Selectmen's Weekly Minutes

Listing of the Board of Selectmen's Weekly Meeting Minutes.  Click HERE to view list of posted Agendas

May 1, 2018
6:30PM
In Attendance: Robert S. Ciskowski, Carol A. Francesconi, and Ed St. John IV
Absent:       
Press: iBerkshires and The Berkshire Eagle
Carol motioned to have the minutes for April 24, 2018 approved; 2nd by Ed with a unanimous vote taken.
(Meadowview Lane was changed to Meadowview Drive.)
Fence Viewer, Mark Warner:
- Reported to the BOS that Dr. Beisiegel needs to be released from an on-going fence issue with a neighbor.  Mark will be contacting Town Counsel on this case, Attorney Jeff Grandchamp.
Cheshire Highway Superintendent, Blair Crane:
- Weekly Activity Log submitted 4/25/18-5/1/18.
- 55% of time was due to filling potholes.  40% of time was for maintenance on equipment.
- Grave digging on Wednesday and Friday.
- Blair will attend the Pole Continuation Hearing (Jenks Road) on May 15th.
- Spoke with Eric Whitney regarding front store drainage issues.  A permit will be needed.  Blair approved Eric taking down some trees.
- Researching the cost of a new mower.
- Grader arrived. 
Marshall Maxwell requested information on submitting a ZBA Application. 
Town Administrator, Mark Webber:
- Carol will be throwing the first ball for the Tee Ball League.
- Received an email on Friday, April 27, 2018 from Ben Girard/Royal Property Group rescinding their plans to have an informational meeting on May 9th at the Cheshire Community Center.  They are now pursuing a separate location outside of the town borders that will be more cost-effective for their plans to have a Marijuana Retail Store in Cheshire on Route 8.
- Mark thanked Blair for his assistance on the Complete Streets application.  The application has been accepted by the State and is now at Tier 3 status.  This is the last step prior to funding approval.
- Would like to officially respond to repeated requests from Berkshire Boys to be placed on a upcoming Selectmen’s meeting agenda.  Carol answered by saying she had emailed the group and explained that no action would be taken until after the annual town meeting and the passage of the marijuana bylaw.
- Prepared an updated budget along with past several year’s budget history, free cash use, special articles under consideration and level limit position to the Advisory Board.  A joint meeting will be held on Tuesday, May 15th.
- Recommended meeting with the Water Commissioners for an official position on the Hutchinson Water Company.
- Received a classification study from ISO on the Town’s fire hydrants.  Suggested referring the report to  Fire Chief Tom Francesconi for his review and analysis.
- Submitted a letter to be sent to Mr. and Mrs. Thomas Bessette regarding road condition of Steward White Road.
- Updated budget submitted and discussed each line item of the preliminary budget.
Resident, Fred Jayko:
- Reported a tree fallen on the Swistak property (Wells Road).  Additionally, it appears that construction materials are being dumped on the property.
Town Clerk, Christine Emerson:  No issues or concerns.
Police Chief, Tim Garner:
Mail and Correspondence:
- Division of Fisheries & Wildlife.  RE:  West Mountain Road/Farnams Goodlife Corporation.  Received a Forrest Cutting Plan Approval.
- ACRSD Physics teacher requested use of Cheshire Lake on June 14th from 9am to 11AM for a Recycle Regatta.  Mark will follow up on the event and insurance coverage by the school.
8:00PM
Carol motioned to go into Executive Session; 2nd by Ed with a unanimous vote taken.
“To discuss the reputation, character, physical condition or mental health, rather than professional competence, of an individual, or discuss the discipline or dismissal of, or complaints or charges against, a public officer, employee, staff member or individual.  (See Rights of Individuals on reverse.)
Roll Call:  Robert S. Ciskowski, Yes; Carol A. Francesconi, Yes; and Ed St. John III, Yes.
Carol motioned to adjourn the 6:30PM Open Meeting at 8:50PM; 2nd by Ed with a unanimous vote taken.
                 
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Groundsv

April 24, 2018
6:30PM
In Attendance: Robert S. Ciskowski, Carol A. Francesconi, and Ed St. John IV
Absent:       
Press:
Carol motioned to have the minutes for April 17, 2018 approved; 2nd by Ed with a unanimous vote taken.
Cheshire Highway Superintendent, Blair Crane:
- Weekly Activity Log submitted 4/18/18-4/24/18.
- Majority of time this week was spent filling potholes.  (Ingalles/Hutchinson Development).
- Received complaints regarding asphalt conditions on Ingalles and West Mountain Roads.  Guardrail damage on Windsor Road.  Meadowview Drive has a catch basin failure.  Mallard Cove has a hole in the road due to faulty drainage.  (Repaired)  Wells Road potholes and debris on grass in right of way.
- Will be scheduling a time to meet with the BOS to discuss and tour town infrastructure.
- After checking the Town’s grader, it would cost a couple of thousand dollars.  Blair prefers renting one for a month at an approximate cost of $4k.  This would be short term solution.  (Grader is 32 years old and needs to have a radiator repair.  Robert asked Blair to check into the matter further.
Town Administrator, Mark Webber:
- Reported receiving several emails from the Berkshire Boys group regarding the scheduling of a community outreach meeting. Additionally, another applicant for a Retail Marijuana Store will be holding an informational meeting on May 9, 2018. Mark reminded the BOS that a Letter of Non-Opposition would need to be issued prior to executing a Host Agreement.  The BOS had decided not to issue any letter prior to the outcome of the Zoning bylaw amendment vote at the June town meeting.
- This evening’s Advisory meeting was cancelled due to not being able to attract a quorum.
- Processed FY 19 insurance renewals: Volunteer Fire and Police Accident policy; registration rewal for antique fire truck and; Town’s property/casualty/liability/officers coverage.  The last item, which is the bulk of our coverage, reflects an 11% rate decrease over the current year (MIIA).
- Responded to Senator Hinds office regarding the Board’s position on seeking funding for repairs/improvements to the off of Route 8 “Keystone Bridge.”
- Per the request of the Water Commissioners and at the insistence of the Department of Revenue, that next year’s operating budget closely reflect current year receipts.  Mark reduced the FY 19 Water Department total budget request by $45K.  The anticipated reduction in FY 18 receipts was predicted by the Commissioners because of the delay in the implementation of the new metered billing system.  Mark added a warrant article for the FY 2019 Annual Town meeting warrant to supplement FY 2019 Water Department operating costs by transferring $45K from available certified Water Enterprise Retained Earnings.  Accordingly, the Commissioners FY 2019 total budget request effectively remains at their requested amount of $279,162.
- Requested time on Tuesday, May 1, 2018 to review the Water Department change.
- Requested time for a final review of warrant articles for the June annual town meeting.
- Reported no update on the Highway Union negotiations.  Mark expects a session in early May after reviewing Mark’s comments on their most recent proposal.
Town Administrator, Mark Webber:  continued
- The Complete Streets application received Tier 2 approval. 
- May 1st is the due date for the Cheshire School RFP submissions.
- Will review with Blair a response letter to Mr. and Mrs. Thomas Bessette’s letter regarding poor road conditions on Stewart White Road.
- Mark will speak to Mr. E. Clairmont regarding Right of Way issues.
Robert:
- Read the following letter from Mr. and Mrs. Thomas Bessette. 
“Dear Selectmen:
I am hopeful that you will present our concerns at the next Board Meeting.  A long term solution needs to be addressed instead of temporary fixes, which costs time and money. 
We live on the black top portion of the road where 13 of the 15 houses and mobile homes are located.  Our residence here has been for over 33 years.  The only thing we and the others get for our taxes is the road, as well we all have a septic tank, well and leach field.
The dirt portion of the road is usually graded with dirt and rocks.  Basically due to the fact that it ruts and washes out frequently.  Over the years the drainage ditches have been filled in because of this practice which is not helping the road conditions.  Unfortunately rarely is the black top portion repaired.  We no longer have potholes but craters.
Last year 2017, I emailed Blair Crane about the road conditions.  It had not been touched all summer.  I issued a complaint that someone is the spring of that year dumped dirt on the black top creating a dust bowl.  Then questioned why someone would do that?  Blair did respond stating that he was aware of the road conditions but there was no funding to do it properly. “I emphasize properly”…  He also stated that they would be here shortly to fix the holes.  A few weeks later they filled in the holes by using paving material then tampering in the holes by running over them with the truck.  Needless to say that lasted until the first rain as the road is undermined with water.  All holes and craters were back.
Now comes March of 2018 just before the first Nor’easter of the season.  Road conditions were beyond belief.  The road crew appears with a leaf blower to get the water out of the potholes and craters then dumps truck loads of dirt once again on the black toped road to fill in the holes.  As previously stated, “What a waste of time and money”.  I once again contacted Blair Crane but did not get a response this time.
The dust bowl this is going to create this spring summer is very distressing.  Last year we could not open our windows, keep our house clean or sit on our front deck.  Needless to say how unhealthy it is to breathe this dust and dirt.  Why in God’s name would anyone destroy the road by dumping dirt on it when it does absolutely no good?  Another example of wasted time and money but no funds to do it property.
I think it would be advantageous for the Board of Selectmen to take a road trip down Stewart White Road and assess the road conditions.  Then take one more trip when the road dies and see the dust bowl we are all dealing with.  I truly do not think anyone would want to live under these conditions.
Last but not least is the speed that is traveled on this road.  We do not have speed limits or signs that say thickly settled. Our neighbor even put up a sign for people to SLOW DOWN.  Someone is going to get seriously hurt.  If we could get it monitored especially in the morning when people are going to work and then returning later in the day they would see for themselves that speeds between 50 and 60 miles an hour is a regular event.  Maybe then speed limits could be posted.  Now to add salt to an opened wound, we have tractor trailers using the road as a shortcut, really?
Consideration to our letter would be more than appreciated.  We all need your help in resolving these matters.
Blair’s answer: Blair reported that he has looked into the cost of taking care of the road correctly and that would be approximately $100K.  Water is the enemy.  The road is a tough road to deal with and we have been hit with four (4) Nor’easters.  He felt some of the statements to be contradictive as if the roads are in such bad condition yet there is a speeding issue.
Ed: How long would it take to come up with a solution taking into consideration money as an issue.  Ed asked Blair to put a plan together and includ the financial costs.
Robert: Questioned Blair as to what he would do first. 
Blair: Taking care of the water/drainage.  Cut some trees.  The town could do it by digging and hauling and adding culverts.  Money is the issue and he does not know if it is gravel or ledge.  Testing would have to be done.
7:15 PM
National Grid Hearing-Jenks Road-18 poles:
Robert read the Petition For Joint or Identical Pole Locations submission. Jenks Road-National Grid to install 18 new poles in order to extend overhead utilities for 8 new house lots.  Proposed poles will be north off existing pole #43 Jenks Road approximately 2600 feet total.  Pole spans are approximately 150 feet.  The location begins at a point approximately 4000 feet north of the centerline of the intersection of Windsor Road and continues approximately 2600 feet in a northerly direction.
Representative, Bonnie Brown from National Grid was prepared to answer any questions from the board or the audience.
- Fourteen individuals signed the sign-in sheet.
- Seventeen poles will be installed on the west side with one pole on the existing road.
- Resident, Bob Hitter, opposed the poles as he feels it is not a good thing.  Jenks Road is a rural, dirt historic road.  His home was built in 1758; Dr. Goldfarb just renovated her home. He said that the Fish and Game Commission had not received notification of the development.  The change is going to affect animals and hunting in the area.  Ten years ago Stafford Road had a similar situation and the water table decreased causing problems for gravity fed well. We no longer have a school and there are no jobs in the area. It will cause additional burdens to the town for additional plowing, electrical outages and lines coming down. With 8 houses going to be built people will want Jenks Road to be paved and that will cost the town more money. Now in the winter there is no place to put the snow.  It’s a one (1) lane road. 
Mr. Bob Hitter:
Not that long ago someone did forest cutting and did a poor job and clear cut Mount Amos. Mr. and Mrs. Hitter again stated that they object to the installation of the 18 pole project.
Robert: Reminded the group that the BOS has no authority if the lots sell or don’t sell – that’s up the economy or a realtor. It meets local subdivision laws; has been done on a local level correctly; we can’t stop progress.
Resident, Joseph D. Massaconi:
- Wanted the BOS to understand his sentiments regarding Jenks Road and the State property that abuts it.  He has been a hunter his whole life.  With this size of a development, there will be no place to hunt.  He understands that the taxes received from the homes will help the town, but there will be more plowing needed.
Robert:
- Explained that Carol A. Francesconi is a member of the Cheshire Conservation Commission and the owner will have to go before the Conservation Commission and complete their processes for approval.
Ted Jayko:
- Would like the town to be proactive rather than reactive. The road is deplorable as it is.  It needs major construction before buildings can go up.  He noted that culverts overflow on the road.
Resident, Diane Hitter:
- The area is agricultural and the road is used by small slow farm trucks.  Sometimes cows get out.  Building all of these houses takes the character of the area away.  Agriculture is being snuffed out.
Robert:
- Asked what would happen if we took all the poles away?  Is it ok for you to have a pole and not new families? The parcels will be sold eventually and electricity is needed.
Ed:
- Believes the BOS has to review all information received.
Mr. Bob Hitter:
- There would only be a narrow strip going to State up to Stafford Hill.  No animals would be there.  He does not post his land.
Ed:
- Appears to be a viable plan.  Poles are needed and the plans clearly demonstrate the need.  Although he would not vote for it right now, he believes in growth for Cheshire and it would improve and expand the tax base.
Resident, Diana Thurston:
- Discussed the large amount of traffic when the bridge was being repaired. She is terrified about the building of new homes and her water table.  She has had experiences in the past with her well going dry with new construction.
Carol:
- Motioned to continue the meeting for two (2) weeks until Tuesday, May 15, 2018 at 7:15PM in the Selectmen’s office; 2nd by Ed with a unanimous vote taken.  Robert suggested walking the site.
Town Clerk, Christine Emerson:  No issues or concerns.
Police Chief, Timothy Garner: Submitted weekly report.
- Discussed the continuous tradition of walking to the cemetery on Memorial Day Parade.  The essay contest will not happen this year.
- Carol motioned to post no parking signs on the east side of School Street; 2nd by Ed with a unanimous vote taken.
Cheshire Planning Board, Donna Defino, Chairman
- Reviewed with the BOS what the procedure would be for possibly going forward regarding the licenses for Marijuana Retail and Cultural licenses.
1.  The BOS would have to sign a Letter of Non-Opposition.
2.  A Host Agreement would have to be signed. Mark advised both Boards to wait until the June Annual Town Meeting when the voting of a Marijuana Bylaw will take place.
- Donna presented a letter to the BOS regarding the attitude of a department member at the meeting.
- Donna was disheartened by the accusations against the Cheshire Planning Board as she is very very proud of its accomplishments without serious lapses as in the past.  All members are doing a fine job for the job.
Carol motioned to schedule an Executive Session at 7:45PM on Tuesday, May 1, 2018.  “To discuss the reputation, character, physical condition or mental health, rather than professional competence, of an individual, or discuss the discipline or dismissal of, or complaints or charges against, a public officer, employee, staff member or individual”.  (See attached Rights of Individuals); 2nd by Ed with a unanimous vote taken.
 
Mail and Correspondence:
Resident, Fred Balawender:
- Wanted to advise the BOS about the Notch Road Bride and the need for grading, repairing sharp edges and blacktopping. The situation could start damaging the bridge.  Robert told Fred that Blair plans to take care of it this week.

Carol motioned to adjourn the 6:30PM Open Meeting at 9:00PM; 2nd by Ed with a unanimous vote taken.
                 
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Groundsv

April 17, 2018
6:30PM
In Attendance: Robert S. Ciskowski, Ed St. John IV
Absent: Carol A. Francesconi   
Press:
                  
Ed motioned to have the minutes for April 10, 2018 approved as well as Executive Session Minutes for by Robert with a unanimous vote taken.
Cheshire Highway Superintendent, Blair Crane:
- Weekly Activity Log submitted for4/11/18-4/17/18.
- Maintaining equipment. Cleaned #10 for summer storage.
- Collected trees/chipped wood.
- Filled potholes on Route 116 and Sand Mill Road.
- 4/14/18.  Salt roads.
- Will be patching potholes on Ingalls Road and Shadowland Cove Road
- Will be welding and repairing the railing on Bridge #2 (C-10-003).
Town Administrator, Mark Webber:
- Spoke to a resident on the South Cheshire private drive serving three (3) homes about plowing/sanding.  He was disappointed that Cheshire will no longer be offering those services; but he understood.
- Continued working on FY 2019 budget.  Submitted a MEMO regarding free cash and the levy limit.
- Dedicated an email account for Animal Control Officer, Myron Proper.  (This email address is being protected from spambots. You need JavaScript enabled to view it.).
- Drafted a response letter to Mr. Clairmont regarding his damaged fence.  An attachment by Blair was also attached.
- Assisted Ben Girard in scheduling the Cheshire Community Center for an informational public meeting regarding his plans for opening a Marijuana Dispensary in Cheshire.  The meeting is scheduled for May 9, 2018 from 6:00PM to 8:00PM at the Town of Cheshire Community Center, 119 School Street, Cheshire, MA.
- Responded to an emailed pothole damage complaint with the standard response:  “If we knew about it previously and ignored it, we might be liable.  Otherwise, we’re not”.
- Reported that the Cheshire School RFP legal notice was published on April 11, 2018.
- Received a note from Senator Hinds office regarding Barry Emory’s request for funds to repair the historic “Keystone Bridge” which is located off of Route 8.  The Senator’s office is asking if this is an official request supported by the Board before going further with it.
- Outline completed for the Selectmen’s Annual Report.
- Spoke with another solar developer.  He asked about PILOT agreements.  He said the going rate is $12/k per MW with a 2.5% annual accelerator for 20 year agreements.  That is for the personal property only.  The real estate bill would be based on a value of $16k-$20K per acre times the current tax rate.   This individual would be seeking a permit for a 6.16 MW project on approximately 25 acres.  That would be approximately $72K in year one for the PILOT and $6,500 in real estate taxes, based on the current rate.  He questioned if that could be negotiated. Mark suggested obtaining the Special Permit first.

Town Administrator, Mark Webber:  continued
- Robert requested Mark to research the insurance savings for the past six (6) months. He questioned if the savings might be rolled into the free cash account and where it would be on the 2019 budget.
- Updated letter on Policy of Recycling.
Town Clerk, Christine Emerson: 
- Submitted a list of duties for the Custodian at the Town Hall, Annex, and Community Center.
- The BOS signed the Warrant for the Monday, May 7, 2018 Cheshire Annual Election at the Cheshire Community Center from 9:00AM to 7:00PM.
- A $25.00 fee will be recommended for custodial cleaning after events at the Community Center.
Police Chief, Timothy Garner: Submitted weekly report.
Resident, Peter Traub:
- Reported that the COA received $315.00 less than expected from the $10,500 grant.
Resident, Richard Jennings:
- Questioned if the BOS would be having workshops every other week.   Robert stated that the BOS is enthused about going that route.  Ed felt the calendar has to schedule workshops so it is a general occurrence and not an inconvenience for residents.
Ed:
- Discussed the possibilities of different positive impacts should Cheshire become a Green Community.
Robert:
- Was also impressed with the meeting and he will be discussing it further when Carol is in attendance next week.  He believes the town should go in that direction.  To cut the utility bill at the school by 25% is impressive.
- Thanked Ed for attending the Selectmen’s Managers Dinner.  He also reported that Carol and Robert attended the Shriner’s Appreciation Dinner.
Mail and Correspondence:
- Email received on April 17, 2018 regarding tenant issues.  The BoH had visited the site and determined that the issues reported are personal.  The only noise heard was birds in a nest in the eaves.  No rodents were cited. Mike Biagini and Rick Salvi noted that the landlord was willing to hire an exterminator.  Additional tenants were spoken to and there were no reported problem.
- Eversource.  Annual Emergency Response Plan meeting:  Wednesday, May 2 Mazzeo’s Restaurant at 4:30PM.

Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds
 

April 10, 2018
6:30PM

In Attendance: Robert S. Ciskowski, Carol A. Francesconi, and Ed St. John IV
Absent:       
Press: iBerkshires

Carol motioned to have the minutes for March 27th and April 3, 2018 approved as well as Executive Session Minutes for April 3, 2018; 2nd by Ed with a unanimous vote taken.

Cheshire Highway Superintendent, Blair Crane:
- Weekly Activity Log submitted for 4/4/18-4/10/18.
- The culvert by the Gable property was inspected and the overflow ditch will be serviced once it has dried out. 
- Installed concrete divider in the salt building for sand/salt under cover.
- Will be welding and repairing the railing on Bridge #2 (C-10-003).
- Looked at a Village Sales Grader/1991 Caterpillar 120G.  Discussion needed.
- Will be filling potholes for the month.
- Collected wood and logs/chipped the wood.
- In the process of repairing potholes on Route 116.
- 4/7/18 snow plowed the upper elevations/salted elsewhere.
- Submitted a Massachusetts Interactive Property Map for the BOS to review an issue with fencing.  Blair noted that the fence in question is located on a "Right of Way" and concluded that the fence is on the Town of Cheshire property.  Mark will be advising the owner of the Town's decision.
- Robert asked Blair to prepare a presentation on the Street Scan software in the near future.

Benjamin Girard:
- Presented the BOS with a draft Host Agreement for possibly going forward with a Marijuana Dispensary to be located at the former Country Charm Restaurant building on Route 8 in Cheshire, MA.
- Mr. Girard questioned if the Cheshire Community Center could be used to facilitate an informational meeting.  He will be scheduling a time for the center with the Town Clerk.

Resident, Bruce Richardson, Main Street:
- Presented the BOS photographs of buildings in the area where he lives that are infested with rodents, skunks, and raccoons.  He asked for advice as to what he could do as it is a safety issue.  The BOS advised Mr. Richardson to go directly to the BoH and then to the Building Inspector.  Terri Miller and Patricia Bondini were in support of Mr. Richardson's inquiry.  Ms. Miller said, "The conditions are pretty bad and questioned if the State could help."

Town Administrator, Mark Webber:
- Submitted a formal Requests for Proposal for the reuse and or redevelopment of the former Cheshire Elementary School.  Proposals are due no later than 3:00pm on May 1, 2018.  It will be published in The Berkshire Eagle and on the Town website.

- Met with the Advisory Board.  They proposed a flat 2% increase for all town employees, elected and appointed.  Proposed $60K appropriation for Cheshire School maintenance next year.  To date, $42,500 has been spent and we are approximately 75% in to the fiscal year.
- Received a letter from Mr. Clairmont's attorney requesting a follow up visit from the Fence Viewers.
- Postponed today's Highway Union negotiation session. Mark will reschedule.
- The Complete Streets application was successfully submitted on March 29, 2018.
- Resident of South State Road stopped in today to discuss the plowing and sanding on a driveway connected to the Route 8 rest area. To be discussed with Blair.

The BOS met with James Barry, Green Communities Coordinator for Western Massachusetts and Lauren Gaherty of Berkshire Regional Planning Commission to better understand the state program for a Green Community and the benefits for becoming more energy efficient. 
Most importantly, Mr. Barry stressed that you do not have to agree to wind, solar, and nuclear.  An area can be selected it has to be good for the town.
- Mr. Barry reviewed his handout, "The Green Communities Division Partnering with Massachusetts Cities and Towns.  He reviewed: 
Criteria 1:
 As-Of-Right Sitting:
Criteria 2:
 Expedited Permitting
Criteria 3:
 Energy Baseline
Criteria 4:
 Fuel Efficient Vehicles
Criteria 5:
 Minimize Life Cycle Costs.

- The Town would receive a minimum of up to $125K to implement a plan.  The Town could ask for more money in the future and could receive more if the State approves of the projects.
- The Stretch Code.  Although in the past there was some negative responses to the concept, due to the time passing the Standard Codes have increased to meet the Stretch Code criteria.  Building Inspector, Gerry Garner, voiced no opposition to the Stretch Code and said it was already being used in other communities.
- Mr. Barry stressed the importance of being creative.  He said it is important to prioritize projects and to see what would save more money by being more energy efficient and the Town is entitled to a free energy audit. Cheshire Planning Board Chairman, Donna Defino expressed concerns regarding the allowance of solar or wind by right could cause issues.  Carol voiced similar sentiments as the town recently passed bylaws for solar and wind power.  Mr. Barry said there would be an amendment and it would not interfere with the bylaws in place. Ms. Defino reminded all that the planning board is working on areas to be zoned for manufacturing or research related to green energy presently.
- If the BOS decides to go forward, Mr. Barry would be pleased to come back for a continued discussion.
- Mr. Barry explained the third criteria regarding the ages of town buildings and their energy efficiency.  He felt there could be a reduction of 20% after the buildings were evaluated. Criteria 4 involved the possibility of buying fuel energy efficient vehicles.  The discussion closed at 7:45PM. 


Town Clerk, Christine Emerson:  No issues or concerns.

Police Chief, Timothy Garner:

Mail and Correspondence:

Three One Day Liquor Licenses:
- Issued three one day liquor licenses for $150 to The Cheshire Rod and Gun Club.

Reminder:  April 21, 2018.  Earth Day Town Cleanup.  See website for further information.

Carol:
- Motioned to go into Executive Session: “To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and the chair so declares.”  Also, “To discuss the deployment of or strategy regarding security personnel or devices, e.g. a sting operation.” Seconded by Ed with a unanimous vote taken.
8:05PM. The 6:30PM meeting will not reconvene. Roll Call:  Robert S. Ciskowski, Yes; Carol A. Francesconi, Yes; and Ed. St. John IV, Yes.

               
Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Groundsv

March 27, 2018
6:30PM

In Attendance: Carol A. Francesconi, and Ed St. John IV
Absent: Robert S. Ciskowski (Superintendent Search Committee)  
Press:

Carol motioned to accept the minutes as presented for March 20, 2018; 2nd by Ed with a unanimous vote taken.

Cheshire Highway Superintendent, Blair Crane:
- Weekly Activity Log submitted for 3/21/18-3/27/18.
-Assessed winter damage to infrastructure.  Notable issues; guardrail on Sand Mill Bridge
 #2 Route 116 blacktopping. 
- The asphalt company in Lee will be opening Monday and blacktopping will be addressed.  This is dependent on weather conditions.
- Removing hydraulic pump from boom mower to be tested and possibly repaired.
- The last implement for the loader has been welded together.  Project complete.
- Continue to repair and maintain snow removal equipment.

Cheshire Planning Board, Donna DeFino, Chairman
- Updated the BOS on the progress of the Marijuana Bylaw.  It has been submitted to Town Counsel,  St. John III, for approval. Donna will be writing the narrative for the ballot and it will be done by the end of May.
  
Town Administrator, Mark Webber:
- Highway Union meeting on 3/27/18.  Mark offered a Summary and Responses to the BOS.
- Working with Town Clerk on writing the warrant articles for the election ballot items for the annual town meeting.  Specifically need a narrative for the Three (3) to five (5) Select Board change needed and for Chapter 40 private roads questions. If the Selectboard question passes by a majority vote, it will go on to the Legislature.
- National Grid published their Spring rate, effective May 1st through October 31, 2018.  Their new rate is 10.8cent per kW and the Town's fixed rate through November 2020 is 10.4cents per kW.
- Provided BRPC with the Town's Complete Streets portal log in information.  The application will be submitted by Friday of this week.
- Meeting with the Advisory Board this evening regarding budget information and data for revenue and expenses.
- Received a request from BRPC seeking Town's support in pursuing grant opportunities through a Federal Department of Commerce called Comprehensive Economic Development Strategy (CEDS). Mark suggested further discussion with Tom Matuszko.
- Will be researching for a car counter to use for a short period of time.
- Submitted to Town Clerk the name of a resident interested in being placed on the housing rehabilitation grant list. 


Town Clerk, Christine Emerson:  No issues or concerns.

Police Chief, Timothy Garner:

Mail and Correspondence:
- Letter received from Mr. Matthew S. Hutchinson regarding a proposal to the Town of Cheshire to take ownership of the Hutchinson Water LLC. The proposal was taken under advisement and a copy presented  to the Cheshire Water Department.

Reminder:  April 21, 2018.  Earth Day Town Cleanup.  See website for further information.

Carole motioned to schedule an Executive Session to:  "To conduct strategy sessions in preparation for negotiations with non-union personnel or to conduct collective bargaining sessions or contract negotiations with non-union personnel." 2nd by Ed with a unanimous vote taken.

Carol motioned to go into Executive Session to: “To discuss the deployment of or strategy regarding security personnel or devises, e.g., a sting operation.” 2nd by Ed with a unanimous vote taken. 7:20PM
Roll Call:   Carol A. Francesconi, Yes; and Ed St. John IV, Yes.

Carol:
With all business finalized at 7:20PM, Carol motioned to adjourn; 2nd by Ed with a unanimous vote taken. The Open Meeting will not reopen.

                 
Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Groundsv

March 20, 2018
6:30PM

In Attendance: Robert S. Ciskowski, Carol A. Francesconi, and Ed St. John IV
Absent:       
Press:

Carol motioned to accept the minutes as presented for March 13, 2018; 2nd by Ed with a unanimous vote taken.

Cheshire Highway Superintendent, Blair Crane:
- Weekly Activity Log submitted for March 14, 2018-March 20, 2018.
- 63" of snow was reported as of March 1, 2018. Blair explained how the scheduling of plowing operates during major snow storms and the importance of keeping main thoroughfares open at all times and the constraints of 5 employees; five vehicles; and five areas.  Major routes are cleaned first; then secondary, then dirt and the peripheral areas. The last storm produced 7" of snow an hour which meant every inch and a half, trucks would go back to the main roads.  Blair hoped all residents understood the scheduling and most individuals were patient. There were three storms in a row and one employee was out sick and was is on restricted duty.
Carol: In the past, the Town did hire private contractors.
Ed: There needs to be a contingency plan.
Blair: He felt once he explained how the system worked, people were understanding.
Robert: Voiced the need to develop a formal call-in list.  Robert suggested working on this during the summertime with advertising being an option.
- Will have a continuing discussion on the options for a new/used/rented grader.

7:10PM
Jacob Zeminiski, Presenter.
- Mr. Zeminiski had attended the Cheshire Planning Board Hearing on Monday, March 19, 2018 and he wanted to introduce himself and his group, Berkshire Boys Inc. as a possible candidate for opening a Marijuana Dispensary in the Town of Cheshire. His presentation included a packet regarding his intention of being "In alignment with Cannabis Control Commission's regulations. The Berkshire Boys will apply for Recreational Retail and Cultivation licenses. Mr. Zeminiski questioned the CPB determination of only allowing one retail store and one cultivation license and explained his feelings on the benefit of competition.  He also questioned why the CPB was not interested in the 3% tax charge on cultivation products. It was suggested that Mr. Zeminiski contact the CPB directly.
- Mr. Zeminiski also stated that should he have the opportunity in Cheshire it would mean 25-50 jobs coming to the area.  He felt he has one chance and he wants to be transparent and he wants to do it right.
Carol: Noted that the next discussion would take place at the Annual Town Meeting on June 10, 2018.


Resident of Cheshire:
- Presented a verbal and written complaint against a town employee.  The BOS will be checking into the complaint.

Town Administrator, Mark Webber:
- Mark thanked Chris for the preparations for the Round Table meeting with town officials and Lieutenant Governor Karyn E. Polito.
- Mark will be meeting with the Advisory Board next Tuesday evening.
-  Worked on levy limit and related items based on the draft budget as of today.  Based on today's draft, we are approximately $80K under the levy limit.  This assumes that we apply $170K of free cash to reduce the tax rate. 
- Today's certified free cash-prior to any use, including reducing the tax rate - is $416,220.  Retained earnings for Water Enterprise is $245,177.
- Submitted to the BOS alternate FY 2019 budget which utilizes consistent salary increases and makes adjustments to a number of other line items that are not fixed items.  Suggested the BOS review and discuss at the March 27th meeting.
- Highway Union negotiations scheduled for next Tuesday.
- Received the Street Light inventory from National Grid along with pricing scenarios for changing out to LED from the sodiums.  Joanne DeRose said that most towns are going with the 20 watt LED and using the 30 watt LED's at intersections or special situations only.  Requested Robert and analyze and Carol to check inventory against her list of street lights.
- Will have the RFP for Cheshire School for next week's meeting.
- Will be creating an Article to change the Advisory Board to Finance Committee.

Resident's Eileen Quinn and Karen Daigle reported on the official announcement of the Town of Cheshire becoming an Appalachian Trail Community™. "This designation will allow for National designation, networking and communication. There will be recognition and visibility through signage, press releases and the ATC's website and publications. It will enhance partnerships with public land agencies and volunteers.  The short term benefits will allow teacher eligibility for an ATC place-based education and service learning program. The long term benefits will be an increase in community environmental stewardship. Towns act as good friends and neighbors of the trail."
Note: The trail runs from Georgia to Maine and is 2,100 miles.  Quinn and Daigle attended a recent seminar in New Hampshire and enthusiastically reporting on educational components and field trips being arranged with Hoosac Valley Elementary School students.  It is important to start young and to learn how to maintain the trails and appreciate wildlife.
- Graffiti cleaning of the Cobble will take place on June 15th. Robert thanked Ms. Quinn and Ms. Daigle for their diligence in following through to attain this designation.

Town Clerk, Christine Emerson:  No issues or concerns.

Police Chief, Timothy Garner: Report submitted.

Mail and Correspondence:
- Lieutenant Governor Karyn E. Polito sent a letter of congratulations for completing Community Compact signed on May 17, 2016.
- Northern Berkshire Cultural Council/Maureen Riley Moriarty, Treasurer, reported:
Awards:
Cheshire Community Action Team (Cheshire CAT) Cheshire's 225th Anniversary Celebration $1,500.
Cheshire Community Association (CCA) Art on the Trail.  Eileen Quinn $500.
Cheshire Library Association Community Programs, Christine B. Emerson $1,100.
Cheshire Community Association (CCA) Cheshire Block Parties, Eileen Quinn $1,500. Seniors to the Theater 2018, Peter Traub $750.

Carol:
Motioned to schedule an Executive Session for Tuesday, March 30, 2018 at the end of the Open Meeting for:  “To discuss the deployment of or strategy regarding security personnel or devices, e.g., a sting operation;” 2nd by Ed with a unanimous vote taken.

With all business finalized at 8:30PM, Carol motioned to adjourn; 2nd by Ed with a unanimous vote taken.

                 
Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Groundsv