Selectmen's Weekly Minutes

Listing of the Board of Selectmen's Weekly Meeting Minutes.  Click HERE to view list of posted Agendas

October 23, 2018
6:00PM Open Meeting
In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:     
Press: iBerkshires
 
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s October 16, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken.
 
Highway Superintendent, Blair Crane:
- Submitted a Weekly Activity Log for 10/17/18-10/23/18.
- Road grading and repairs.
- Mowing grounds and roadsides.
- School Winterization.
- School system is running; mostly by manual control.  Old section is winterized, lines blown out and boilers shut down.
- Road striping completed.  Submitted a  4” waterborne yellow striping mileage schedule.  Completed 23.04 miles with the total road length in feet of 121,650 at a cost of .042 off County Bid - $5,109.30.
- Massachusetts Department of Labor Standards inspection on Thursday.
Carol made a motion to accept Blair’s Snow and Ice Removal Policy; 2nd by Robert.  A unanimous vote was taken.
 
Carol motioned to schedule an Executive Session on 10/30/18 at 5:30PM; “To consider the purchase, exchange, lease or value of real estate, if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body.”  Seconded by Robert with a
unanimous vote taken.
 
Berkshire Regional Planning Commission Planner, Will Sukula, presented the Application for the Community Development Housing Rehabilitation Grant for Carol to sign. Mr. Sukula stated that individuals can contact the BCRP for applications to be completed for the grant.
 
Issued two (2) one (1) day liquor licenses to Whitney’s Farm Market LLC - $100.00
 
Signed a Retail Package Goods Store License to Jay Krishna Corp/Green Acres Packaging & Variety at 1613 South State Road, Cheshire MA 01225.  Liquor License Transfer.

Town Administrator, Mark Webber:
- Mark wrote an Emergency Waiver Request for roof repairs at the Cheshire Fire Station.  It was sent to the DCAMM, the State agency charged with issuing waivers (or not) for building construction/repair projects covered under the State's procurement laws.  Approval notification was received on October 18, 2018 and a copy was forwarded to Town Counsel.
- Additional signatures were needed for Chapter 90 reimbursements.
- A Draft Lease Agreement was prepared and once signed it will be sent off to the North Berkshire Collaborative for their signature. ($1,600/month)
- Mark completed research checks on the nine (9) candidates for the Town Administrator's opening.
- Received notice of good member credit from MIIA for $2,697 which will be applied to the Town's next insurance bill.
- An organization has expressed interest in leasing a portion of the Cheshire School and asked if the BOS could meet on Tuesday, October 30, 2018 at 5:30pm in Executive Session per:  GL 30a,  Sec. 21a(6). "To consider the purchase, exchange, lease or value of real estate, if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body.
 
7:30PM Carol motioned to go into Executive Session (Section 8.)
 Roll Call:  Carol A. Francesconi, Yes and Robert S. Ciskowski, Yes.  A unanimous vote was taken.
 
7:56PM The BOS returned from Executive Session. "To consider or interview applicants for employment by a preliminary screening committee, if the chair declares that an open meeting will have a detrimental effect in obtaining qualified applicants.  This shall not apply to any meeting  regarding applicants who have passed a prior preliminary screening."  A scheduled open  meeting for interviewing selected candidates will take place on Thursday, November 1, 2018 at5:30pm; 6:00pm; and 6:30pm at the Cheshire Town Hall. This meeting will be open to the public.
 Roll Call:  Carol A. Francesconi, Yes; and Robert S. Ciskowski, Yes.
 
Carol:
- Questioned Christine Emerson about the moving of election materials to the school.  Christine reported that the teens at “The Armory” attending the Cheshire School were a great help and the BOS requested that a Letter of Appreciation be forwarded to the teens for their efforts and assistance.  Christine also thanked Michael Biagini for his exemplary help.
Resident:
- Resident complained about two (2) foot deep pot holes on Sandmill Hill Road and the potential for automobile damage.  The BOS will report this to Blair.
Cheshire Police Chief, Tim Garner
- Submitted Weekly Report. 
Christine Emerson:  No issues or concerns.
 
Mail and Correspondence:
Announcement:
- The Cheshire Trick or Treat will take place on Wednesday, October 31, 2018 from 5:30pm to 7:00pm.
COA, Peter Traub:
- A discussion took place regarding the use of for profit individuals not being charged for the use of the Cheshire Community Center.  Carol presented Peter with a schedule of Cheshire Community Center fees in use.  Peter will approach the individuals charging fees for their services yet not paying for the usage of the center.  Additionally, he will be responsible for securing waivers for non-liability.
 
Robert:  Attended a meeting he attended:  MSBA Meeting on October 17, 2018 at C. T. Plunkett.  He reported that there were about seven (7) people in attendance.   People from the State including their consultants, Robert, an Adams Selectmen, Adams Interim Administrator, Erika Snyder, Superintendent of Schools, and Principal, Michell Colvin. Robert was in awe with the amount of approximately 27 repairs needed at the school originally called C. T. Plunkett and now Hoosac Elementary School. Robert’s notes are following and ended with the meetings closing remarks,
 “Do the school building shortfalls affect education?  I think they do.  I wish both buildings could have been critiqued like this by an outside agency before the decision was made of which school to close.” 

Notes: 

- Fourth grade may come back to Plunkett from Hoosac Valley-maybe.
- Oil plume from the gas station might be an issue.
- Nine roof leaks in the gym.  Kids run around pails.  Eleven leaks in the auditorium.
- Water in the Art Room.  Water leaking down the elevator shaft and collecting.  Water leaking into the electrical system area.
- Roof was done in 1992, but it leaks.
- Heating pipes burst, water-related alarms.  There have been evacuations that are disruptive.
- The third floor is hot.  The gym and the auditorium are cold.  Heat is not even.
- A lot of toilet troubles.  Multi-floor sink clogs.
- Electrical is awful and outdated.
- All floors ADA accessible.
- No computer lab; no science lab.
- Use whatever space available to create space for interventions and privacy.
- Teachers use stage for classroom.
- Not all Pre-K have bathrooms.
- There are windowless spaces, a lot of windows don't open, windows that open have no screens, no air exchange system in the building.
- Some fire doors don't close properly.
- The main entry floods.
- The entrance camera is not right.  No security cameras generally, two on the first floor.
- Noted was Adams commercial tax rate is not at maximum.
- Music class sitting on dark stage in auditorium.
- Gym has water-stained walls, ceiling, and floors.
- Leaks in the electrical service area
- Exterior steps chipped and cracked.
- The building says, "Plunkett" however the name is, "Hoosac Valley Elementary."
- Library exterior wall has water damage.
 
- Cheshire has always sacrificed for education, but the low tax rate is a double-edge sword; we are feeling infrastructure problems from delayed action on buildings, highways and bridges, and highway equipment.  Cheshire took money from Stabilization Fund.  Cheshire trying to sustain Cheshire Elementary School Building.  Adams' tax rate high or highest.
- State looking for a conference call in a couple of weeks.  One State official thought it looks like the towns are not ready.
- Adams Interim Administrator remarked how Memorial closing affected downtown, and Adams doesn't want another downtown school to close, as would be the case if a new elementary school was built up at the Hoosac Valley site.
- Noted that Adams has closed many elementary community schools over the years.  Cheshire saw the need to consolidate much earlier than Adams did, consolidated to central school in the 1920's.
- Look at all Adams has downtown.  If Memorial closing affected them, imagine how closing Cheshire School has affected Cheshire?  It was our social hub.
- Cheshire School is still a strong issue.  I was told that we are going through a healing time.  I explained that closing our school was just the cherry on top of the sundae; there has been tension between the Towns for quite some time.
- By Robert:  Closing remarks, do the school building shortfalls affect education?  I think they do.  I wish both buildings could have been critiqued like this by an outside agency before the decision was made of which school to close. This was the Authority's last school to look at in this cycle.  About 80% to 90% of the schools don't get into the program.  If the Towns want to proceed and were chosen to proceed, a nine-month incubation period with a study committee would be next.  A consultant would have to be hired, and this preliminary work could be expensive.
- Resident, Fred Jayko questioned, "Who said Adams would pay for the repairs?"  This issue will be discussed further.
 
Carol:
- Reported that the heater part for the Cheshire Community Center is being shipped and she voiced that a new heater may be coming in the near future.
Carol:
- The BOS signed the ABCC 2019 Seasonal Population Increase Estimation Form dated 10/23/18.
With all business finalized, Carol motioned to adjourn; 2nd by Robert with a unanimous vote taken.
8:40PM.
       
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

October 16, 2018
6:00PM Open Meeting
In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:     
Press: iBerkshires
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s October 9, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken.
Highway Superintendent, Blair Crane:
- Submitted a Weekly Activity Log for 10/10-10/16 2018.
- Completed: Tree work. Equipment maintenance. Mowing of grounds and or roadsides.
- Road grading and repairs.
- Two (2) call out on Monday night/Tuesday morning for downed trees.
- Waiting on parts for the Cheshire Community Center heating system.
- Catch basin cleaning completed for the year.
- Road grading un progress on Stewart White Road and Thursday on Jenks Road.
- Line striping should be completed this week - weather dependent.
- Letter submitted from Kenneth Keyes regarding Shadowland Cove Drainage dated June 1999 for permission for a "Maintenance Right of Way" for drainage behind his home.
- Submitted a Snow and Ice Removal Policy for approval.
- Alarms will be checked at the school on November 8m, 2018 at 8am-8:30am.
Robert: 
- Questioned Blair if he had noticed the pond near Bedard Brothers had risen.  Blair had and  reported the problem came from beavers.  The State is aware of the issue and believes the  beavers will be relocated.  Beaver intelligence has dammed other areas that the State is aware  of also.
Carol:
- Met with Superintendent Vosburgh regarding photographs on the Adams-Cheshire Regional  School District's website. There are now equal photos of both Towns on the site.
Resident, Gary Trudeau:
- Questioned the status of road repairs to Outlook Avenue.  Blair reported that the asphalt plant  will be open until the week before Thanksgiving. Paving is weather dependent.
- Inquired about the possible need for possibly hiring an additional person to cover maintenance at the Cheshire Elementary School. The BOS is always evaluating needs and will consider the suggestion.
- As the Cheshire member to the Greylock Group, Mr. Trudeau wondered if the BOS had any questions for him to present to the Group. An audience member noted that some people drive to the summit only to find no parking available.  The suggestion was made to request the Group to consider a sign at the bottom noting the waiting time before driving up.
Town Administrator, Mark Webber:
- Mark reported that he received nine (9) applications for the Town Administrator position.  An Executive Session is planned for Tuesday, October 23, 2018 at 7:30pm. Finalists will be interviewed in open meeting session.
- ABCC liquor licenses have been received and the new year process has begun for renewals.
- Interest in leasing a portion of the school is in negotiations.
- Inquiry received from the Town of Lanesborough seeking dialogue for shared ambulance service.
- Contacted the Attorney General's office regarding construction procurement.  Mark is seeking emergency procurement approval for the Town's fire station repairs.
- Pat Mullins, BRPC representative, will attend the Selectmen's meeting to finalize the Housing Assistance grant paperwork and to review the program.
- The date on the Lease Agreement for the school has been changed and initialed by Carol. Mark will convert and amend the agreement for the collaborative now in the school.
Assessor, Barbara Astorino:
- Recommended to the BOS the appointment of Nancy Delorey for the position of Assessor.  Carol  motioned to appoint Nancy Delorey as the Assessor to fill the term until the elections in May;  2nd by Robert with a unanimous vote taken.
Cheshire Water Department:  Rick Gurney and Francis Waterman:
- Discussed the status of water repairs to Depot Street and the need to coordinate with the Highway Department for efficiency/completion/and planning of the project between the two (2) departments. Biggs Waterman noted that he is in contact with Tighe and Bond and wants to have one (1) Bid for three (3) separate projects for Depot Street, Mill Hill Road, and Richmond Street to start in April.
- Mr. Waterman announced that he would not be running in the May election due to an early retirement.  He is looking for a replacement now so they can become acclimated to the departments procedures.
Cheshire Police Chief, Tim Garner
- Submitted Weekly Report. 
Christine Emerson:
- Fence Viewers signed letter to Mr. Clairmont and Dr. Beisiegel was hand delivered by the Cheshire Police Department.
The Finance Committee:
- After finishing their meeting, the group stopped in to inquire about the status and procedure for selecting a new Cheshire Town Administrator. All questions were addressed.
Mail and Correspondence:
With all business finalized, Carol motioned to adjourn; 2nd by Robert with a unanimous vote taken.
7:40PM.
 
       
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

October 9, 2018
6:00PM Open Meeting
In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:     
Press:
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s October 2, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken.
Highway Superintendent, Blair Crane:
- Submitted a Weekly Activity Log for 10/3-10/9 2018.
- 55% employees on vacation/sick/Holiday or other time off.
- Approximately 1/2 line striping completed.  Rest to proceed next week.
- Mowing grounds and or roadsides.
- Road grading and repairs - Outlook Avenue pothole patching.
- Inquired about the status of the Water Department and the Depot Street Bid.
Town Administrator, Mark Webber:
- Spoke with BRPC representative, Will Sekula regarding the Housing Rehabilitation Grant.  Final  documents from the State are forthcoming.  In the meantime, potential applicants are being  contacted.
- Met with Becky and the Berkshire County Insurance Group on this date.  The group is in the final  stages of dissolution after being formed 18 years ago. Several months ago, 16 or so member  towns and districts migrated over to the larger established County Insurance Group.  By the end  of January, each of those 16 (former) members will receive one time disbursements of the  Group asset fund, based on enrollment as of June 30, 2018.  It should be a sizeable amount,  which will go towards Free Cash.
- Hoosac Lake District has had their Free Cash certified in the amount of $5,050.
- Lynn is working on submitting the Town's Free Cash calculations for certification.
- Six (6) applicants have submitted applications for the position of Town Administrator. Mark requested the scheduling of an Executive Session (GL CH. 30A, Section 21a.8) for October 23, 2018 at 7:30PM for a preliminary review.
- The Fall County Selectmen's meeting is on October 18, 2018 at Skyline Country Club.
Carol:
- Reported that the trough in front of Town Hall has been repaired.  Robert noted that it is a historical structure and one that continues to add beauty to town. Carol continued with updates on the status of different town structures and the needs forwork to be completed.  The BOS is in contact with Douglas J. Wooliver & Sons and the emergency fire house repairs will be started on October 22, 2018. To shingle the fire house, the cost will be $46,990. Four (4) overhead doors need replacing; $3K-$5K each.  All are different sizes and a new furnace will be $10K-$15K.
- Town Hall needs to be re-pointed as well as the repairs to the soffit of which Wooliver is aware.
- The BOS is aware of what is needed; $200K-$300K.  However, the money is not always there.
- The Cheshire Elementary School is a priority and the BOS is very aware and keeps track weekly if not on a daily basis as to changes.
- Although some suggest a new fire house; estimates come in at $300K to $500K.  This project will not be happening this year.
Robert: "The BOS knows what needs to be done.  We don't get into long term solutions."
Carol: "We already have $100K invested into the school."
In conclusion, the Cheshire Board of Selectmen voiced affirmative statements regarding their knowledge, priorities, and financial abilities to resolve all issues challenging the town.
Robert:
- Questioned Mark on insurance for the renting of a grader.  According to MIIA, the owner should have a certificate of insurance. Mark will be following up on this and report back to the BOS.
- Robert is concerned about opening the Town up for issues by running the machine.
- Robert said, "Although the photographs on the Adams-Cheshire School District's website and are indicative of the Adams area, he would like the BOS to contact Superintendent Vosburgh to include Cheshire photographs.
The Cheshire Implementation Committee Members: Barbara Chaput, Misty Sarkis, Peter Traub, Blair Crane, and Christine Emerson were present.  Ms. Chaput presented a Summary of their efforts.
"Outreach included:  A public opinion survey (341 responded)
       One Public Forum (50+ people attended)
       Four Listening Sessions (65+ attended)
       Stakeholder interviews (27 persons)
The CIC suggested actions to the following top priority items could be grouped into these categories: Business Housing (Mark suggested using Residential)
   
The BOS and the CIC reviewed all departments and where they would fit into the Master Plan including the Appalachian Trail Committee, DCR, Cheshire Lake Association and the Cheshire Recreation Committee for Infrastructure.
- Carol noted that the BOS was not included in the list and reminded all that the BOS is the  overseer.  Carol thanked the members for their past efforts and for their diligence in going  forward.
Cheshire Police Chief, Tim Garner
- Submitted Weekly Report. 
Christine Emerson:
- No issues or concerns.
- Issued three (3) one (1) day liquor licenses to Whitney's Farm Stand for  10/6/7/8.  $150.
Resident, Peter Traub:
- Peter was glad the Master Plan presented an overview this evening.  They are working together to have all Boards work together.
Mail and Correspondence: 
7:15PM
- Carol motioned to go into Executive Session to: "To discuss the reputation, character, physical condition of mental health, rather than professional competence, of an individual, or discuss the discipline or dismissal of, or complaints or charges against, a public officer, employee, staff member or individual."; 2nd by Robert with a unanimous vote taken. The 6:30PM meeting with reopen.
The Cheshire BOS returned to the 6:30PM open meeting at 7:30PM
Roll Call:  Carol A. Francesconi, Yes; and Robert S. Ciskowski, Yes.
7:30PM  National Grid Electric Pole Hearing.
Present:  Karen Drain, Mr. and Mrs. Kittler, Lynn Kolodziejczyk, and son.
Carol read the notice for National Grid for a pole placement by property owner, Brian Johnson of 286 Outlook Avenue.  Blair requested the pole to be placed back four (4) feet more from the road.  Although the National Grid representative had already staked out the pole she was willing to move the stake to accommodate Blair's request.  Carol motioned to give permission to install the pole according to Blair's request; seconded by Robert with a unanimous vote taken.
Plan: 26825984 and dated September 21, 2018.
        
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

October 2, 2018
6:00PM Open Meeting
In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:     
Press: iBerkshires, Berkshire Eagle
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s September 25, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken.
Highway Superintendent, Blair Crane:
- Submitted a Weekly Activity Log for 9/26/18-10/2/18.
- Highway Garage has a leak in the roof.  Will investigate further and report back to the BOS.
- Culvert repairs complete.  Sidewalk on School Street poured.
- H. A. George to look at senior center furnace Thursday.
- Reclamation of West Mountain Road to begin on Thursday.  Paving of West Mountain Road and Wells Road is scheduled for Friday.
- Roughly ½ line striping completed.  Rest to proceed after paving.
- Fire extinguishers inspected for school, highway garage and transfer station.
- Catch basin cleanouts to begin later this week.
- Cemetery duty tomorrow.  Project will be completed on Thursday.
- Road grading and repairs on Outlook Avenue/pothole patching.
- Salt pricing is down roughly $3.00/ton from last year.  Last year the County Bid was $59 per ton; State Bid $71 per ton.  This year – County Bid $69 (+10); State Bid $56/ton (-$15 per ton.)
- Repair equipment for snow preparations.
Carol:
- Made a motion to meet in Executive Session on Tuesday, October 9, 2018 at 7:15PM to:
To discuss the reputation, character, physical condition or mental health, rather than professional competence, of an individual, or discuss the discipline or dismissal of, or complaints or charges against, a public officer, employee, staff member or individual.” Seconded by Robert with a unanimous vote taken.
- Met with Pat Klammer to assess the best solutions for providing the most economical and easiest method for solving the heating in the old section of the school.  Mr. Klammer and Adams Plumbing will be reviewing the concerns and will report back to the BOS. In the final analysis, the best solution may be to drain the water pipes in the old system.

Town Administrator, Mark Webber: Absent
Fence Viewer, Mark Warner:
- Submitted a letter written to Edwin Clairmont and Bertram Beisiegal dated September 20, 2018 regarding a site visit to inspect a fence by adjoining neighbors.
Robert:
- Reported to Blair a request from a member of the Cemetery Committee the ability to view the process for a burial.  Blair offered the schedule for a burial this week.
Carol:
- Reported that the windows in the Assessor’s Office and the basement door will be repaired on Tuesday, October 16, 2018 by Berkshire Plate Glass.
Cheshire Police Chief, Tim Garner:
- Submitted Weekly Report. 
Christine Emerson:
- Reported receiving approval of the Marijuana Bylaw.  She was reaching out to the AG regarding the 3% tax rate.  The approval will be posted for thirty days.
Issued two (2) one (1) day liquor licenses to Whitney's Farm Stand for 9/29/18 and 9/30/18.  $100.
 
Mail and Correspondence:
- Representative John Barrett will speak at the Cheshire Senior Club on October 24, 2018 at 1PM.
The BOS will write a letter to Ed St. John IV advising him of a change in his position on the Regional Agreement Amendment Committee from Selectmen representative to an at-large member.  Additionally, the Selectmen will remove the current at-large member who has attended only one meeting.
With no additional business to come before the Board, Carol made a motion to adjourn.  Robert seconds the motion.  A unanimous vote was taken at 7:30PM.

        
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

September 25, 2018

6:00PM Open Meeting

In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:      
Press: iBerkshires, Berkshire Eagle

Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s September 18, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken.

Highway Superintendent, Blair Crane:
* Submitted a Weekly Activity Log for 9/19/18-9/25/18.
* Repaired two fire hydrants at high school.
* Continued ditch cleaning/road grading and repairs.  (Currant Road-backfill curb).
* Tree down on Dean Street today.  Cut enough to open for emergency access.
* Complete Streets discussion today with MASSDOT.  Will be submitting a second submission with a different project.
* Wells Road guardrail adjustment completed @ Swistaks.
* Some line striping completed.  Rest to complete after paving.
* Roller is in and strobe light and safety reflectors had been installed.
* Furnace at the Community Center failed.  Called and waiting for a response.
* Culvert repairs almost complete.  Sidewalk on School Street is left to complete.

Town Administrator, Mark Webber:
* Received a petition from National Grid for a single utility pole on Outlook Avenue.  Notifications will be mailed to abutters. Carol scheduled the Pole Hearing for:  Tuesday, October 9, 2018 at 7:30PM.
* Met with Blair Crane and Kathy Stevens of MA DOT, State Aid Chief, to resolve outstanding procurement/reimbursement issues on upcoming paving project and the Sand Mill Bridge project.    
* Exchanged paperwork with BRPC for the amended Complete Streets Application for Wells Road sidewalk project.  The submission deadline is Monday, October 1, 2018.  Although the application is ready for submission, Mark and Blair asked if it could be amended to include a pedestrian bridge.  BRPC responded that it was too late, but if successful, an addendum could be added.  The application requested $237,000 in funding.
* Received a lease payment for Cheshire School from the District for $10, 000.
* Received a Chapter 71 (school transportation) refund check from McCann for $2,809.
* Notice of Decision from the Cheshire Planning Board was received for the Karen Scholz commercial solar array.  The project was approved pending the Cheshire Conservation Commissions Order of Conditions.
* Two (2) applications have been received for the employment opportunity, Town Administrator for the Town of Cheshire.
* Mark and Peter LeFebvre are tracking down the manufacturer of the Community Center's dishwasher in an effort to secure parts.
* Received an Operational Certificate from Bay State Elevator.

Carol:
* Updated progress on the repairs of the trough in front of the Cheshire Town Hall.  Repairs are taking place and it was noted that no "Time Capsule" was found.

Two (2) one (1) day liquor license was issued for Whitney's Farm Stand.  $100.00.

Cheshire Police Chief, Tim Garner:
* Submitted Weekly Report.    

Christine Emerson:
- No issues or concerns.
    
Mail and Correspondence:

Robert:  Questioned if all fire extinguishers were checked yearly.  Carol reported that they are and there are tags with the inspection dates affixed.

With no additional business to come before the Board, Carol made a motion to go into Executive Session and to not return to the 6:30PM meeting.  Robert seconds the motion.  A a unanimous vote was taken at 7:15PM.
Roll Call:  Carol A. Francesconi, Yes; and Robert S. Ciskowski, Yes.

         
Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

September 18, 2018
6:30PM

In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:      
Press: iBerkshires, The Berkshire Eagle

Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM

Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s September 11, 2018 meeting minutes as corrected. Robert seconds the motion

Malik Duval:  Inquired about paperwork for a retail/cultivation permit for marijuana on 37 Nobody's Road. A copy of a Host Agreement will be mailed.  

Highway Superintendent, Blair Crane:
* Ditch cleaning/road grading and repairs.
* Cemetery duty.
* Culvert repairs almost complete.
* Met with Klammer Plumbing at the school.  Working on a plan to drain lines in old section and     repair any faults in the new section.
* Out Wednesday and Thursday for OSHA Compliance trainingat the NE Public Works Expo in     Boxboro.
Update:  Total road length in feet is 120, 200; miles 22.77; total lineal footage of four (4) inches: Cost @ .042 off county bid is:  $10, 096.80.
* Weekly report submitted for 9/12/18-9/18/18.

Resident, Gary Trudeau:
- Questioned what plans were forthcoming regarding the North end of Outlook Avenue and the repairs of the road.  It needs more than a simple fix according to Blair Crane.  The concern is noted.

Residents David and Joanne Parsons:
* Questioned why the town no longer plows their driveway that is used by three (3) homes. Carol noted that it is a private driveway.  There is no street address and the residents are responsible for plowing, sanding, and maintenance.

Resident, Patricia Huberdeau:
* Questioned the dates and times for the Whitney Farm Solar Array project Hearing.  The Cheshire Conservation site visit will take place on Monday, September 24, 2018 at 4:30 while the Cheshire Planning Board Monthly Meeting for the Whitney Solar project Special Permit will be on September 24, 2018 at 7PM at the Cheshire Community Center.

Town Administrator,  Mark Webber:
* Discussed project option for the Complete Street application.  The Berkshire Regional Planning Commission will submit another application for Cheshire at no additional cost.  An early October  submission deadline is approaching.  The project: Wells Road and Dublin Road; curbs.
* Placed a Town Administrator Help Wanted advertisement in the on-line version of the Massachusetts Municipal Association's Beacon; that will run for 30 days.  Another ad was placed in the Shopper's Guide for the next two weeks beginning this week.  Mark recommended advertising iBerkshires to cover North County.  The cost will be $200 and will run online for 30 days. The Cheshire website will also be used.
* Submitted updates on a Workmen's Compensation cases.
* Checking on liability and lack of plates on rental equipment.

An Executive Session was requested by Carol for Tuesday, September 25, 2018 at 7:15PM; 2nd by Robert with a unanimous vote taken. Carol read, "To discuss the reputation, character, physical condition or mental health, rather than professional competence, of an individual, or discuss the discipline or dismissal of, or complaints or charges against, a public offer, employee, staff member or individual." Also noted was, "If an executive session is held, the individual has the right to be present for deliberations and to speak, and to have counsel or a representative of choice present for the purpose of giving advice but not for active participation."

7:15:PM
Carol read the Annual Tax Classification Public Hearing Notice as published in The Berkshire Eagle on September 13, 2018. Assessor’s Barbara Astorino, Laurie Charon, and Everett Martin recommended to the BOS that the single tax rate be $12.29. The rate is a six (6) percent drop.  Please with the news, Carol motioned to continue with a single tax rate; 2nd by Robert.  A unanimous vote was taken. Ms. Astorino noted that there was a combination of reasons; additions, new house sales, and renovations. New growth has the town with $319,403.51 in excess levy capacity.  The increase in town valuation of $10,409.622.  $2,330.299 is new growth. The BOS and Mark thanked the Assessor's for their stellar workmanship. Carol voiced, "I think this is fantastic." Barbara noted that if there were a split tax rate it could come out to be a residential rate of $11.40 per $1,000 and a commercial rate of $18.43.

Carol:
* Discussed an estimate costs for windows and glass door section replacement.  
* Met with Jody Drury of The Armory in North Adams regarding the leasing of four (4) classrooms at the Cheshire Elementary School.  Carol motioned to allow the rental as they have liability insurance; 2nd by Robert with a unanimous vote taken. Carol will speak with the Superintendent regarding the need to have the classrooms cleaned out.  Fee will be $1,600 per month for two (2) months. (October and November)
* Met with the Post Master regarding mailboxes.  The mailboxes in question will be put on Sandmill Road before Sandmill Hill.

Robert:  
* Voiced concern about the steam heat return system at the school.  He wondered if a hot water system would be better suited.

Cheshire Police Chief, Tim Garner:
* Chief Garner presented Alison Warner, Steve Charon, and Joseph Charon as retirees from the Cheshire Police Department.  Their years of service added to over 103 years.  Paul Mahoney will also be retiring as Cheshire Harbor Master.  His replacement will be Blair Crane.

Carol: On behalf of the Cheshire Board of Selectmen and the residents of Cheshire, she thanked the Officer’s for their dedication and noted appreciation of how challenging the position is.  Each was awarded a plaque and sincere thanks from the audience.

Carol motioned to appoint Nicholas Sorrell as a part-time police officer with a 90 day probation period 2nd by Robert.  A unanimous vote was taken.

Resident Fred Jayko:
* Questioned why two (2) fire hydrants at the Adams-Cheshire High School are broke and unusable.  Carol reported that the Adams Forest Wardens will be repairing them.    

Christine Emerson: No issues or concerns.

Police Department:  Chief Tim Garner:
* Report submitted.    

Mail and Correspondence:

8:25PM    With no additional business to come before the Board, Carol made a motion to adjourn the meeting.  Robert seconds the motion.  A unanimous vote was taken.

         
Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

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Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk