Selectmen's Weekly Minutes

Listing of the Board of Selectmen's Weekly Meeting Minutes.  Click HERE to view list of posted Agendas

September 2, 2014
6:30PM

 

In Attendance: Carol A. Francesconi and Robert S. Ciskowski
Absent: Paul F. Astorino
Press: The Courier and iBerkshires

Robert read the meeting minutes of August 26, 2014. Robert made a motion to accept the minutes as read; 2nd by Carol with a unanimous vote taken.

Carol:  Discussed employee evaluation processes possibly to be used in the future.  Mark will check further and report back to the BOS.

Highway Department, Peter LeFebvre: 
- Recommended the bid of resurfacing to DelSignore Blacktop and Paving for $72.25/ton.  The project should take 2-2 1/2 days.  Carol motioned to award the resurfacing project to DelSignore Blacktop and Paving; 2nd by Robert with a unanimous vote taken.
- With the recommendation of Peter LeFebvre Carol motioned to award the 2015 International truck to the low bidder to DeLurey Sales and Service, Inc. of Hoosac Falls; 2nd by Robert with a unanimous vote taken.
- Reported that a pipe on East Harbor Road (past the Ayotte property) needs to be replaced before winter.  It may require an open bottom culvert installation.
- Reported that the 12” culvert on Stafford Hill Road should be replaced.

Town Administrator, Mark Webber:
- Building Inspector has issued notice to two residents regarding our no chicken bylaw.
- Mark will be taking a wellness test on 9/12/14 to satisfy requirements of the Berkshire Regional Transit Authority.
- Heating Oil Bid locked at Port of Albany at $3.24 with an additional delivery charge of 15 to 20 cents.
- Generators arriving next week.  Mr. Sweet has volunteered to install them. The charge for transportation from Grant Trucking is $1,760.
- Discussed workmen’s compensation/liability insurance regarding the Water Department Meter Readers employment opportunity. Robert requested further clarification.
- Reported to MIIA accident at the Cheshire Transfer Station.
- