Selectmen's Weekly Minutes

Listing of the Board of Selectmen's Weekly Meeting Minutes.  Click HERE to view list of posted Agendas

May 22, 2018
6:30PM
In Attendance: Robert S. Ciskowski, Carol A. Francesconi, and Ed St. John IV
Absent:       
Press: The Berkshire Eagle
                  
Carol motioned to have the minutes for May 15, 2018 approved; 2nd by Ed with a unanimous vote taken.
 
Town Highway Superintendent, Blair Crane:
- Submitted Weekly Activity Log for 5/16/18-5/22/18.
- Potholes filled on Outlook Avenue, Fred Mason Road and Outlook Avenue.
- Road grading to continue on Stafford, Sand Mill Hill, Windsor and Richmond Hill.
- Mowed at the elementary school.
- Road Report completed.
- Two burials completed.
 
Town Administrator, Mark Webber:
- A negotiating session was held with two (2) highway employees and Nadine Kennedy, the Union representative.  Copies were presented to the BOS and Highway Superintendent, Blair Crane.  Mark requested an Executive Session for Tuesday, May 29, 2018. The next meeting with Nadine will take place on June 12, 2018 at 9am.
- Cheshire Lake weed treatment is scheduled for: Wednesday, May 23, 2018.
- A resident approached Becky and ask if the Town would be interested in accepting a donation of approximately one (1) acre of land along Windsor Road.  This donation would require a town meeting article and a two-thirds approval.
- Becky recommended that we have a town meeting article to establish and begin funding the Town’s OPEB liability. A nominal appropriation is @2,000 to get started.
- Two walk-ins requesting information about the procedure for securing a permit/license for marijuana retail or cultivation.
- IT person has addressed the Town email accounts and has made the changes necessary to increase capacity ad get rid of overage charges in the future.
- Spoke with Travis and Blair following a conversation with the Water Commissioners last week about apparent water loss at the Cheshire School.  Travis and Jason will be conducting a comprehensive survey of fixtures and water use at the school tomorrow.
- Spoke with Gary Trudeau who was seeking to resolve an apparent issue with two (2) people being appointed on the Greylock Advisory Board.  Mark will follow up with Becky Barnes tomorrow.
- A form was completed for Mark to represent the Town of Cheshire on the BRTA Advisory Board.
Carol motioned to hold an Executive Session on Tuesday, May 29, 2018 after the Open Meeting closes;
2nd by Ed with a unanimous vote taken.  “To conduct strategy sessions in preparation for negotiations with non-union personnel or to conduct collective bargaining sessions or contract negotiations with non-union personnel.” 
Carol:
Visited the Lakeview site of homeowner, Tara Harrington.  The cost for reclamation would be prohibitive and Carol stated there wasn’t much the town could do.  To place a swale in the back would cost a few thousand dollars but the problem would continue.  The pipe above the water level is clean and a delta has been created.  It is shallow and in twenty years it won’t be a harbor.  It has to be cleaned every year.
Resident, Peter Traub:
- Voiced that several landowners are willing to put some money into the project.
Carol: The Town could place a swale and clean the pipe.  However, Blair said it is a tight spot and where do you go with sediment?
Ed: Ed will stop by and take a look at it this week.
Carol:
- Reported that the Cheshire Historical Commission would like to obtain a cost estimate to repair the horse trough.  They asked Greg Farmer for a cost estimate to repair the Stafford Hill Monument.  Unfortunately, he reported back that it is beyond his scope of expertise. The CHC will get back to the BOS when additional information is secured.
Carol:
- Happily reported that arrangements have been made to have a fly-over during the Memorial Day Parade.  All arrangements have been secured.
Robert:
- Expressed confidence in the Advisory Board budget proceedings this evening.
 
Cheshire Board of Health, Rick Salvi and Mike Biagini:
- Notified the BOS that they need coverage at the transfer station on Saturday, May 26, 2018.  Robert offered to be in charge starting at 8am.
Business Owner, Michael Deep:
- Discussed an emergency situation at Kitchen Brook Dam.  Carol will discuss the issue with the other members of the Cheshire Conservation Commission on Friday, May 25, 2018 at which time an Emergency Order may be issued.
 
Police Chief, Tim Garner:  Submitted weekly report.
 
Town Clerk, Christine Emerson:  No issues or concerns.
 
Mail and Correspondence:
- Card received from Thomas and Barbara Bessette regarding the addressing of road conditions on Stewart White Road.
With all business finalized, Carol motioned to adjourn at 8:20PM; 2nd by Ed with a unanimous vote taken.

Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds
 

May 15, 2018
6:30PM
In Attendance: Robert S. Ciskowski, Carol A. Francesconi, and Ed St. John IV
Absent:       
Press: iBerkshires
 
Carol motioned to have the minutes for May 8, 2018 approved; 2nd by Ed with a unanimous vote taken.
Resident Tara Harrington of 102 Shadowland Cove voiced concern over drainage ruining her beachfront property and suggested the BOS make a sight visit in an effort to seek a remedy.
Resident, Ralph Cerretta, notified the BOS that appliances and construction types of materials are illegally being dumped on the Buskika property on Route 8.  The BOS will investigate.
 
Town Highway Superintendent, Blair Crane:
- Submitted Weekly Activity Log for 5/9/18-5/15/18.
- Work was completed for burials.
- Continuing to fill potholes on West Mountain Road and Outlook Avenue.
- Road grading continues on Stafford, Sand Mill Hill, Windsor and Richmond Hill.
- Continuing to mow.  Elementary school field is getting lots of use.
- Finalizing Chapter 90 paperwork.
- Applying for MASSWORKS/STRAP grant to reconstruct Rt. 116.
- Maintaining equipment.
- Asked to demolish a small shed on school grounds by the batting cases.  Carol will check with the different leagues before giving permission.
 
Resident, Gary Trudeau:
- Thanked the BOS for appointing him to the Greylock Advisory Council.
 
6:40PM
Carol motioned to go into Executive Session: "To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and the chair so declares"2nd by Ed with a unanimous vote taken.
Roll Call:
Carol A. Francesconi, Yes; Robert S. Ciskowski, Yes; and Ed St. John IV, Yes.
At 7:10PM Carol reopened the Open Meeting.
Roll Call:
Carol A. Francesconi, Yes; Robert S. Ciskowski, Yes; and Ed St. John IV, Yes.
 
7:20PM
The meeting was held on the second floor to accommodate an audience for the NationGrid Continuation Hearing from April 24, 2018.
National Grid representative, Bonnie Brown, explained the reason for having the poles 150' span.  This is the maximum span allowed due to the wires heavy weight. Resident, Diane Hitter, questioned if the poles could be located on the same side of the houses.  It was noted that poles 44, 45, 46, and 47 by the Hitter property are actually on town right of way property.  Ms. Hitter questioned why are the poles in front of her front yard. In response, the rep said the span is stronger with the plan and it is structurally sounder.  "It was the most economical way." It is the best way to engineer it with the least amount of trimming. "It is the safest way-the best way-the most economical way.” Ms. Hitter questioned if more consideration could be put into less poles and less intrusive placements.
Carol:
- There were no wetlands.  Once the Cheshire Conservation Commission received paperwork on the lots then determinations can be made.  Perhaps if the lots have wetlands issues some of lots will not be needing poles.
A letter was read by Elizabeth Kulas.  The letter was written by Major Edward J. Kulas, USAF Retired. "Further development in the Jenks Road area should not be allowed.  Since the development on Stafford Hill our water table has been depleted to the point where we and others have to ship water into our homes during the summer months.  Additional development will further deplete the already low water table that we all rely on for fresh clean drinking water for our homes and families".  The letter continues to address concerns about the condition of Jenks Road and the impact more cars will make. (Letter on file.)
Robert:
- Suggested hiring a hydraulic engineer.
Carol:
- Reported that the project in question was viewed.  The BOS has no authority to refuse electricity to a development before it perks etc. 
Robert:
- Voiced that there is nothing to deter the owner from putting in houses. The plan was presented to the Cheshire Planning Board with a licensed surveyor who is registered.  All parcels have the required frontage.  A Form A was submitted.  The Cheshire Planning Board signed it. There is no road or cul du sac.
Resident, Dr. Goldfarb:
- Noted that the road repair costs to Cheshire will be prohibitive.
Carol:
- "That is not in our vision".
Blair:
- Houses will cause more traffic.  The road will continue to be maintained and no money is available to make it a super highway.  "It is what it is".
