Selectmen's Weekly Minutes

Listing of the Board of Selectmen's Weekly Meeting Minutes.  Click HERE to view list of posted Agendas

July 21, 2015
6:30pm

In Attendance: Carol A. Francesconi, Paul F. Astorino, and Robert S. Ciskowski 
Press: The Courier, The Berkshire Eagle, and iBerkshires

Paul F. Astorino read the Board of Selectmen meeting minutes for Tuesday, July 14, 2015.  Carol made a motion to accept the minutes as read; 2nd by Paul with a unanimous vote taken.

Highway Department, Peter LeFebvre:
- As a reminder, he reported that Wells Road would not be blacktopped this year.
- Paperwork will be signed this evening and hand delivered tomorrow to the DOT for engineering costs (Chapter 90) for the Sand Mill Hill Road Bridge project grant.
- Will check on tree branch on Dean Street.
- Replaced twenty (20) foot section of pipe on Sand Mill Road.  Blacktopping will be forthcoming.
- Carol will speak with town counsel regarding two driveways on a residential property.

Town Administrator, Mark Webber:
- Spoke to Mark Malloy, BRPC, who will generate street maps for Cheshire.  Peter will then mark up where all storm drains exist, both the ones that are proximate to State drainage structures in order to satisfy the State’s demand by the end of August.  Mark Malloy will then crate digitized copies of the maps.  Work will be completed under the technical assistance grant to the Town.
- Legal Notice completed for the Kittay property disposition.  Bid due date is August 18, 2015 at 7:00pm.
- Neonet fixed emails accounts on several computers and other items for Lynne’s computer.
- Working with Bay State Elevator to satisfy inspection concerns for the Cheshire Town Hall elevator.  A date has not been scheduled for Bay State to complete the repair work.
- Submitted letter to Mr. Malloy, Notch Road, for signage.
- Submitted Colonial Power electric aggregation paperwork.  The Board needs to take a vote to formally accept the aggregation plan and then the minutes can be certified by the Town Clerk.  The formal file will be submitted to the DOER and the DPU.
- Reported that Dave Hinkell has put the FY 16 Budget on the district’s homepage.
- Draft submitted regarding MEMO to all Town officials regarding new reimbursement requests rules.
- Submitted spreadsheet of Berkshire community comparisons.  Mark noted that the final Sherry Sheet is $10K higher than the estimated used for the annual town meeting.
- Submitted information regarding the Governor’s final budget proposal to give a one-time payment to all cities and towns to offset snow and ice deficits incurred this past winter.  If signed by the Legislature, Cheshire would receive $25,243, which would be applied to next year’s free cash.
- Investigated abandoned vehicle forms but learned that any vehicle over ten (10) years in MA does not require any paperwork to be junked.  (Kittay Subaru)
- Sent a note to Dave Hinkell requesting a detailed invoice from the District in order to pay out the $20K approved for Cheshire Elementary School computers.
- Scheduled J&J Lock to repair the Town Hall back door.
- Will be meeting with Shaun Gariepy on July 28, 2015 to discuss employment agreement.


Carol:  Motioned to accept the Town of Cheshire Community Choice Power Supply Program Aggregation Plan prepared by the Colonial Power Group, Inc.; 2nd by Paul with a unanimous vote taken. The Town Clerk will
attest to the vote using BOS minutes and the paperwork will be submitted.

7:00PM  Hearing for Liquor License Transfer for Green Acres Package and Variety with no one in attendance.  One abutter, Kathy Grandbois, was in attendance.  Carol motioned to continue the meeting until Tuesday, August 4, 2015 at 7:00pm at the Cheshire Town Hall.  The attorney for the purchase arrived at 7:44 thinking the meeting started at 7:30pm.  A note will be sent to Ms. Grandbois regarding the change of date.  Should no one attend the August 4th Hearing, the license will be denied.

One day liquor licenses for Witney’s Farm Market for July 24, 2015 and August 23, 2015. Collected: $100.00.

Paul and Robert will be unable to attend Tuesday, July 28, 2015 open meeting.

Police Chief Garner:   Weekly report submitted.

Town Clerk, Christine Emerson:   No issues or concerns.

Cheshire Water Department: Francis Waterman
- Discussed the 35 page sanitary report from the DEP.  The report is in regard to actions needed to take place by September 30th.  Waterman noted that the DEP is holding Cheshire to a report from 1997 and he feels he can respond to many of the concerns and changes that have taken place since that report.  He most likely will be requesting an extension.  Discussion took place regarding the hiring of a Superintendent.  Waterman noted that the hiring would alleviate this issue and show the DEP that the town is making the changes they proposed.  Paul and Carol suggested that a Job Description be created, one that warranted a full time individual.

Robert:  Commended the Cheshire Block Party committee on offering a fun community activity that was well attended by at least 200 people.

Mail and Correspondence:

With all business finalized, Carol made a motion to close the meeting; 2nd by Paul with a unanimous vote taken.  Time 8:05 PM.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen Secretary

________________________________________________________________________________
Carol A. Francesconi, Chairman
Paul F. Astorino, Clerk
Robert S. Ciskowski, Superintendent of Buildings and Grounds

 

July 14, 2015
6:30pm


In Attendance: Carol A. Francesconi, Paul F. Astorino, and Robert S. Ciskowski   
Press:The Courier, The Berkshire Eagle, and iBerkshires

Paul F. Astorino read the Board of Selectmen meeting minutes for Tuesday, July 7, 2015.  Carol made a motion to accept the minutes as read; 2nd by Robert with a unanimous vote taken.

Highway Department, Peter LeFebvre:
- Carol reported that Peter checked the ditch by the Gable residence and it passed his inspection.
- Carol reported a maple tree branch concern on Dean Street at the Lois Wangle property.
- Updated the BOS on the status of new tee shirts for the department.  He reported that it will take between four and six weeks to have new shirts come in.  In the interest of the budget the new tee shirt project will happen next spring.  It was also noted that Peter had given each employee short sleeve shirts to wear and the number of shirts should be sufficient.
- Concern with drain pipe in the middle of Church Street needing repairs.
- Spoke to James Tworig of Depot Street regarding two driveways at his residence.  Resolution needed.
- Reported that safety cones are being taken from the Sand Mill Hill Bridge project.

Town Administrator, Mark Webber:
- Updated the BOS on the Bay State Elevation inspection on July 20, 2015.
- Christine will schedule Alarms of Berkshire County to inspect alarm systems.
- Neonet will be coming to repair/inspect computers on Tuesday, July 21, 2015.
- Received material from Foresight Engineers regarding the Sand Mill Bridge project.
Three (3) options.

(a) Do nothing.  This doesn’t seem viable as failed bridges are the responsibility of the owner; in  this case, the Town of Cheshire.

(b) DOT approved repairs that will re-open the bridge and keep it open for an unknown period.   With this option, DOT will open the bridge but it would be again subject to annual inspections.
They could fail it again in the future.  Project cost on this is $100K and another $35K for design,  permitting and construction supervisions.  Funds would need to be diverted from Chapter 90  road funding (if available).  This would take away from planned paving projects this year.

(c)Full repair.  Not recommended.  Engineer said that this option is more open ended on cost  because it would trigger greater environmental compliance, testing, permitting, etc.

Paul made a motion to approve Option 2.  However, Paul rescinded his motion when Peter suggested contacting the State to see if the Town can apply for funding to at least assist with
engineering costs.    Paul withdrew his motion until Peter returns to the BOS with possible funding assistance from the State.

Town Administrator, Mark Webber:
- No bump in the Cherry Sheet. 
- ACRSD final State aid numbers -  bottom line is largely unchanged as well.  Chapter 71 – Transportation went up but was more than offset with School Choice sending tuition charge increase.  The Charter School charge of $886.000.
- Discuss bidding process for the Kittay property.
- Asked Peter to review MIIA fleet schedule for accuracy.
- DOT requested Town to provide a GIS map of all Town drainage systems that are proximate or tie directly into State Highway systems no later than August 31.  Paperwork was sent to Tom Matuszko of BRPC to see if the project would fall under their recently funded grant program to assist us and other towns.  He will assist under their technical assistance funding at no cost to us.  Peter will meet with Mark Malloy from BRPC to help put the systems on a map.
- Meeting with MEMA to close out the current year equipment grant which police used to purchase new, compliant, radios at a cost of $4K.
- George Sweet submitted a quote to install a new service at Cheshire Elementary to facilitate Cruise Night.
- George Sweet suggested the disconnection of electric service of Old Inn across from Fire Station.
- Reported that Kirt Mayland is interested in developing a proposal for the use of garage space on his property.
- Will write a letter to Malloy residence on Notch Road.
- Will create a 31 town tax rate spreadsheet to see comparisons.
- As suggested by the Auditor a letter will be written to all departments advising the need for logs of mileage and documentation of expenses.  Should detailed receipts not be given, reimbursement will not be possible.
- Pipe line information submitted to Robert.

Carol:
- Signed CCC permit for Mastrionni for a shed and a roof and above ground pool at 261-265 Savoy Road.

Discussed the safety measures for using the Cheshire Town Hall for the Block Party.  Robert will be responsible.

Police Chief Garner:   Weekly report submitted.

Town Clerk, Christine Emerson:  
- Warrant for Override signed by BOS.
- Received Disclosure Letter from the Cheshire Assistant Building Inspector.
- Submitted inserts for the 2015 Street Lists.
- Notified the BOS that she received correspondence from the Attorney General.  Case Number: 7717.  The BOS should hear back by September 30, 2015 regarding the submissions from the Annual Town Meeting and the Cheshire Planning Board.

Water Department, Francis Waterman:
- Has not submitted a letter from the State showing that a Superintendent position is needed.
- Will meet on July 21st at 7pm to discuss the position of Superintendent.

Adams-Cheshire Regional Schools Superintendent:  Kristan Gordon
- Discussed the best approach for conducting Budget Informational meetings for townspeople of Cheshire.
- The BOS will present a fact sheet on the breakdown of the budget and consequences if the Override vote does not pass.  Ms. Gordon will be available for questions and answers.
- All venues for advertising the meetings are in place at the Town’s website, Cheshire Fire Department sign,
and letters mailed to all residents. At the meetings, Robert will discuss the impact on the town’s tax rate.

Pipeline Gas Hearing on July 28th.  Eileen Quinn may be attending.

Carol:
- Requested Carole H. to write a letter to Kraus and Hummel stating that the BOS is unable to go forward with their request to reconvene an Eviction until the past accounts are updated and resolved.

Mail and Correspondence:

With all business finalized, Carol made a motion to close the meeting; 2nd by Paul with a unanimous vote taken.  Time 8:00 PM.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen Secretary

________________________________________________________________________________
Carol A. Francesconi, Chairman
Paul F. Astorino, Clerk
Robert S. Ciskowski, Superintendent of Buildings and Grounds

 

June 30, 2015
6:00 PM

In Attendance: Carol Francesconi (CF), Chair; Paul Astorino (PA); Robert Ciskowski (RC).

Press: Iberkshires, Berkshire Courier.

Board conducts its business session of reviewing and acting on weekly warrants.

6:30 PM: CF opens the regular meeting.

PA reads the minutes from the 6/23/15 meeting; motion is made and seconded to approve as presented. Vote taken, 3-0 in favor.

6:40 PM:
Adams Cheshire Regional School District (ACRSD) School Committee members and Business Manager David Hinkel address the Board regarding the scheduling of a second same $90,000 override vote will be sought. District wishes to schedule one or more informational meetings prior to the second override vote. RC notes that it is important for Cheshire Town Officials to be included in that forum as we're all in it together. Advisory Board Chair Bill Craig notes that if the second override vote fails then the Town is in trouble and wonders where $90,000 could be found.

CF motions to schedule August 5, 2015 from 9:00 AM to 7:00 PM for the District override vote. RC seconds the motion. Vote taken, 3-0 in favor. Board signs paperwork to that effect as provided by the Town Clerk.

A resident inquires about the status of the Sand Mill bridge repair. Town Administrator responds that there is no status update from the project engineer.
Conservation Commission signs off on two building permit applications.
CF informs the Board that Saldo Auto has installed the screening fence at their junkyard and that miscellaneous items have been removed from in front of the fence. No further action is required now that the conditions of the Saldo Class III auto license have been satisfied.

Highway Supt Peter LeFebvre gives his weekly report.
Crew took down 5-6 trees from behind the Kittay property. Peter notes that the Board will be meeting with the Highway Dept employees at their July 7, 2015 meeting in executive session to discuss their FY 2016 contract.

Town Administrator Mark Webber gives his weekly report as follows:

- Spoke to Town Accountant today and accounts are very tight at year end and she is heavily discouraging any carry forwards. We may need every penny to balance this year's books.
- Spoke with an auto dealer about how to get an 'abandonment certificate' so that a junkyard could accept the Kittay junk. He said that Fire Chief's have them. Sent a note to the Chief requesting same. Couldn't find anything on the RMV website. He responded that he didn't think he had any. Called a junk yard friend and he has them, so I'll pick one up tomorrow. Selectmen would then sign it.
- Katherine Skiba from DEP called with good news. DEP awarded a $50,000 grant to BRPC for a Hoosic River Study. I'd like to think that our letter of support was what put them over the top. See press release that will be coming out shortly.
- Called Berkshire County Sheriff's Office re: request for window cleaning here at town hall. Was told that the Community Service Program Chief was out on vacation but that I should write a letter to Sheriff Bowler with our request. Did so. See letter.
- Called Town Auditor Tom Scanlon and spoke about levy limit scenarios when we go to set our tax rate later this fall. Although it is doubtful that we could realize the full $90,000 that we will be over if the next override vote fails and subsequent District wide vote passes, we should realize perhaps $40,000 based on actual Cherry Sheet final numbers and actual local receipts as opposed to the 2 estimates we used when going to our Annual Town Meeting. If that's the case, then we would have to go to Town Meeting again and reduce FY 16 budgets in order to make up the gap.
- Contacted DOR/DLS Cheshire representative Matt Andre this past week to discuss school funding, override, etc.  He said the town needs to take its next vote by Sept 15th. He sent along some reading material as well re: Prop 2 ½ rules and process along with MGL Ch 71, Section 16b.
- Worked up an Invitation for Bids (IFB) for the Kittay property. This would be the recommended method for disposing of the property to the highest and most qualified bidder. We have the option of putting in a minimum bid or not. Need to get the realtor's best estimate of value if we choose to put in a minimum. The Board would have discretion on deciding the winning bidder based on a ranking system that is spelled out in the IFB. Accordingly, you wouldn't have to accept the highest bid if the proposer didn't meet one or more of your qualifications, ie: how the property would be utilized; financial ability; track record; background check, etc. The only other option would be to hire an auctioneer to sell it or have town counsel hold the auction. The Town Treasurer is also legally able to conduct an auction but that's a lot to ask since she's never done it before. Per MGL 30b, these are the allowed methods. We can't just give it to a realtor to sell.
- Provided RC with recent Tennessee Gas Pipeline information.
- CF sings the FY 2016 agreement between the Town and BRTA for the COA van and its operation. Same agreement as in past years.
- Provided the Board with a few of the neighboring towns current pay rate for highway employees.
- Notes that MA Dept of Transportation pothole fund money is being processed and is on the way in the amount $30,292.

- Board of Health member Mike Biagini wishes to wait until their full Board is available before discussing a Notch Road situation with the Selectmen.

- CF asks Town Administrator to generate a letter to one of the Cheshire Police Officers seeking a commitment, or not, to be available for shifts as needed.
- RC notes that it is important to recognize that the Town of Adams has made significant sacrifices in their operations to help get the FY 2016 ACRSD budget approved. With a tax rate already in excess of $19, their burden shouldn't be forgotten.
- PA states that in his 13 years on the Board, the Town has always been frugal with its budgeting and that there isn't much room to cut Cheshire FY '16 budgets. They are already lean.
- CF expresses the need to provide a strong education for the District's students.
- RC notes that Cheshire has long been a desirable community to live in with affordable housing, low taxes, frugal spending and a good school district.
- Town Clerk Christine Emerson notes that there is a Senior Center conflict for the day of the scheduled override vote and that the weekly Senior Luncheon might need to be canceled or rescheduled.
- Bill Craig emphasizes that the Town and its interests need to be represented at any upcoming District information meetings on the override vote.
- Board reviews mail and correspondence, including a Berkshire Gas permit application for service at 20-22 Mill Hill Road.

7:40 PM: There being no additional business to come before the Board

CF motions to adjourn the meeting. PA seconds the motion. Vote taken, 3-0 in favor.


Meeting minutes approved by:

_________________________________________________________________________
Carol Francesconi
Paul Astorino
Robert Ciskowski

June 23, 2015
6:30PM

In Attendance: Carol A. Francesconi, Paul F. Astorino, and Robert S. Ciskowski
Absent:  
Press: The Courier

Paul F. Astorino read the Board of Selectmen meeting minutes for Tuesday, June 16, 2015.  Carol made a motion to accept the minutes as read; 2nd by Robert with a unanimous vote taken.

