Selectmen's Weekly Minutes

Listing of the Board of Selectmen's Weekly Meeting Minutes.  Click HERE to view list of posted Agendas

November 6, 2018

6:00PM Open Meeting

In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:      
Press: iBerkshires, Berkshire Eagle

Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s October 30, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken.

Highway Superintendent, Blair Crane:
- Submitted a Weekly Activity Log for 10/31/18-11/6/18.
- All weather sensitive equipment has been moved inside under cover for the winter.
- Oil tank at school has been filled with 8800 gallons of oil.
- Inoperative fire exit signs have been repaired and new batteries installed to make them operational.
- Safety violation of missing railing on mezzanine in garage has been fixed by adding a section of railing.
- Fire alarm heat sensors are back up and operational.
- Road repairs - drainage, shoulders, ditching continue.
- Will continue with repairs and bucket patching this week and next as weather allows to finish out the blacktopping season.

Town Administrator, Mark Webber:
- Copier in the Annex repaired.
- Sent information on the Whitney Solar project to Town's PILOT specialist for the purpose of     working with the solar operation to develop a PILOT Agreement.
- Follow up note sent to the AG's office regarding the extra tenant’s language in the Pine Valley     Lease.

- Carol and Robert will be meeting individuals interested in leasing the Cheshire school on Wednesday, November 7, 2018.


Carol reported that the Cheshire Community Center's new furnace has been installed.  Additionally she spoke with Town Counsel, Ed St. John III, regarding the leasing of the Center.  All individuals must sign a release form.  If an activity is a public service and sponsored by a Town Board, they may charge for their services.  If it is a business, not offering a public service, then a fee would be charged. No fee to be charged if a public service offering.  A fee may be charges at the discretion if not during regular hours.  A fee schedule has been a long standing policy.  However, Carol will speak to Anna Farnum, the Chairman of the Cheshire Council on Aging, to clarify fees.   It was noted that it would be appreciated if the Town Administrator was first notified of changes/programs at the Center.  This information would then be passed on to the Board of Selectmen. COA, member Gene Gebrowski, reported the importance to growing the group and offering new workshops and activities for Cheshire residents.
- Carol updated the BOS on the structural progress being made at the Fire House and the timeframe for the ceiling tile to be completed by Wooliver & Sons, Inc.

- The student enrollment numbers, as of October 2018 are as follows:
Adams elementary school       291
Cheshire elementary school  75
Adams middle school       300
Cheshire middle school        92
Adams high school          251
Cheshire high school       101

Total for Adams:  842
Total for Cheshire:  268

Town Administrator suggested asking the total number of elementary school students and to what schools are they enrolled.

Cheshire Police Chief, Tim Garner
- Submitted Weekly Report.
- Cheshire Police Department award grant for $12,026 for tasers, training, and equipment.

Christine Emerson:
- (Managing Voting) at Cheshire Community Center.

Mail and Correspondence:
- Email received from Representative, John Barrett, regarding Cheshire Board of Selectmen Home Rule Petition changing the number of selectmen from three (3) to five (5).  Comments and edits are required by the BOS and then to be returned to Representative Barrett for filing with the House Counsel.    

With all business finalized, Carol motioned to adjourn the meeting at 8:00pm; seconded by Robert.  A unanimous vote was taken.