Owner, Nate Girard:
- Reported that he will be developing eight high end homes and not eleven. The property has been in land court for two and a half years.  A lot of the lots have been perked and have been deemed buildable.  The plans may change as he has been approached by individuals that want larger lots to build really beautiful homes.  He wants to work with all to have a harmonious environment.  When asked about underground electricity he said it would cost an unreasonable amount and would rip up the road.
Resident, Dr. Goldfarb:
- "What if only two homes goes in, why are all these poles needed. When will the poles go in?"  Mr. Girard did not know.
Nate Girard:
- He has spoken to engineers regarding the 150' span and what is safest.  He prefers no home be close to the front.  "The homes will be beautiful homes with views.”
Ed questioned if plowing would be an issue for Blair if it is not wide enough. Blair responded, "The plowing would be all the way through.  He can push it off to the side and he will be viewing the road once stake are put in".
Robert:
- "Could the electricity from both ends?"
Mr. Girard:
1.  Wanted to give to the State 100 acres to preserve.
2.  The logging road on Jenks/Wells Road will not be developed. Mr. Girard said he would be willing to grade if that would assist the town.
"No prices for the land are available" was the response given by Mr. Girard when asked by Ms. Hitter.
Robert motioned to accept the Order For Joint or Identical Pole Locations presentation for Jenks Road-National Grid to install 18 new poles in order to extend overhead utilities for 8 new house lots.  Proposed poles will be north off existing pole #43 Jenks Road approximately 2600 feet total at 150' pole spans.  The location begins at a point approximately 4000 feet north of the centerline of the intersection of Windsor Road and continues approximately 2600 feet in a northerly direction; 2nd by Ed with a unanimous vote taken.
Police Chief, Tim Garner:  Submitted weekly report.
Town Clerk, Christine Emerson:  No issues or concerns.
Town Administrator, Mark Webber:
- Advisory Board meeting rescheduled for May 22, 2018 at 6:00PM.
- ATM warrant should be signed on May 29th. 
- Spoke with Highway Union negotiator Nadine Kennedy today.  MEMO submitted.
- Solicited and received a draft PILOT agreement for proposed and potential future private solar arrays in Town with defined terms, conditions and annual payments.  It will be approximately $7,500 per Mw with a 2.5% accelerator for a 20 year period.  The proposed site is 4.8 Mw.  The PILOT agreement takes the place of annual personal property billing which has to be revisited and re-calculated each year and can be subject to abatement requests each year.
- Discussion took place regarding the purchasing of a new highway pickup truck and the need for a plow truck.  The pickup costs could come from free cash ($40K).  Both items could cost approximately $270,000 using best practices for borrowing.  A debt exclusion vote would be needed for the $230K.
Ed:
- Requested the addition of $1,500 from free cash to fund a pilot program with Adams Council on Aging to evaluate if the Town of Cheshire would utilize their vehicle for trips out of county for medical appointments. 
- iBerkshires Staff, Jack Guerino, questioned the BOS if they would be appealing the court's decision to allow the installation of a solar array on East Harbor Road.  Carol stated that, "No action by the Cheshire Board of Selectmen will be taken and the BOS would continue negotiations with the Planning Board." The judge had asked the Planning Board to review the issues and return by September with answers.
Mail and Correspondence:
- Letter received for the usage of the kitchen facilities at the Cheshire Senior Center.  A determination to not allow the facility was voted on unanimously.
Carol motioned to appoint, for a one (1) year term:  Peter LeFebvre and Julie Ciskowski to the Cemetery Commission.  Robert abstained for voting for Julie Ciskowski.  Ed seconded the motion and a unanimous vote was taken.  The appointments will be for the unexpired terms until election time next year.  Carol voiced that the Cemetery Budget remain as is.
With all business finalized, Carol motioned to adjourn at 8:50PM; 2nd by Ed with a unanimous vote taken.
              
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Groundsv

May 1, 2018
6:30PM
In Attendance: Robert S. Ciskowski, Carol A. Francesconi, and Ed St. John IV
Absent:       
Press: iBerkshires and The Berkshire Eagle
Carol motioned to have the minutes for April 24, 2018 approved; 2nd by Ed with a unanimous vote taken.
(Meadowview Lane was changed to Meadowview Drive.)
Fence Viewer, Mark Warner:
- Reported to the BOS that Dr. Beisiegel needs to be released from an on-going fence issue with a neighbor.  Mark will be contacting Town Counsel on this case, Attorney Jeff Grandchamp.
Cheshire Highway Superintendent, Blair Crane:
- Weekly Activity Log submitted 4/25/18-5/1/18.
- 55% of time was due to filling potholes.  40% of time was for maintenance on equipment.
- Grave digging on Wednesday and Friday.
- Blair will attend the Pole Continuation Hearing (Jenks Road) on May 15th.
- Spoke with Eric Whitney regarding front store drainage issues.  A permit will be needed.  Blair approved Eric taking down some trees.
- Researching the cost of a new mower.
- Grader arrived. 
Marshall Maxwell requested information on submitting a ZBA Application. 
Town Administrator, Mark Webber:
- Carol will be throwing the first ball for the Tee Ball League.
- Received an email on Friday, April 27, 2018 from Ben Girard/Royal Property Group rescinding their plans to have an informational meeting on May 9th at the Cheshire Community Center.  They are now pursuing a separate location outside of the town borders that will be more cost-effective for their plans to have a Marijuana Retail Store in Cheshire on Route 8.
- Mark thanked Blair for his assistance on the Complete Streets application.  The application has been accepted by the State and is now at Tier 3 status.  This is the last step prior to funding approval.
- Would like to officially respond to repeated requests from Berkshire Boys to be placed on a upcoming Selectmen’s meeting agenda.  Carol answered by saying she had emailed the group and explained that no action would be taken until after the annual town meeting and the passage of the marijuana bylaw.
- Prepared an updated budget along with past several year’s budget history, free cash use, special articles under consideration and level limit position to the Advisory Board.  A joint meeting will be held on Tuesday, May 15th.
- Recommended meeting with the Water Commissioners for an official position on the Hutchinson Water Company.
- Received a classification study from ISO on the Town’s fire hydrants.  Suggested referring the report to  Fire Chief Tom Francesconi for his review and analysis.
- Submitted a letter to be sent to Mr. and Mrs. Thomas Bessette regarding road condition of Steward White Road.
- Updated budget submitted and discussed each line item of the preliminary budget.
Resident, Fred Jayko:
- Reported a tree fallen on the Swistak property (Wells Road).  Additionally, it appears that construction materials are being dumped on the property.
Town Clerk, Christine Emerson:  No issues or concerns.
Police Chief, Tim Garner:
Mail and Correspondence:
- Division of Fisheries & Wildlife.  RE:  West Mountain Road/Farnams Goodlife Corporation.  Received a Forrest Cutting Plan Approval.
- ACRSD Physics teacher requested use of Cheshire Lake on June 14th from 9am to 11AM for a Recycle Regatta.  Mark will follow up on the event and insurance coverage by the school.
8:00PM
Carol motioned to go into Executive Session; 2nd by Ed with a unanimous vote taken.
“To discuss the reputation, character, physical condition or mental health, rather than professional competence, of an individual, or discuss the discipline or dismissal of, or complaints or charges against, a public officer, employee, staff member or individual.  (See Rights of Individuals on reverse.)
Roll Call:  Robert S. Ciskowski, Yes; Carol A. Francesconi, Yes; and Ed St. John III, Yes.
Carol motioned to adjourn the 6:30PM Open Meeting at 8:50PM; 2nd by Ed with a unanimous vote taken.
                 
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Groundsv

April 24, 2018
6:30PM
In Attendance: Robert S. Ciskowski, Carol A. Francesconi, and Ed St. John IV
Absent:       
Press:
Carol motioned to have the minutes for April 17, 2018 approved; 2nd by Ed with a unanimous vote taken.
Cheshire Highway Superintendent, Blair Crane:
- Weekly Activity Log submitted 4/18/18-4/24/18.
- Majority of time this week was spent filling potholes.  (Ingalles/Hutchinson Development).
- Received complaints regarding asphalt conditions on Ingalles and West Mountain Roads.  Guardrail damage on Windsor Road.  Meadowview Drive has a catch basin failure.  Mallard Cove has a hole in the road due to faulty drainage.  (Repaired)  Wells Road potholes and debris on grass in right of way.
- Will be scheduling a time to meet with the BOS to discuss and tour town infrastructure.
- After checking the Town’s grader, it would cost a couple of thousand dollars.  Blair prefers renting one for a month at an approximate cost of $4k.  This would be short term solution.  (Grader is 32 years old and needs to have a radiator repair.  Robert asked Blair to check into the matter further.
Town Administrator, Mark Webber:
- Reported receiving several emails from the Berkshire Boys group regarding the scheduling of a community outreach meeting. Additionally, another applicant for a Retail Marijuana Store will be holding an informational meeting on May 9, 2018. Mark reminded the BOS that a Letter of Non-Opposition would need to be issued prior to executing a Host Agreement.  The BOS had decided not to issue any letter prior to the outcome of the Zoning bylaw amendment vote at the June town meeting.
- This evening’s Advisory meeting was cancelled due to not being able to attract a quorum.
- Processed FY 19 insurance renewals: Volunteer Fire and Police Accident policy; registration rewal for antique fire truck and; Town’s property/casualty/liability/officers coverage.  The last item, which is the bulk of our coverage, reflects an 11% rate decrease over the current year (MIIA).
- Responded to Senator Hinds office regarding the Board’s position on seeking funding for repairs/improvements to the off of Route 8 “Keystone Bridge.”
- Per the request of the Water Commissioners and at the insistence of the Department of Revenue, that next year’s operating budget closely reflect current year receipts.  Mark reduced the FY 19 Water Department total budget request by $45K.  The anticipated reduction in FY 18 receipts was predicted by the Commissioners because of the delay in the implementation of the new metered billing system.  Mark added a warrant article for the FY 2019 Annual Town meeting warrant to supplement FY 2019 Water Department operating costs by transferring $45K from available certified Water Enterprise Retained Earnings.  Accordingly, the Commissioners FY 2019 total budget request effectively remains at their requested amount of $279,162.
- Requested time on Tuesday, May 1, 2018 to review the Water Department change.
- Requested time for a final review of warrant articles for the June annual town meeting.
- Reported no update on the Highway Union negotiations.  Mark expects a session in early May after reviewing Mark’s comments on their most recent proposal.
Town Administrator, Mark Webber:  continued
- The Complete Streets application received Tier 2 approval. 
- May 1st is the due date for the Cheshire School RFP submissions.
- Will review with Blair a response letter to Mr. and Mrs. Thomas Bessette’s letter regarding poor road conditions on Stewart White Road.
- Mark will speak to Mr. E. Clairmont regarding Right of Way issues.
Robert:
- Read the following letter from Mr. and Mrs. Thomas Bessette. 
“Dear Selectmen:
I am hopeful that you will present our concerns at the next Board Meeting.  A long term solution needs to be addressed instead of temporary fixes, which costs time and money. 
We live on the black top portion of the road where 13 of the 15 houses and mobile homes are located.  Our residence here has been for over 33 years.  The only thing we and the others get for our taxes is the road, as well we all have a septic tank, well and leach field.
The dirt portion of the road is usually graded with dirt and rocks.  Basically due to the fact that it ruts and washes out frequently.  Over the years the drainage ditches have been filled in because of this practice which is not helping the road conditions.  Unfortunately rarely is the black top portion repaired.  We no longer have potholes but craters.
Last year 2017, I emailed Blair Crane about the road conditions.  It had not been touched all summer.  I issued a complaint that someone is the spring of that year dumped dirt on the black top creating a dust bowl.  Then questioned why someone would do that?  Blair did respond stating that he was aware of the road conditions but there was no funding to do it properly. “I emphasize properly”…  He also stated that they would be here shortly to fix the holes.  A few weeks later they filled in the holes by using paving material then tampering in the holes by running over them with the truck.  Needless to say that lasted until the first rain as the road is undermined with water.  All holes and craters were back.
Now comes March of 2018 just before the first Nor’easter of the season.  Road conditions were beyond belief.  The road crew appears with a leaf blower to get the water out of the potholes and craters then dumps truck loads of dirt once again on the black toped road to fill in the holes.  As previously stated, “What a waste of time and money”.  I once again contacted Blair Crane but did not get a response this time.
The dust bowl this is going to create this spring summer is very distressing.  Last year we could not open our windows, keep our house clean or sit on our front deck.  Needless to say how unhealthy it is to breathe this dust and dirt.  Why in God’s name would anyone destroy the road by dumping dirt on it when it does absolutely no good?  Another example of wasted time and money but no funds to do it property.
I think it would be advantageous for the Board of Selectmen to take a road trip down Stewart White Road and assess the road conditions.  Then take one more trip when the road dies and see the dust bowl we are all dealing with.  I truly do not think anyone would want to live under these conditions.
Last but not least is the speed that is traveled on this road.  We do not have speed limits or signs that say thickly settled. Our neighbor even put up a sign for people to SLOW DOWN.  Someone is going to get seriously hurt.  If we could get it monitored especially in the morning when people are going to work and then returning later in the day they would see for themselves that speeds between 50 and 60 miles an hour is a regular event.  Maybe then speed limits could be posted.  Now to add salt to an opened wound, we have tractor trailers using the road as a shortcut, really?
Consideration to our letter would be more than appreciated.  We all need your help in resolving these matters.
Blair’s answer: Blair reported that he has looked into the cost of taking care of the road correctly and that would be approximately $100K.  Water is the enemy.  The road is a tough road to deal with and we have been hit with four (4) Nor’easters.  He felt some of the statements to be contradictive as if the roads are in such bad condition yet there is a speeding issue.
Ed: How long would it take to come up with a solution taking into consideration money as an issue.  Ed asked Blair to put a plan together and includ the financial costs.
Robert: Questioned Blair as to what he would do first. 
Blair: Taking care of the water/drainage.  Cut some trees.  The town could do it by digging and hauling and adding culverts.  Money is the issue and he does not know if it is gravel or ledge.  Testing would have to be done.
7:15 PM
National Grid Hearing-Jenks Road-18 poles:
Robert read the Petition For Joint or Identical Pole Locations submission. Jenks Road-National Grid to install 18 new poles in order to extend overhead utilities for 8 new house lots.  Proposed poles will be north off existing pole #43 Jenks Road approximately 2600 feet total.  Pole spans are approximately 150 feet.  The location begins at a point approximately 4000 feet north of the centerline of the intersection of Windsor Road and continues approximately 2600 feet in a northerly direction.
Representative, Bonnie Brown from National Grid was prepared to answer any questions from the board or the audience.
- Fourteen individuals signed the sign-in sheet.
- Seventeen poles will be installed on the west side with one pole on the existing road.
- Resident, Bob Hitter, opposed the poles as he feels it is not a good thing.  Jenks Road is a rural, dirt historic road.  His home was built in 1758; Dr. Goldfarb just renovated her home. He said that the Fish and Game Commission had not received notification of the development.  The change is going to affect animals and hunting in the area.  Ten years ago Stafford Road had a similar situation and the water table decreased causing problems for gravity fed well. We no longer have a school and there are no jobs in the area. It will cause additional burdens to the town for additional plowing, electrical outages and lines coming down. With 8 houses going to be built people will want Jenks Road to be paved and that will cost the town more money. Now in the winter there is no place to put the snow.  It’s a one (1) lane road. 
Mr. Bob Hitter:
Not that long ago someone did forest cutting and did a poor job and clear cut Mount Amos. Mr. and Mrs. Hitter again stated that they object to the installation of the 18 pole project.
Robert: Reminded the group that the BOS has no authority if the lots sell or don’t sell – that’s up the economy or a realtor. It meets local subdivision laws; has been done on a local level correctly; we can’t stop progress.
Resident, Joseph D. Massaconi:
- Wanted the BOS to understand his sentiments regarding Jenks Road and the State property that abuts it.  He has been a hunter his whole life.  With this size of a development, there will be no place to hunt.  He understands that the taxes received from the homes will help the town, but there will be more plowing needed.
Robert:
- Explained that Carol A. Francesconi is a member of the Cheshire Conservation Commission and the owner will have to go before the Conservation Commission and complete their processes for approval.
Ted Jayko:
- Would like the town to be proactive rather than reactive. The road is deplorable as it is.  It needs major construction before buildings can go up.  He noted that culverts overflow on the road.
Resident, Diane Hitter:
- The area is agricultural and the road is used by small slow farm trucks.  Sometimes cows get out.  Building all of these houses takes the character of the area away.  Agriculture is being snuffed out.
Robert:
- Asked what would happen if we took all the poles away?  Is it ok for you to have a pole and not new families? The parcels will be sold eventually and electricity is needed.
Ed:
- Believes the BOS has to review all information received.
Mr. Bob Hitter:
- There would only be a narrow strip going to State up to Stafford Hill.  No animals would be there.  He does not post his land.
Ed:
- Appears to be a viable plan.  Poles are needed and the plans clearly demonstrate the need.  Although he would not vote for it right now, he believes in growth for Cheshire and it would improve and expand the tax base.
Resident, Diana Thurston:
- Discussed the large amount of traffic when the bridge was being repaired. She is terrified about the building of new homes and her water table.  She has had experiences in the past with her well going dry with new construction.
Carol:
- Motioned to continue the meeting for two (2) weeks until Tuesday, May 15, 2018 at 7:15PM in the Selectmen’s office; 2nd by Ed with a unanimous vote taken.  Robert suggested walking the site.
Town Clerk, Christine Emerson:  No issues or concerns.
Police Chief, Timothy Garner: Submitted weekly report.
- Discussed the continuous tradition of walking to the cemetery on Memorial Day Parade.  The essay contest will not happen this year.
- Carol motioned to post no parking signs on the east side of School Street; 2nd by Ed with a unanimous vote taken.
Cheshire Planning Board, Donna Defino, Chairman
- Reviewed with the BOS what the procedure would be for possibly going forward regarding the licenses for Marijuana Retail and Cultural licenses.
1.  The BOS would have to sign a Letter of Non-Opposition.
2.  A Host Agreement would have to be signed. Mark advised both Boards to wait until the June Annual Town Meeting when the voting of a Marijuana Bylaw will take place.
- Donna presented a letter to the BOS regarding the attitude of a department member at the meeting.
- Donna was disheartened by the accusations against the Cheshire Planning Board as she is very very proud of its accomplishments without serious lapses as in the past.  All members are doing a fine job for the job.
Carol motioned to schedule an Executive Session at 7:45PM on Tuesday, May 1, 2018.  “To discuss the reputation, character, physical condition or mental health, rather than professional competence, of an individual, or discuss the discipline or dismissal of, or complaints or charges against, a public officer, employee, staff member or individual”.  (See attached Rights of Individuals); 2nd by Ed with a unanimous vote taken.
 
Mail and Correspondence:
Resident, Fred Balawender:
- Wanted to advise the BOS about the Notch Road Bride and the need for grading, repairing sharp edges and blacktopping. The situation could start damaging the bridge.  Robert told Fred that Blair plans to take care of it this week.

Carol motioned to adjourn the 6:30PM Open Meeting at 9:00PM; 2nd by Ed with a unanimous vote taken.
                 
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Groundsv

April 17, 2018
6:30PM
In Attendance: Robert S. Ciskowski, Ed St. John IV
Absent: Carol A. Francesconi   
Press:
                  
Ed motioned to have the minutes for April 10, 2018 approved as well as Executive Session Minutes for by Robert with a unanimous vote taken.
Cheshire Highway Superintendent, Blair Crane:
- Weekly Activity Log submitted for4/11/18-4/17/18.
- Maintaining equipment. Cleaned #10 for summer storage.
- Collected trees/chipped wood.
- Filled potholes on Route 116 and Sand Mill Road.
- 4/14/18.  Salt roads.
- Will be patching potholes on Ingalls Road and Shadowland Cove Road
- Will be welding and repairing the railing on Bridge #2 (C-10-003).
Town Administrator, Mark Webber:
- Spoke to a resident on the South Cheshire private drive serving three (3) homes about plowing/sanding.  He was disappointed that Cheshire will no longer be offering those services; but he understood.
- Continued working on FY 2019 budget.  Submitted a MEMO regarding free cash and the levy limit.
- Dedicated an email account for Animal Control Officer, Myron Proper.  (This email address is being protected from spambots. You need JavaScript enabled to view it.).
- Drafted a response letter to Mr. Clairmont regarding his damaged fence.  An attachment by Blair was also attached.
- Assisted Ben Girard in scheduling the Cheshire Community Center for an informational public meeting regarding his plans for opening a Marijuana Dispensary in Cheshire.  The meeting is scheduled for May 9, 2018 from 6:00PM to 8:00PM at the Town of Cheshire Community Center, 119 School Street, Cheshire, MA.
- Responded to an emailed pothole damage complaint with the standard response:  “If we knew about it previously and ignored it, we might be liable.  Otherwise, we’re not”.
- Reported that the Cheshire School RFP legal notice was published on April 11, 2018.
- Received a note from Senator Hinds office regarding Barry Emory’s request for funds to repair the historic “Keystone Bridge” which is located off of Route 8.  The Senator’s office is asking if this is an official request supported by the Board before going further with it.
- Outline completed for the Selectmen’s Annual Report.
- Spoke with another solar developer.  He asked about PILOT agreements.  He said the going rate is $12/k per MW with a 2.5% annual accelerator for 20 year agreements.  That is for the personal property only.  The real estate bill would be based on a value of $16k-$20K per acre times the current tax rate.   This individual would be seeking a permit for a 6.16 MW project on approximately 25 acres.  That would be approximately $72K in year one for the PILOT and $6,500 in real estate taxes, based on the current rate.  He questioned if that could be negotiated. Mark suggested obtaining the Special Permit first.

Town Administrator, Mark Webber:  continued
- Robert requested Mark to research the insurance savings for the past six (6) months. He questioned if the savings might be rolled into the free cash account and where it would be on the 2019 budget.
- Updated letter on Policy of Recycling.
Town Clerk, Christine Emerson: 
- Submitted a list of duties for the Custodian at the Town Hall, Annex, and Community Center.
- The BOS signed the Warrant for the Monday, May 7, 2018 Cheshire Annual Election at the Cheshire Community Center from 9:00AM to 7:00PM.
- A $25.00 fee will be recommended for custodial cleaning after events at the Community Center.
Police Chief, Timothy Garner: Submitted weekly report.
Resident, Peter Traub:
- Reported that the COA received $315.00 less than expected from the $10,500 grant.
Resident, Richard Jennings:
- Questioned if the BOS would be having workshops every other week.   Robert stated that the BOS is enthused about going that route.  Ed felt the calendar has to schedule workshops so it is a general occurrence and not an inconvenience for residents.
Ed:
- Discussed the possibilities of different positive impacts should Cheshire become a Green Community.
Robert:
- Was also impressed with the meeting and he will be discussing it further when Carol is in attendance next week.  He believes the town should go in that direction.  To cut the utility bill at the school by 25% is impressive.
- Thanked Ed for attending the Selectmen’s Managers Dinner.  He also reported that Carol and Robert attended the Shriner’s Appreciation Dinner.
Mail and Correspondence:
- Email received on April 17, 2018 regarding tenant issues.  The BoH had visited the site and determined that the issues reported are personal.  The only noise heard was birds in a nest in the eaves.  No rodents were cited. Mike Biagini and Rick Salvi noted that the landlord was willing to hire an exterminator.  Additional tenants were spoken to and there were no reported problem.
- Eversource.  Annual Emergency Response Plan meeting:  Wednesday, May 2 Mazzeo’s Restaurant at 4:30PM.

Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds
 

April 10, 2018
6:30PM

In Attendance: Robert S. Ciskowski, Carol A. Francesconi, and Ed St. John IV
Absent:       
Press: iBerkshires

Carol motioned to have the minutes for March 27th and April 3, 2018 approved as well as Executive Session Minutes for April 3, 2018; 2nd by Ed with a unanimous vote taken.

Cheshire Highway Superintendent, Blair Crane:
- Weekly Activity Log submitted for 4/4/18-4/10/18.
- The culvert by the Gable property was inspected and the overflow ditch will be serviced once it has dried out. 
- Installed concrete divider in the salt building for sand/salt under cover.
- Will be welding and repairing the railing on Bridge #2 (C-10-003).
- Looked at a Village Sales Grader/1991 Caterpillar 120G.  Discussion needed.
- Will be filling potholes for the month.
- Collected wood and logs/chipped the wood.
- In the process of repairing potholes on Route 116.
- 4/7/18 snow plowed the upper elevations/salted elsewhere.
- Submitted a Massachusetts Interactive Property Map for the BOS to review an issue with fencing.  Blair noted that the fence in question is located on a "Right of Way" and concluded that the fence is on the Town of Cheshire property.  Mark will be advising the owner of the Town's decision.
- Robert asked Blair to prepare a presentation on the Street Scan software in the near future.

Benjamin Girard:
- Presented the BOS with a draft Host Agreement for possibly going forward with a Marijuana Dispensary to be located at the former Country Charm Restaurant building on Route 8 in Cheshire, MA.
- Mr. Girard questioned if the Cheshire Community Center could be used to facilitate an informational meeting.  He will be scheduling a time for the center with the Town Clerk.

Resident, Bruce Richardson, Main Street:
- Presented the BOS photographs of buildings in the area where he lives that are infested with rodents, skunks, and raccoons.  He asked for advice as to what he could do as it is a safety issue.  The BOS advised Mr. Richardson to go directly to the BoH and then to the Building Inspector.  Terri Miller and Patricia Bondini were in support of Mr. Richardson's inquiry.  Ms. Miller said, "The conditions are pretty bad and questioned if the State could help."

Town Administrator, Mark Webber:
- Submitted a formal Requests for Proposal for the reuse and or redevelopment of the former Cheshire Elementary School.  Proposals are due no later than 3:00pm on May 1, 2018.  It will be published in The Berkshire Eagle and on the Town website.

- Met with the Advisory Board.  They proposed a flat 2% increase for all town employees, elected and appointed.  Proposed $60K appropriation for Cheshire School maintenance next year.  To date, $42,500 has been spent and we are approximately 75% in to the fiscal year.
- Received a letter from Mr. Clairmont's attorney requesting a follow up visit from the Fence Viewers.
- Postponed today's Highway Union negotiation session. Mark will reschedule.
- The Complete Streets application was successfully submitted on March 29, 2018.
- Resident of South State Road stopped in today to discuss the plowing and sanding on a driveway connected to the Route 8 rest area. To be discussed with Blair.

The BOS met with James Barry, Green Communities Coordinator for Western Massachusetts and Lauren Gaherty of Berkshire Regional Planning Commission to better understand the state program for a Green Community and the benefits for becoming more energy efficient. 
Most importantly, Mr. Barry stressed that you do not have to agree to wind, solar, and nuclear.  An area can be selected it has to be good for the town.
- Mr. Barry reviewed his handout, "The Green Communities Division Partnering with Massachusetts Cities and Towns.  He reviewed: 
Criteria 1:
 As-Of-Right Sitting:
Criteria 2:
 Expedited Permitting
Criteria 3:
 Energy Baseline
Criteria 4:
 Fuel Efficient Vehicles
Criteria 5:
 Minimize Life Cycle Costs.

- The Town would receive a minimum of up to $125K to implement a plan.  The Town could ask for more money in the future and could receive more if the State approves of the projects.
- The Stretch Code.  Although in the past there was some negative responses to the concept, due to the time passing the Standard Codes have increased to meet the Stretch Code criteria.  Building Inspector, Gerry Garner, voiced no opposition to the Stretch Code and said it was already being used in other communities.
- Mr. Barry stressed the importance of being creative.  He said it is important to prioritize projects and to see what would save more money by being more energy efficient and the Town is entitled to a free energy audit. Cheshire Planning Board Chairman, Donna Defino expressed concerns regarding the allowance of solar or wind by right could cause issues.  Carol voiced similar sentiments as the town recently passed bylaws for solar and wind power.  Mr. Barry said there would be an amendment and it would not interfere with the bylaws in place. Ms. Defino reminded all that the planning board is working on areas to be zoned for manufacturing or research related to green energy presently.
- If the BOS decides to go forward, Mr. Barry would be pleased to come back for a continued discussion.
- Mr. Barry explained the third criteria regarding the ages of town buildings and their energy efficiency.  He felt there could be a reduction of 20% after the buildings were evaluated. Criteria 4 involved the possibility of buying fuel energy efficient vehicles.  The discussion closed at 7:45PM. 


Town Clerk, Christine Emerson:  No issues or concerns.

Police Chief, Timothy Garner:

Mail and Correspondence:

Three One Day Liquor Licenses:
- Issued three one day liquor licenses for $150 to The Cheshire Rod and Gun Club.

Reminder:  April 21, 2018.  Earth Day Town Cleanup.  See website for further information.

Carol:
- Motioned to go into Executive Session: “To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and the chair so declares.”  Also, “To discuss the deployment of or strategy regarding security personnel or devices, e.g. a sting operation.” Seconded by Ed with a unanimous vote taken.
8:05PM. The 6:30PM meeting will not reconvene. Roll Call:  Robert S. Ciskowski, Yes; Carol A. Francesconi, Yes; and Ed. St. John IV, Yes.

               
Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Groundsv