The BOS members were discussing procedures for handling the Kittay property when Barbara Hassan walked by and introduced herself and said she would be interested in guiding the BOS regarding the real estate evaluation on the Kittay property on Depot Street.  Ms. Hassan will report back to the BOS with an estimate.

Mr. Rose of Sand Mill Hill Road inquired about the progress of the bridge and the status of going forward regarding the repairs. Mark reported that he is in contact with Steve Mack of Foresight Engineering and he will be recommending a relatively basic fix that will involve only the three (3) bad abutment sections.  The project cost is forthcoming.

Carol:  Reported receiving a call from Ms. Rose of Rt. 116 noting a washed out driveway.  Peter reported having knowledge of the situation and said the water was coming from across the road and it will be worked on in the first couple of weeks in July.

Highway Department, Peter LeFebvre:
- Patching.
- Attending a meeting on Thursday, June 18, 2015.
- When received from the DOT, Peter will review the cost estimate for repairing the Sand Mill Hill Bridge.

Town Administrator, Mark Webber: 
- Met with Police Officer Garipey regarding “contracts” and “Employment Agreements”.  Mark will schedule a time for the BOS and Officer Garipey to meet.
- Lake is being weed treated on this date.
- Submitted to the BOS a “Planning Board Resource Book”.
-Spoke with Colonial Power.  Working on a power contract for this fall and depending on how fast our process works through DPU and DOER, we may or may not be able to take advantage of it.  As of now, it looks like 9 cents/kW with 100% renewable power source for two (2) years.  Colonial will be sending the paperwork to start on the State filing/approval process.
- Spoke with Kirt Mayland, Cheshire Solar project.  He is working on agreements and needed Town Counsel contact so that he can review the submission.
- In contact with Dave Hinkel re:  school budget process and going forward.
- Submitted pipeline information to Robert.
- Carol requested Mark to research and report back to the BOS a detailed outline of BOS expenses.
- Will call the Sheriff’s Department regarding the washing of Cheshire Town Hall windows.


Robert:
- Met with Myron Proper regarding the condition of the trim and windows at Cheshire Town Hall.
Mr. Proper submitted a statement for the work.  Paul motioned to approve the statement; 2nd by Carol with a unanimous vote taken. ($3,500)

Jeff Zocchi:
- Approached the BOS regarding the sale status of the Kittay property on Depot Street.  Mr Zocchi was updated and he said will keep in touch with the BOS regarding his interest in purchasing the real estate.

Water Department, Francis Waterman:
- Requested information to be posted on the Cheshire website.  Carol reported that any information should go to the BOS secretary, Carole H., and she will take care of it.
- Discussed the Job Description for the Water Department Supervisor.

Carol motioned to submit a Funding Request for $4,950 to the Cheshire Advisory Board to be paid to the Berkshire Regional Planning Board for unexpected circumstances and the Pipeline Working Group; 2nd by Paul with a unanimous vote taken.

COA
- COA minutes submitted.
- Strawberry Festival on Saturday, June 27, 2015.

Resident, Jan Cuniholm:
- Inquired about the status of electricity rates with different companies.  Concerned about crumbling sidewalks and when they might be repaired.  Peter is aware of the concern.

Police Chief Garner:   Weekly report submitted.

Town Clerk, Christine Emerson:   No issues or concerns.

Mail and Correspondence:
- Bridge Reports:  Wells Road; South Brook:  rated 7/6’s.  Windsor Dry Brook: rated 7’s.  East Main Water South Brook:  rated 7’s.  Harbor Road Hoosac River: rated 8’s.
- Kraus and Hummel, Attorney for Pine Valley Mobile Home Park.  He requested reconvening for a tenant regarding Eviction proceedings.  Carole H. will call to discuss lack of communication with other park tenants before proceeding with this issue.  Letter dated June 18, 2015.

With all business finalized, Carol made a motion to close the meeting; 2nd by Paul with a unanimous vote taken.  Time:  7:51 PM.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen Secretary

________________________________________________________________________________
Carol A. Francesconi, Chairman
Paul F. Astorino, Clerk
Robert S. Ciskowski, Superintendent of Buildings and Grounds

 

June 16, 2015
6:30pm

In Attendance:Carol A. Francesconi, Paul F. Astorino, and Robert S. Ciskowski
Absent:  
Press:The Berkshire Eagle and The Courier

Paul F. Astorino read the Board of Selectmen meeting minutes for Tuesday, June 9, 2015.  Carol made a motion to accept the minutes as read; 2nd by Robert with a unanimous vote taken.

Advisory Board, William Craig:
- Discussed the override vote and the process to go forward.
- Carol noted that a Special Town Meeting may be scheduled for July, 7, 2015.

Resident’s, David and Colleen McKearney, of 775 Lanesboro Road requested a speeding sign to be posted for the safety of children on Lanesboro Road.

Carol:  Left a message at Segalla’s Real Estate regarding an evaluation of the Kittay property.  Awaiting a response.
- Reported to Mr. Dean Creighton her communication with Mark Stinson of the DEP stating that his property is considered: “Riverfront.”
- All town buildings have operating keys.

School Committee Member, Darlene Rodowicz, Kristen Gordon, School Superintendent:
- Discussed options for the next step in addressing the failure of the override vote.
- One possibility would be for the district to revise the budget or resubmit the existing one.  In that case, the Town of Cheshire would have to hold a special town meeting and another override vote.
- If the budget does not pass, it could result in a reduction of $490,000 or the elimination of 12 teachers and 16 paraprofessionals.
- Darlene Rodowicz stated that the district has a maximum of 45 days to resubmit its budget and then Cheshire would have 45 days to hold a special town meeting and an override vote.  Should that override vote fail then there would be a district wide vote n the budget and the possibility of Adams voters forcing the budget through and requiring Cheshire to cut other services.
Darlene Rodowicz suggested the option of offering more space for out-of-district student. She noted that most people would not want to be involved with a 2 ½ override.
- Another possibility would be to charge for transportation for those students living within a mile and a half of their schools.
- Ms. Gordon stated that, “We have seven administrators in the entire district.”  She also stated that, “The district is required to employ a curriculum coordinator by the Department of Elementary and Secondary Education.”  “There will be 5 or 6 individuals retiring but difficult decisions will have to be made.”
- Carol:  Noted that the override vote was a 18 percent f town voters and she was surprised that more parents
did not vote.
- Darlene Rodowicz:  Although disheartening, the committee with look at all options.

School Committee Member:  Ed St. John IV
- Questioned how much the override would affect the tax rate?

Darlene Rodowicz: The committee will be in contact with the BOS as the process continues.

Highway Department Employees:
- Jason Hollerich voiced issues and concerns over a recent iberkshire article about the Cheshire Highway Department and the lack of initiative to become licensed for mowing.  Mr. Hollerich showed emailed and reported he had been in contact with Peter LeFebvre regarding the testing and was told several times that there were no testing sites or classes available.  Mr. Hollerich stated that he was insulted to read the article as it did not portray his intentions.
Robert:  Offered to make copies of the required book (50 pages) and to tutor the group in preparation of taking the test(s). He noted that hand signals were important.  He will check on requirements for the team.
One employee stated that he had driven the excavator under Peter’s license.  This practice is no longer permissible.
Peter:  Will go on line to research sites and classes and follow up on scheduling arrangements.  He also stated that all of the employees know the site.

Robert:
- Followed up on scheduling a site meeting at Town Hall with Myron Proper for 6/17/15 to go over the painting needs of the trim.
- All keys working for town buildings.
- Discussed the costs of DOT physicals.  Carol noted there was a contract with 610 but would check into the costs.  Robert noted that one agency charges $80 while another $130.

Paul:  Will remind Mark to write a letter to the highway department employees for a meeting on July 7, 2015
at 7pm to review the 2015-2016 Contract.

Carol:  Title 5V will be done at the Kittay property.
Paul:  Questioned Peter regarding blacktop on Depot Street.  Peter will be applying on line by August 2, 2015 for a Mass Work Grant or Chapter 90 for the financial cost of an engineer.

Highway Department, Peter LeFebvre:
- Drainage on Depot Street needs addressing for at least 1000 feet of water lines.

Town Administrator, Mark Webber:  Absent

Police Chief Garner:   Weekly report submitted. 
- Kittay vehicle.  Town will need to apply for an Abandonment Title at the DMV.

Town Clerk, Christine Emerson:   No issues or concerns.

Water Department, Francis Waterman:
- Would like to move forward regarding the hiring of a Superintendent.
- Carol: 
1.  Requested a Job Description. (Copy received 6/16/15.)  The BOS will review.
2.  Would like a copy of the letter from the DEP requiring the hiring of a Water Superintendent.

Barry Emery:
- Informed the BOS that he will have be presenting at the Cheshire Community Center on June 29th at 6:30pm (Glass and Sand) and on July 13 at Bass Water Grill at noon (Historic Homes of Cheshire.)

Issued three (3) one day liquor licenses to The Cheshire Rod and Gun Club.  ($150.00 paid.)

Mail and Correspondence:

NOTE:  At this time no Special Town Meeting has been scheduled.

With all business finalized, Carol made a motion to close the meeting; 2nd by Robert with a unanimous vote taken.

Time:  7:56 PM.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen Secretary

__________________________________________________________________________________
Carol A. Francesconi, Chairman
Paul F. Astorino, Clerk
Robert S. Ciskowski, Superintendent of Buildings and Grounds

 

June 9, 2015
6:30PM


In Attendance: Carol A. Francesconi, Paul F. Astorino, and Robert S. Ciskowski
Absent:  
Press: iBerkshires and The Berkshire Eagle

Paul F. Astorino read the Board of Selectmen meeting minutes for Tuesday, June 2, 2015.  Carol made a motion to accept the minutes read; 2nd by Robert with a unanimous vote taken.

Highway Department, Peter LeFebvre:
- Peter reported that the beavers are gone on Richmond Street.
- Pot holes are being repaired as well as grading.  Mowing will be starting.
- Chipper is operating.

Water Department, Francis Waterman:
- Inquired if the town had a truck available for the water department to use.  Answer:  “No.”

Town Administrator, Mark Webber:
- Spoke with Kirt Mayland to recap the ATM meeting votes.  He will be drafting the PILOT agreement.  He stated that the MA Wildlife and Fisheries has agreed to purchase 30+ acres of the property to add to their adjacent holdings. He questioned if the Town or other party was interested in taking over the garage on the property.
- Spoke to Lynn regarding the closing out of the fiscal year.
- Faxed materials to the attorney involved in the Green Acres liquor license transfer.
- Submitted a request from the Department of Safety for ticket books for the Hearing Officer, Mark Webber, for noise ordinance infractions; fire code infractions and building code violations.
- Discussed disposition method for Kittay property.  Options include:  continuing with the Chapter 30b process, auction; listing with a realtor.  He suggested first going with the 30b, Invitation for Bids, which is the least expensive.
- Robert inquired about the status of the septic system and Title 5.  Carol asked Rick Salvi to research the inquiry and report back to the BOS asap.  Carol also would like a real estate professional to evaluate the Kittay property before processing with any option. Rick Salvi noted that auction through banks usually are sold
“As is.”  Mark will check with town counsel.
- Mark submitted an updated Cheshire Highway Department for 2015-2016. 
Discussion ensued and Paul requested to hold the contract until a statement is included in the last paragraph to read, “To obtain and renew the following licenses: 2B minimum and 4G minimum.”
- Carol requested Mark to write a letter to the Cheshire Highway Department employees regarding an
Executive Session meeting on Tuesday, July 7, 2015 at 7pm at the Cheshire Town Hall.  This request comes under #3 in Executive Session reasons.
- Discussed and answered questions about the override vote process.

Police Chief Garner:   Weekly report submitted. 
- Mark asked about the car abandonment law and the car on the Kittay property.

Town Clerk, Christine Emerson:   No issues or concerns.

Robert:
- Inquired if the Dollar General project will come under the new by law.  Mark will check with town counsel.

Carol:  According to Building Inspector, Gerry Garner, “They have not officially applied.”  “Therefore they should come under the new by law.”
- Inquired about further research for “Work Off” program for those individuals who may lose their employment positions in the system.
- Regarding the hiring of a full time Water Department Superintendent, Robert wondered if that person could fill in with the highway department as needed.  “It could possibly be one employee for both departments.  In the winter the person could plow for the highway.”

Carol:
- Would like to see the letter from the DEP requiring a full time employee.
- Would like a copy of a Job Description.
- Robert noted that there were too many variables.
- Discussed money possibilities for securing $25K for a Master Plan.  Resident, Peter Traub inquired if back tax money could pay for the project.

Mail and Correspondence:

With all business finalized, Carol made a motion to close the meeting; 2nd by Paul with a unanimous vote taken.

Time:  7:51 PM.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen Secretary


__________________________________________________________________________________
Carol A. Francesconi, Chairman
Paul F. Astorino, Clerk
Robert S. Ciskowski, Superintendent of Buildings and Grounds