        
Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

October 30, 2018
6:00PM Open Meeting
In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:     
Press: iBerkshires, Berkshire Eagle
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol opens the regular portion of the meeting. Carol read the minutes and made a motion to accept the Board’s October 23, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken Robert motioned to accept the Executive Session minutes; 2nd by Carol with a     unanimous vote taken.
Highway Superintendent, Blair Crane:
- Submitted a Weekly Activity Log for 10/24-10/30/ 2018.
- Road grading to continue.  Harbor Road yet to complete.
- One day left on grader rental.
- Ten (10) tons of cold patch in stock for the winter ahead.
- Part one of DLS inspection completed.  Inspector to follow up.  Numerous issues to correct and repairs in motion.
- Winter salt is at capacity.  Winter sand is in the yard for residents.
- Pot Hole Complaint; Fisher Hill Road and Hutchinson Lane.
Greylock Advisory Board, Gary Trudeau:
- Updated the BOS on the various upcoming programs at the Mount.
- Mr. Trudeau suggested the group work on a better system for advising visitors regarding the time frame for parking.  This initiative will be discussed further.
Town Administrator, Mark Webber:
- In conversation with Workmen's Compensation case adjuster regarding current claimant.
- Letter sent to the AG's office attorney in charge of manufactured housing mobile home parks  division regarding the newly discovered item in the Pine Valley lease calling for a rent surcharge  for additional unit occupants beyond two (2).   This is included in the new lease document,  which is effective November 1, 2018.
- Received notice of a one-time increase in Chapter 90 highway funding in the amount of $39,926.
- Mark requested the Assessor's Clerk and the Treasurer to come up with an available Overlay Reserve amount in the event that funding may be necessary for additional firehouse roof and or other town building expenses. Another Special Town meeting would be necessary to  appropriate those or any other available funds, if necessary.
- Scheduled interviews for the position of Town Administrator for Thursday evening.
A presentation was given by Director Erica Girgenti, of the Adams Council on Aging, Adams, MA 01220 regarding a Senior Transportation Services Intermunicipal Agreement between the two (2) towns. The Agreement outlines the usage of a donated new Nissan Rouge vehicle from Fallon Health Group for the purpose of addressing the transportation need of seniors to health facilities at a distance.  Qualified volunteer drivers will assist in the process; $.54 cents/mile + $20/person+ driver rate of pay.  Usage of volunteers will always be looked to first, omitting the driver rate of pay. Monthly reports will be submitted to the Town of Cheshire and future changes will be resolved between the two (2) agencies. Erica will be in charge and will use her discretion regarding additional usage.
Carol:
- Attended the Massachusetts school Building Authority meeting and reported that due to recent  newspaper articles, the SBA felt the school was not ready to go forward.  Carol defended  Cheshire as promises were made in the  past to fix the school before it became a district  building.
- There are two (2) programs. One (1) is a CORE program which includes all envelop problems.
- The second program is the Accelerated Repair Program.  The ARP program is for roof, windows,  doors, boiler (new) only.
- Adams is budgeting $250K for third party evaluation of the building.
- After a third party review, there will be a better idea of the repair needs and costs.
- The group felt the district was not prepared for FY18 but could reapply for 2019/2020 for either repairs or a new construction.
- A feasibility study for new construction would cost between $600-$800K depending upon whether there would be multiple sites under consideration.
Robert:
- Commended Carol for carrying out the incredible amount of work she has accomplished with fire house repairs, school issues/maintenance/meetings.  Robert said, "Carol's time and effort is outstanding."  Mark concurred.
Carol:
- "The roof on the fire house will be restructured by the end of the week.  Inside repairs will follow."
- The part for the Cheshire Community Center furnace did not repair the problem.  A new furnace will be installed on November 2, 2018.
Cheshire Police Chief, Tim Garner
- Submitted Weekly Report.  Carol thanked the Chief for a great Halloween event. 
Christine Emerson:
- No issues or concerns.
  
Mail and Correspondence:
- Solitude Lake Management.  Increased Sonar herbicide treatment options due to increasing dominance of tapegrass (Vallisneria americana.)  A single year cost is $48,700 or with a one-year contract for 2019 (discounted) - $40,750.  A three-year contract was also available.  A discussion will take place with Ray, Fisher, Lake Recreation/Preservation District volunteer.
- Cheshire Council on Aging minutes for October 2018.
- Letter certifying Chapter 90 apportionment for Fiscal Year 2019 is $239,559.  The new supplemental amount of $39,926 has been approved.
- Notice of Intention to Convert Use and Removal of Property from Massachusetts General Laws Chapter 61A Classification/Peter I. Whitney and Eric Whitney, 221 Ingalls Road, Cheshire, MA.
Cheshire Liquor Center, Owner:
- Advised the BOS that he will be meeting with Dan Condron to discuss a plan regarding the stream by his property so an overrun does not reoccur. Carol will speak with Fred Balawender about trees crossing the stream and the removal thereof.  Carol reminded the owner that theTown of Cheshire has no jurisdiction of the State Bridge and to contact the MASS State Highway in Lenox, MA. Carol assisted with general information for filing a Notice of Intent with the Cheshire Conservation Commission.
With all business finalized, Carol motioned to adjourn the meeting at 7:45pm; seconded by Robert.  A unanimous vote was taken.

        
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

October 23, 2018
6:00PM Open Meeting
In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:     
Press: iBerkshires
 
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s October 16, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken.
 
Highway Superintendent, Blair Crane:
- Submitted a Weekly Activity Log for 10/17/18-10/23/18.
- Road grading and repairs.
- Mowing grounds and roadsides.
- School Winterization.
- School system is running; mostly by manual control.  Old section is winterized, lines blown out and boilers shut down.
- Road striping completed.  Submitted a  4” waterborne yellow striping mileage schedule.  Completed 23.04 miles with the total road length in feet of 121,650 at a cost of .042 off County Bid - $5,109.30.
- Massachusetts Department of Labor Standards inspection on Thursday.
Carol made a motion to accept Blair’s Snow and Ice Removal Policy; 2nd by Robert.  A unanimous vote was taken.
 
Carol motioned to schedule an Executive Session on 10/30/18 at 5:30PM; “To consider the purchase, exchange, lease or value of real estate, if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body.”  Seconded by Robert with a
unanimous vote taken.
 
Berkshire Regional Planning Commission Planner, Will Sukula, presented the Application for the Community Development Housing Rehabilitation Grant for Carol to sign. Mr. Sukula stated that individuals can contact the BCRP for applications to be completed for the grant.
 
Issued two (2) one (1) day liquor licenses to Whitney’s Farm Market LLC - $100.00
 
Signed a Retail Package Goods Store License to Jay Krishna Corp/Green Acres Packaging & Variety at 1613 South State Road, Cheshire MA 01225.  Liquor License Transfer.

Town Administrator, Mark Webber:
- Mark wrote an Emergency Waiver Request for roof repairs at the Cheshire Fire Station.  It was sent to the DCAMM, the State agency charged with issuing waivers (or not) for building construction/repair projects covered under the State's procurement laws.  Approval notification was received on October 18, 2018 and a copy was forwarded to Town Counsel.
- Additional signatures were needed for Chapter 90 reimbursements.
- A Draft Lease Agreement was prepared and once signed it will be sent off to the North Berkshire Collaborative for their signature. ($1,600/month)
- Mark completed research checks on the nine (9) candidates for the Town Administrator's opening.
- Received notice of good member credit from MIIA for $2,697 which will be applied to the Town's next insurance bill.
- An organization has expressed interest in leasing a portion of the Cheshire School and asked if the BOS could meet on Tuesday, October 30, 2018 at 5:30pm in Executive Session per:  GL 30a,  Sec. 21a(6). "To consider the purchase, exchange, lease or value of real estate, if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body.
 
7:30PM Carol motioned to go into Executive Session (Section 8.)
 Roll Call:  Carol A. Francesconi, Yes and Robert S. Ciskowski, Yes.  A unanimous vote was taken.
 
7:56PM The BOS returned from Executive Session. "To consider or interview applicants for employment by a preliminary screening committee, if the chair declares that an open meeting will have a detrimental effect in obtaining qualified applicants.  This shall not apply to any meeting  regarding applicants who have passed a prior preliminary screening."  A scheduled open  meeting for interviewing selected candidates will take place on Thursday, November 1, 2018 at5:30pm; 6:00pm; and 6:30pm at the Cheshire Town Hall. This meeting will be open to the public.
 Roll Call:  Carol A. Francesconi, Yes; and Robert S. Ciskowski, Yes.
 
Carol:
- Questioned Christine Emerson about the moving of election materials to the school.  Christine reported that the teens at “The Armory” attending the Cheshire School were a great help and the BOS requested that a Letter of Appreciation be forwarded to the teens for their efforts and assistance.  Christine also thanked Michael Biagini for his exemplary help.
Resident:
- Resident complained about two (2) foot deep pot holes on Sandmill Hill Road and the potential for automobile damage.  The BOS will report this to Blair.
Cheshire Police Chief, Tim Garner
- Submitted Weekly Report. 
Christine Emerson:  No issues or concerns.
 
Mail and Correspondence:
Announcement:
- The Cheshire Trick or Treat will take place on Wednesday, October 31, 2018 from 5:30pm to 7:00pm.
COA, Peter Traub:
- A discussion took place regarding the use of for profit individuals not being charged for the use of the Cheshire Community Center.  Carol presented Peter with a schedule of Cheshire Community Center fees in use.  Peter will approach the individuals charging fees for their services yet not paying for the usage of the center.  Additionally, he will be responsible for securing waivers for non-liability.
 
Robert:  Attended a meeting he attended:  MSBA Meeting on October 17, 2018 at C. T. Plunkett.  He reported that there were about seven (7) people in attendance.   People from the State including their consultants, Robert, an Adams Selectmen, Adams Interim Administrator, Erika Snyder, Superintendent of Schools, and Principal, Michell Colvin. Robert was in awe with the amount of approximately 27 repairs needed at the school originally called C. T. Plunkett and now Hoosac Elementary School. Robert’s notes are following and ended with the meetings closing remarks,
 “Do the school building shortfalls affect education?  I think they do.  I wish both buildings could have been critiqued like this by an outside agency before the decision was made of which school to close.” 

Notes: 

- Fourth grade may come back to Plunkett from Hoosac Valley-maybe.
- Oil plume from the gas station might be an issue.
- Nine roof leaks in the gym.  Kids run around pails.  Eleven leaks in the auditorium.
- Water in the Art Room.  Water leaking down the elevator shaft and collecting.  Water leaking into the electrical system area.
- Roof was done in 1992, but it leaks.
- Heating pipes burst, water-related alarms.  There have been evacuations that are disruptive.
- The third floor is hot.  The gym and the auditorium are cold.  Heat is not even.
- A lot of toilet troubles.  Multi-floor sink clogs.
- Electrical is awful and outdated.
- All floors ADA accessible.
- No computer lab; no science lab.
- Use whatever space available to create space for interventions and privacy.
- Teachers use stage for classroom.
- Not all Pre-K have bathrooms.
- There are windowless spaces, a lot of windows don't open, windows that open have no screens, no air exchange system in the building.
- Some fire doors don't close properly.
- The main entry floods.
- The entrance camera is not right.  No security cameras generally, two on the first floor.
- Noted was Adams commercial tax rate is not at maximum.
- Music class sitting on dark stage in auditorium.
- Gym has water-stained walls, ceiling, and floors.
- Leaks in the electrical service area
- Exterior steps chipped and cracked.
- The building says, "Plunkett" however the name is, "Hoosac Valley Elementary."
- Library exterior wall has water damage.
 
- Cheshire has always sacrificed for education, but the low tax rate is a double-edge sword; we are feeling infrastructure problems from delayed action on buildings, highways and bridges, and highway equipment.  Cheshire took money from Stabilization Fund.  Cheshire trying to sustain Cheshire Elementary School Building.  Adams' tax rate high or highest.
- State looking for a conference call in a couple of weeks.  One State official thought it looks like the towns are not ready.
- Adams Interim Administrator remarked how Memorial closing affected downtown, and Adams doesn't want another downtown school to close, as would be the case if a new elementary school was built up at the Hoosac Valley site.
- Noted that Adams has closed many elementary community schools over the years.  Cheshire saw the need to consolidate much earlier than Adams did, consolidated to central school in the 1920's.
- Look at all Adams has downtown.  If Memorial closing affected them, imagine how closing Cheshire School has affected Cheshire?  It was our social hub.
- Cheshire School is still a strong issue.  I was told that we are going through a healing time.  I explained that closing our school was just the cherry on top of the sundae; there has been tension between the Towns for quite some time.
- By Robert:  Closing remarks, do the school building shortfalls affect education?  I think they do.  I wish both buildings could have been critiqued like this by an outside agency before the decision was made of which school to close. This was the Authority's last school to look at in this cycle.  About 80% to 90% of the schools don't get into the program.  If the Towns want to proceed and were chosen to proceed, a nine-month incubation period with a study committee would be next.  A consultant would have to be hired, and this preliminary work could be expensive.
- Resident, Fred Jayko questioned, "Who said Adams would pay for the repairs?"  This issue will be discussed further.
 
Carol:
- Reported that the heater part for the Cheshire Community Center is being shipped and she voiced that a new heater may be coming in the near future.
Carol:
- The BOS signed the ABCC 2019 Seasonal Population Increase Estimation Form dated 10/23/18.
With all business finalized, Carol motioned to adjourn; 2nd by Robert with a unanimous vote taken.
8:40PM.
       
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

October 16, 2018
6:00PM Open Meeting
In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:     
Press: iBerkshires
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s October 9, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken.
Highway Superintendent, Blair Crane:
- Submitted a Weekly Activity Log for 10/10-10/16 2018.
- Completed: Tree work. Equipment maintenance. Mowing of grounds and or roadsides.
- Road grading and repairs.
- Two (2) call out on Monday night/Tuesday morning for downed trees.
- Waiting on parts for the Cheshire Community Center heating system.
- Catch basin cleaning completed for the year.
- Road grading un progress on Stewart White Road and Thursday on Jenks Road.
- Line striping should be completed this week - weather dependent.
- Letter submitted from Kenneth Keyes regarding Shadowland Cove Drainage dated June 1999 for permission for a "Maintenance Right of Way" for drainage behind his home.
- Submitted a Snow and Ice Removal Policy for approval.
- Alarms will be checked at the school on November 8m, 2018 at 8am-8:30am.
Robert: 
- Questioned Blair if he had noticed the pond near Bedard Brothers had risen.  Blair had and  reported the problem came from beavers.  The State is aware of the issue and believes the  beavers will be relocated.  Beaver intelligence has dammed other areas that the State is aware  of also.
Carol:
- Met with Superintendent Vosburgh regarding photographs on the Adams-Cheshire Regional  School District's website. There are now equal photos of both Towns on the site.
Resident, Gary Trudeau:
- Questioned the status of road repairs to Outlook Avenue.  Blair reported that the asphalt plant  will be open until the week before Thanksgiving. Paving is weather dependent.
- Inquired about the possible need for possibly hiring an additional person to cover maintenance at the Cheshire Elementary School. The BOS is always evaluating needs and will consider the suggestion.
- As the Cheshire member to the Greylock Group, Mr. Trudeau wondered if the BOS had any questions for him to present to the Group. An audience member noted that some people drive to the summit only to find no parking available.  The suggestion was made to request the Group to consider a sign at the bottom noting the waiting time before driving up.
Town Administrator, Mark Webber:
- Mark reported that he received nine (9) applications for the Town Administrator position.  An Executive Session is planned for Tuesday, October 23, 2018 at 7:30pm. Finalists will be interviewed in open meeting session.
- ABCC liquor licenses have been received and the new year process has begun for renewals.
- Interest in leasing a portion of the school is in negotiations.
- Inquiry received from the Town of Lanesborough seeking dialogue for shared ambulance service.
- Contacted the Attorney General's office regarding construction procurement.  Mark is seeking emergency procurement approval for the Town's fire station repairs.
- Pat Mullins, BRPC representative, will attend the Selectmen's meeting to finalize the Housing Assistance grant paperwork and to review the program.
- The date on the Lease Agreement for the school has been changed and initialed by Carol. Mark will convert and amend the agreement for the collaborative now in the school.
Assessor, Barbara Astorino:
- Recommended to the BOS the appointment of Nancy Delorey for the position of Assessor.  Carol  motioned to appoint Nancy Delorey as the Assessor to fill the term until the elections in May;  2nd by Robert with a unanimous vote taken.
Cheshire Water Department:  Rick Gurney and Francis Waterman:
- Discussed the status of water repairs to Depot Street and the need to coordinate with the Highway Department for efficiency/completion/and planning of the project between the two (2) departments. Biggs Waterman noted that he is in contact with Tighe and Bond and wants to have one (1) Bid for three (3) separate projects for Depot Street, Mill Hill Road, and Richmond Street to start in April.
- Mr. Waterman announced that he would not be running in the May election due to an early retirement.  He is looking for a replacement now so they can become acclimated to the departments procedures.
Cheshire Police Chief, Tim Garner
- Submitted Weekly Report. 
Christine Emerson:
- Fence Viewers signed letter to Mr. Clairmont and Dr. Beisiegel was hand delivered by the Cheshire Police Department.
The Finance Committee:
- After finishing their meeting, the group stopped in to inquire about the status and procedure for selecting a new Cheshire Town Administrator. All questions were addressed.
Mail and Correspondence:
With all business finalized, Carol motioned to adjourn; 2nd by Robert with a unanimous vote taken.
7:40PM.
 
       
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

October 9, 2018
6:00PM Open Meeting
In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:     
Press:
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s October 2, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken.
Highway Superintendent, Blair Crane:
- Submitted a Weekly Activity Log for 10/3-10/9 2018.
- 55% employees on vacation/sick/Holiday or other time off.
- Approximately 1/2 line striping completed.  Rest to proceed next week.
- Mowing grounds and or roadsides.
- Road grading and repairs - Outlook Avenue pothole patching.
- Inquired about the status of the Water Department and the Depot Street Bid.
Town Administrator, Mark Webber:
- Spoke with BRPC representative, Will Sekula regarding the Housing Rehabilitation Grant.  Final  documents from the State are forthcoming.  In the meantime, potential applicants are being  contacted.
- Met with Becky and the Berkshire County Insurance Group on this date.  The group is in the final  stages of dissolution after being formed 18 years ago. Several months ago, 16 or so member  towns and districts migrated over to the larger established County Insurance Group.  By the end  of January, each of those 16 (former) members will receive one time disbursements of the  Group asset fund, based on enrollment as of June 30, 2018.  It should be a sizeable amount,  which will go towards Free Cash.
- Hoosac Lake District has had their Free Cash certified in the amount of $5,050.
- Lynn is working on submitting the Town's Free Cash calculations for certification.
- Six (6) applicants have submitted applications for the position of Town Administrator. Mark requested the scheduling of an Executive Session (GL CH. 30A, Section 21a.8) for October 23, 2018 at 7:30PM for a preliminary review.
- The Fall County Selectmen's meeting is on October 18, 2018 at Skyline Country Club.
Carol:
- Reported that the trough in front of Town Hall has been repaired.  Robert noted that it is a historical structure and one that continues to add beauty to town. Carol continued with updates on the status of different town structures and the needs forwork to be completed.  The BOS is in contact with Douglas J. Wooliver & Sons and the emergency fire house repairs will be started on October 22, 2018. To shingle the fire house, the cost will be $46,990. Four (4) overhead doors need replacing; $3K-$5K each.  All are different sizes and a new furnace will be $10K-$15K.
- Town Hall needs to be re-pointed as well as the repairs to the soffit of which Wooliver is aware.
- The BOS is aware of what is needed; $200K-$300K.  However, the money is not always there.
- The Cheshire Elementary School is a priority and the BOS is very aware and keeps track weekly if not on a daily basis as to changes.
- Although some suggest a new fire house; estimates come in at $300K to $500K.  This project will not be happening this year.
Robert: "The BOS knows what needs to be done.  We don't get into long term solutions."
Carol: "We already have $100K invested into the school."
In conclusion, the Cheshire Board of Selectmen voiced affirmative statements regarding their knowledge, priorities, and financial abilities to resolve all issues challenging the town.
Robert:
- Questioned Mark on insurance for the renting of a grader.  According to MIIA, the owner should have a certificate of insurance. Mark will be following up on this and report back to the BOS.
- Robert is concerned about opening the Town up for issues by running the machine.
- Robert said, "Although the photographs on the Adams-Cheshire School District's website and are indicative of the Adams area, he would like the BOS to contact Superintendent Vosburgh to include Cheshire photographs.
The Cheshire Implementation Committee Members: Barbara Chaput, Misty Sarkis, Peter Traub, Blair Crane, and Christine Emerson were present.  Ms. Chaput presented a Summary of their efforts.
"Outreach included:  A public opinion survey (341 responded)
       One Public Forum (50+ people attended)
       Four Listening Sessions (65+ attended)
       Stakeholder interviews (27 persons)
The CIC suggested actions to the following top priority items could be grouped into these categories: Business Housing (Mark suggested using Residential)
   
The BOS and the CIC reviewed all departments and where they would fit into the Master Plan including the Appalachian Trail Committee, DCR, Cheshire Lake Association and the Cheshire Recreation Committee for Infrastructure.
- Carol noted that the BOS was not included in the list and reminded all that the BOS is the  overseer.  Carol thanked the members for their past efforts and for their diligence in going  forward.
Cheshire Police Chief, Tim Garner
- Submitted Weekly Report. 
Christine Emerson:
- No issues or concerns.
- Issued three (3) one (1) day liquor licenses to Whitney's Farm Stand for  10/6/7/8.  $150.
Resident, Peter Traub:
- Peter was glad the Master Plan presented an overview this evening.  They are working together to have all Boards work together.
Mail and Correspondence: 
7:15PM
- Carol motioned to go into Executive Session to: "To discuss the reputation, character, physical condition of mental health, rather than professional competence, of an individual, or discuss the discipline or dismissal of, or complaints or charges against, a public officer, employee, staff member or individual."; 2nd by Robert with a unanimous vote taken. The 6:30PM meeting with reopen.
The Cheshire BOS returned to the 6:30PM open meeting at 7:30PM
Roll Call:  Carol A. Francesconi, Yes; and Robert S. Ciskowski, Yes.
7:30PM  National Grid Electric Pole Hearing.
Present:  Karen Drain, Mr. and Mrs. Kittler, Lynn Kolodziejczyk, and son.
Carol read the notice for National Grid for a pole placement by property owner, Brian Johnson of 286 Outlook Avenue.  Blair requested the pole to be placed back four (4) feet more from the road.  Although the National Grid representative had already staked out the pole she was willing to move the stake to accommodate Blair's request.  Carol motioned to give permission to install the pole according to Blair's request; seconded by Robert with a unanimous vote taken.
Plan: 26825984 and dated September 21, 2018.
        
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

October 2, 2018
6:00PM Open Meeting
In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:     
Press: iBerkshires, Berkshire Eagle
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s September 25, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken.
Highway Superintendent, Blair Crane:
- Submitted a Weekly Activity Log for 9/26/18-10/2/18.
- Highway Garage has a leak in the roof.  Will investigate further and report back to the BOS.
- Culvert repairs complete.  Sidewalk on School Street poured.
- H. A. George to look at senior center furnace Thursday.
- Reclamation of West Mountain Road to begin on Thursday.  Paving of West Mountain Road and Wells Road is scheduled for Friday.
- Roughly ½ line striping completed.  Rest to proceed after paving.
- Fire extinguishers inspected for school, highway garage and transfer station.
- Catch basin cleanouts to begin later this week.
- Cemetery duty tomorrow.  Project will be completed on Thursday.
- Road grading and repairs on Outlook Avenue/pothole patching.
- Salt pricing is down roughly $3.00/ton from last year.  Last year the County Bid was $59 per ton; State Bid $71 per ton.  This year – County Bid $69 (+10); State Bid $56/ton (-$15 per ton.)
- Repair equipment for snow preparations.
Carol:
- Made a motion to meet in Executive Session on Tuesday, October 9, 2018 at 7:15PM to:
To discuss the reputation, character, physical condition or mental health, rather than professional competence, of an individual, or discuss the discipline or dismissal of, or complaints or charges against, a public officer, employee, staff member or individual.” Seconded by Robert with a unanimous vote taken.
- Met with Pat Klammer to assess the best solutions for providing the most economical and easiest method for solving the heating in the old section of the school.  Mr. Klammer and Adams Plumbing will be reviewing the concerns and will report back to the BOS. In the final analysis, the best solution may be to drain the water pipes in the old system.

Town Administrator, Mark Webber: Absent
Fence Viewer, Mark Warner:
- Submitted a letter written to Edwin Clairmont and Bertram Beisiegal dated September 20, 2018 regarding a site visit to inspect a fence by adjoining neighbors.
Robert:
- Reported to Blair a request from a member of the Cemetery Committee the ability to view the process for a burial.  Blair offered the schedule for a burial this week.
Carol:
- Reported that the windows in the Assessor’s Office and the basement door will be repaired on Tuesday, October 16, 2018 by Berkshire Plate Glass.
Cheshire Police Chief, Tim Garner:
- Submitted Weekly Report. 
Christine Emerson:
- Reported receiving approval of the Marijuana Bylaw.  She was reaching out to the AG regarding the 3% tax rate.  The approval will be posted for thirty days.
Issued two (2) one (1) day liquor licenses to Whitney's Farm Stand for 9/29/18 and 9/30/18.  $100.
 
Mail and Correspondence:
- Representative John Barrett will speak at the Cheshire Senior Club on October 24, 2018 at 1PM.
The BOS will write a letter to Ed St. John IV advising him of a change in his position on the Regional Agreement Amendment Committee from Selectmen representative to an at-large member.  Additionally, the Selectmen will remove the current at-large member who has attended only one meeting.
With no additional business to come before the Board, Carol made a motion to adjourn.  Robert seconds the motion.  A unanimous vote was taken at 7:30PM.

        
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk