed.

With no additional business to come before the Board, Carol made a motion to go into Executive Session and to not return to the 6:30PM meeting.  Robert seconds the motion.  A a unanimous vote was taken at 7:15PM.
Roll Call:  Carol A. Francesconi, Yes; and Robert S. Ciskowski, Yes.

         
Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

September 18, 2018
6:30PM

In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:      
Press: iBerkshires, The Berkshire Eagle

Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM

Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s September 11, 2018 meeting minutes as corrected. Robert seconds the motion

Malik Duval:  Inquired about paperwork for a retail/cultivation permit for marijuana on 37 Nobody's Road. A copy of a Host Agreement will be mailed.  

Highway Superintendent, Blair Crane:
* Ditch cleaning/road grading and repairs.
* Cemetery duty.
* Culvert repairs almost complete.
* Met with Klammer Plumbing at the school.  Working on a plan to drain lines in old section and     repair any faults in the new section.
* Out Wednesday and Thursday for OSHA Compliance trainingat the NE Public Works Expo in     Boxboro.
Update:  Total road length in feet is 120, 200; miles 22.77; total lineal footage of four (4) inches: Cost @ .042 off county bid is:  $10, 096.80.
* Weekly report submitted for 9/12/18-9/18/18.

Resident, Gary Trudeau:
- Questioned what plans were forthcoming regarding the North end of Outlook Avenue and the repairs of the road.  It needs more than a simple fix according to Blair Crane.  The concern is noted.

Residents David and Joanne Parsons:
* Questioned why the town no longer plows their driveway that is used by three (3) homes. Carol noted that it is a private driveway.  There is no street address and the residents are responsible for plowing, sanding, and maintenance.

Resident, Patricia Huberdeau:
* Questioned the dates and times for the Whitney Farm Solar Array project Hearing.  The Cheshire Conservation site visit will take place on Monday, September 24, 2018 at 4:30 while the Cheshire Planning Board Monthly Meeting for the Whitney Solar project Special Permit will be on September 24, 2018 at 7PM at the Cheshire Community Center.

Town Administrator,  Mark Webber:
* Discussed project option for the Complete Street application.  The Berkshire Regional Planning Commission will submit another application for Cheshire at no additional cost.  An early October  submission deadline is approaching.  The project: Wells Road and Dublin Road; curbs.
* Placed a Town Administrator Help Wanted advertisement in the on-line version of the Massachusetts Municipal Association's Beacon; that will run for 30 days.  Another ad was placed in the Shopper's Guide for the next two weeks beginning this week.  Mark recommended advertising iBerkshires to cover North County.  The cost will be $200 and will run online for 30 days. The Cheshire website will also be used.
* Submitted updates on a Workmen's Compensation cases.
* Checking on liability and lack of plates on rental equipment.

An Executive Session was requested by Carol for Tuesday, September 25, 2018 at 7:15PM; 2nd by Robert with a unanimous vote taken. Carol read, "To discuss the reputation, character, physical condition or mental health, rather than professional competence, of an individual, or discuss the discipline or dismissal of, or complaints or charges against, a public offer, employee, staff member or individual." Also noted was, "If an executive session is held, the individual has the right to be present for deliberations and to speak, and to have counsel or a representative of choice present for the purpose of giving advice but not for active participation."

7:15:PM
Carol read the Annual Tax Classification Public Hearing Notice as published in The Berkshire Eagle on September 13, 2018. Assessor’s Barbara Astorino, Laurie Charon, and Everett Martin recommended to the BOS that the single tax rate be $12.29. The rate is a six (6) percent drop.  Please with the news, Carol motioned to continue with a single tax rate; 2nd by Robert.  A unanimous vote was taken. Ms. Astorino noted that there was a combination of reasons; additions, new house sales, and renovations. New growth has the town with $319,403.51 in excess levy capacity.  The increase in town valuation of $10,409.622.  $2,330.299 is new growth. The BOS and Mark thanked the Assessor's for their stellar workmanship. Carol voiced, "I think this is fantastic." Barbara noted that if there were a split tax rate it could come out to be a residential rate of $11.40 per $1,000 and a commercial rate of $18.43.

Carol:
* Discussed an estimate costs for windows and glass door section replacement.  
* Met with Jody Drury of The Armory in North Adams regarding the leasing of four (4) classrooms at the Cheshire Elementary School.  Carol motioned to allow the rental as they have liability insurance; 2nd by Robert with a unanimous vote taken. Carol will speak with the Superintendent regarding the need to have the classrooms cleaned out.  Fee will be $1,600 per month for two (2) months. (October and November)
* Met with the Post Master regarding mailboxes.  The mailboxes in question will be put on Sandmill Road before Sandmill Hill.

Robert:  
* Voiced concern about the steam heat return system at the school.  He wondered if a hot water system would be better suited.

Cheshire Police Chief, Tim Garner:
* Chief Garner presented Alison Warner, Steve Charon, and Joseph Charon as retirees from the Cheshire Police Department.  Their years of service added to over 103 years.  Paul Mahoney will also be retiring as Cheshire Harbor Master.  His replacement will be Blair Crane.

Carol: On behalf of the Cheshire Board of Selectmen and the residents of Cheshire, she thanked the Officer’s for their dedication and noted appreciation of how challenging the position is.  Each was awarded a plaque and sincere thanks from the audience.

Carol motioned to appoint Nicholas Sorrell as a part-time police officer with a 90 day probation period 2nd by Robert.  A unanimous vote was taken.

Resident Fred Jayko:
* Questioned why two (2) fire hydrants at the Adams-Cheshire High School are broke and unusable.  Carol reported that the Adams Forest Wardens will be repairing them.    

Christine Emerson: No issues or concerns.

Police Department:  Chief Tim Garner:
* Report submitted.    

Mail and Correspondence:

8:25PM    With no additional business to come before the Board, Carol made a motion to adjourn the meeting.  Robert seconds the motion.  A unanimous vote was taken.

         
Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

September 4, 2018
6:30PM

In Attendance: Robert S. Ciskowski, Carol A. Francesconi
Absent: Ed St. John, IV  
Press: iBerkshires

Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s August 28, 2018 meeting minutes as corrected. Robert seconds the motion. A unanimous vote was taken.

Highway Superintendent, Blair Crane:
Weekly Activity Log submitted for 8/29/18 – 9/4/18.
- Continuing to mow grounds and roadsides.
- Assisted in weed removable. Completion took five (5) days.
- Culvert repairs to start this week on Curran, School, and Stafford Hill Road.
- Time and effort went into preparing for Cruise Night.  Very well attended and a great event offering.
- Line painting will start.
- Carol notified Blair that in September, the mason will be repair the trough.  Assistance would be appreciated.
- Robert reported to Blair that on August 28, 2018 the resident of 926 West Mountain Road voiced issues with water backing up onto his property.  Blair reported that a curb of asphalt was being installed to rectify the problem.
- Also reported was an issue by Gary Trudeau, owner of property on Outlook Avenue with wash outs and damage to his car.  Robert requested Blair to check out the situation.  Blair is aware of the situation and will report back to the BOS once inspected.
- Robert commented on the neatness of edge walks in town.  Blair commended Andy for the workmanship.
- New roller replacement paid by insurance claim of; $19,279.00.

Town Administrator,  Mark Webber:
- BOS signed paperwork for the BRPC Housing grant.
- Board of Assessors would tentatively like to hold the Annual Tax Classification Hearing on September 18th.
- Voted Ed St. John IV to be the Alternate Delegate to the Berkshire Regional Planning Commission.  A unanimous vote was taken.
- Mark announced his retirement which will be effective around November 1.  A Draft Timeline was submitted for review and discussion.

7:00 PM
Carol read the Legal Notice for Bid-Road Paving Mass. Top and Binder Bituminous Concrete for Wells Road and West Mountain Road.  Although Maple Drive was on the original Bid, Location Omission was stated that all work on Maple Drive is to be omitted from the bid package.  This was due to the State not having Maple Drive in their data base as an accepted road.”Town of Cheshire Road Paving – MA.  Top and Binder Bituminous Concrete and/or Full Depth Reclamation”.

Warner Bros., LLC, 325 Amherst Road, PO Box 91, Sunderland, MA 01375

Full Depth Reclamation with Calcium Chloride and fine graded price per square yard:    $ 3.75
Bituminous Concrete Price per ton:                            $85.00
Total Sum Bid Amount                                       $145,247.50    

J. H. Maxymillian, Inc.,1801 East Street, Pittsfield, MA 01201             no bid
                                         $86.16
                                         $126,819.00

The Lane Construction Corporation, 311 E. Mountain Rd., Westfield, MA 01086  no bid
                                         $86.00
                                         $131,150.00

Garnty Asphalt Reclaiming, Inc., 22 Peter Road, Bloomfield, CT 06002         $5.25 per sy
                                         n/b
                                         $5.25 sy FDR  w/calcium and fine grade

DelSignore Blacktop Paving, Inc., 42 Brick Church Rd., Troy, NY 12180         $8.00 per sy
                                         $93.00/per ton
                                         $175,153.00

HMA Contracting Corp., PO 151, Mechanicville, NY                             no bid
                                                         $86.40
                                             $131,760.00

Upon completing of the opening of the Bids, Carol motioned to close the opening and to refer the bids to Highway Superintendent, Blair Crane for review; 2nd by Robert with a unanimous vote taken.
On Tuesday, September 11, 2018 Blair will make a recommendation to the BOS as to the awarding of this project.

Christine Emerson:  At Primary Polls.

Chief of Police, Timothy Garner:  Report submitted.    
- Requested a letter be sent to E. Jusino for a 90 day appointment.  Carol motion to approve the 90 day extension; 2nd by Robert with a unanimous vote taken.

Mail and Correspondence:
- Charter Communications check for $2,744.05 received.
- Donovan O’Connor & Dodig, LLP regarding Fence Viewing.
- Thank you card received from Kayla Garabedian for the honor and appreciation of receiving the Cheshire Grange Scholarship this year.
- With regret, the Cheshire Board of Selectmen accepted the resignation letter from Laurie J. Charon, as Assessor for twelve years.  The BOS wish Laurie and her family much happiness in their relocation.  Laurie’s efforts and dedication as an Assessor are greatly appreciated.  The resignation will be in effect as of September 18, 2018.
- Town Clerk, Christine Emerson submitted the schedule for the Primary Election Polls Staff.

Carol discussed the imperative repairs needed as soon as possible to the Cheshire Fire house.  Although originally thought the costs would be $17K it appears the cost will now be in the range of $70-$90K.
A Special Town Meeting will be scheduled to address the asking for the cost to come from the Stabilization Fund.

Carol reported:
- Martino Glass has been called for the repair of the shattered basement Town Hall door.
- Carol will be calling Pat Klammer regarding a leak in the Town Hall and the status of the steam return lines leaking at the school.  Blair reported that the school has 22K gallons of oil at the school.

Resident, Peter Traub:
- Reported calling the Cheshire Animal Control Officer on July 25, 2018 and to this date has received no call back.  Carol will investigate.

Mr. Jayko:
- Questioned what the plans were for negating the over abundance of weed growth at the lake.
- Questioned if there was a proactive plan in place for West Nile mosquitoes.  From what Carol knew, the State’s management was by spraying- which is very expensive. Should the State make a determination, that notice would be sent to the Cheshire Board of Health and dispersed accordingly.

The Rent Control Hearing will take place on Thursday, September 6, 2018 at 7pm at the Cheshire Community Center.


7:40PM    With no additional business to come before the Board, Carol; made a motion to adjourn the meeting.  Robert seconds the motion.  A unanimous vote was taken.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds

August 28, 2018
6:30PM

In Attendance: Robert S. Ciskowski, Ed St. John, IV
Absent: Carol A. Francesconi     
Press:

Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Robert opens the regular portion of the meeting.
Robert makes a motion to accept the Board’s August 28, 2018 meeting minutes. Ed seconds the motion. A unanimous vote was taken.

Highway Superintendent, Blair Crane:
- Continue to mow grounds and or roadsides. (Lanesborough Road, Jenks Road.)
- Weed eradication detail at lake.
- Ditch cleaning/catch basin clearing/culver inspections
- Cemetery/dig Wells burial.
- Repair and maintain equipment.
- Tabled Maple Drive paving until application is confirmed by the State.
- Chapter 90 paperwork for line stripping.  
    
Planned Roads:
(Existing)    Lanesborough Road (Town Line to Route 8)    9735 feet X2 double yellow= 19,470 LF
(Existing)    Church Street (Rt.8 to Main/Wells Bridge)    3800 x2= 7600 LF
(Existing)    Wells Road (Dublin to Scenic Overlook)        4500 x2= 9,000 LF
(New)        Wells Road (East Harbor Road to Rt. 116)    6500 x 2= 13,000 LF
(New)        Windsor/Sand Mill Road (XXXXX to Fales Road)    6,000 x2=12,000LF
(Existing)    East Main Street/Windsor Road (Main Street    3,500 x2= 7,000 LF
        to Notch Road)    
68,070  Lineal feet of 4” line painting                $26,547.30

- Culvert repairs start next week on Curran, School and Stafford Hill Road.            
 
Town Administrator,  Mark Webber: Vacation

Resident Peter Traub:
- Thanked the highway and the Town for harvesting the Tape Weed from the lake.

Donna Defino, Cheshire Planning Board Chairman:
- Updated the BOS on the August 27, 2018 Continuation Hearings.  The Ayotte proposal was approved with Order of Conditions.  The vote was four (4) Yea; and one (1) Nay. The Board has fourteen days to submit the Decision to the Town Clerk and then there is a twenty day timeframe for an appeal from the posting date on the document.  Attorney Andrew Hotchberg will be in contact with Town Counsel, Ed St. John III to have the court hearing scheduled for September 18, 2018.  Regarding the Karen Scholz solar array project, information was received as late as 5:45pm on the 27th.  There was no time for the board to read the documents and with the changes and inability to match changes consistently throughout the presentation and documents, the Board will hold a Special Meeting on Monday, September 10, 2018 to receive updated concise information that is clearly stated and not as it was on the 27th .

Resident, Peter Traub:
- Questioned if the town should have a maximum of array farms?

Resident, Mr. Jennings:
- Voiced that the projects are negative on the town and how many more can the town have?

Donna:
- Noted that nothing says now that you can’t do it.  Two (2) acres versus twenty is massive.  Twenty acres is very conspicuous.  Light Industrial is the best place.  There is a need to revisit the bylaws and to try to keep Cheshire as Cheshire for the future.

Christine Emerson:  No issues or concerns.
- Requested the posting of a cultural council survey to go on the Cheshire website.

Chief of Police, Timothy Garner:  Report submitted.

Resident, Mike Golan, 926 Curran Road, Cheshire, MA.
- Reported having a six (6) inch stream of water behind his house.  He questioned if berms could be cut in the fall.  Robert will be asking Blair that question on September 4, 2018 and he will make a site visit before that date. Mr. Golan also suggested a berm outside and higher so the water does not enter his property.

Resident, Peter Traub:
- The Cheshire COA continues to wait for a response from COA Director of Adams, Erica regarding the $1,500 Cheshire allotted for the research if the use would be recommended for Cheshire.
    
Cheshire Cemetery Commission submitted a Recommendation Letter for the hiring of Wyatt Furey for the position of mower for the Main Cheshire Cemetery.  

7:15PM    With no additional business to come before the Board, Robert made a motion to adjourn the meeting.  Ed seconds the motion.  A unanimous vote was taken.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds

August 21, 2018
6:00PM Open Meeting
In Attendance: Robert S. Ciskowski, Carol A. Francesconi
Absent: Ed St. John IV       
Press: iBerkshires and The Berkshire Eagle
                  
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
6:30PM Carol opens the regular portion of the meeting.
       Carol makes a motion to accept the Board’s August 14, 2018 meeting minutes.
       Robert seconds the motion. A unanimous vote was taken.
Highway Superintendent, Blair Crane:
- Reported 65% of work week for vacations/sick time/and other time off.
- Ditch cleaning/grading roads.
- Mowed school, town properties and weed wacked.
- Wells Road drainage/catch basins were inspected and are in good shape.
- Blair was able to find a replacement roller within the allotted budget.
 
Town Administrator,  Mark Webber:
- Received several certificates of insurance from MIIA, specifically one for the BRTA.
- Received a call from the Berkshire Eagle seeking a comment on a shooting in October Mountain State Forest of a Cheshire resident.  Mark referred the call to the State Police who are the lead investigators.
- Town of North Attleboro called seeking advice on how to set up a Rent Control Board.
- Gave a Tenant's Petition for a Rent Reduction to a Pine Valley tenant.  The individual planned to present to the BOS this evening.
- Followed through on processing the Green Acres transference of their liquor license.  The date of the Hearing will be 7:15pm on 9/11/18.  Town Hall.
- Mark spent considerable time with the Mass Highway District 1 office in Lenox and with several people at the DOT in an attempt to resolve Maple Drive not being listed in the State's database as an approved road eligible for Chapter 90 reimbursement. Appropriate paperwork has been filed with District 1 to get Maple Drive on the approved list.  A District 1 State Aid suggested strongly putting an addendum to all the bidders who've taken out bid packages and delete Maple Drive from this paving project.  Mark felt that there was little likelihood that Boston would process the paperwork by the time we seek Chapter 90 project reimbursement.  1.  Take a chance and go forward and hope the paperwork is processed by the time we file for reimbursement.  2.  Pay for the Maple Drive portion out of appropriated Town Highway Department funds.  The Bid opening is September 4th.  The BOS decided to wait until Monday when the
Lenox employee returns from vacation. 
Town Administrator, Mark Webber:  continued
- Mark questioned the Town's policy on taking home Town laptops to do work from home.  The BOS suggested using a flash drive and to leave Town equipment in place.
- Scheduled a call for 8/22/18 with MIIA claims adjuster to give her an update on our two (2) current claims and to better understand how to handle payroll and Workmen's Compensation benefits.
- Attempting to schedule a meeting with contractors to view the school with Blair.
Carol reported having a conversation with State Representative, John Barrett III regarding the need for trucks, drivers, and a backhoe to remove the Tape Weeds from the lake.  Representative Barrett is going to assist the project with two (2) trucks and (2) drivers.  The Town backhoe will be used and the Harvester is scheduled to start removing on Thursday morning at 9am.  Peter Traub thanked the BOS on behalf of the lake people saying that they appreciated the good efforts of the BOS.  Gratitude was extended to Representative Barrett. 
Conference Call:  Ed St. John IV
- Carol motioned to hire Wyatt Furey to the Cheshire Cemetery Department; 2nd by Robert.  Carol abstained from voting.  Robert and Ed voted for the hire.
Carol read the minutes from the Cheshire Council on Aging for June 20, 2018 and August 15, 2018.  Carol questioned why the Town Hall does not receive copies of "The Chatter?" Mr. Traub will make sure copies are left off in the future.
Roseanna St. Pierre, Beth DiCarlo, and Ronald Lancia:
- Presented the BOS with a completed Tenant Petition for a Rent Adjustment from Pine Valley Morgan Management.  Discussion took place regarding an upcoming Rent Control Hearing scheduled for Thursday, September 6, 2018 at 7pm at the Cheshire Community Center.  This Hearing is for the review of road conditions and the fact that tenants have been paying monies specifically designated for the paving. A Notice will be hand delivered to each tenant at Pine Valley by a Cheshire Police Officer. Robert stated that this was a long term case and felt Town Council should be made apprised of the Hearing and new circumstances.
Christine Emerson:  No issues or concerns.
Chief of Police, Timothy Garner:  Report submitted.
Mail and Correspondence:
- Invitation from the Eagles to attend a President's Tea on Thursday, August 23, 2018 at 9am.
In the near future, Carol wants to go through the hiring practices and noted that the Cheshire Board of Selectmen is the sole hiring authority.  The BOS will take recommendations, however only the BOS can hire.
Carol would like to schedule a meeting with the new Cheshire Schools Superintendent for the 1st or 9th of October at 6:15PM or at 7PM. A letter will be written.
Cheshire Rod and Gun Club, Christopher Smith:
- Reported that the club is cleaning trees on the thirty-five acres above the first stone wall.  He questioned if they need to file a forest cutting plan with the State.  Robert thought the club had a forester in the past and perhaps there was a plan in place already.  Carol side with no wetlands the Cheshire Conservation Commission has no concerns.
  
7:45PM With no additional business to come before the Board, Carol made a motion to adjourn the meeting.  Robert seconds the motion.  A unanimous vote was taken.
 
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds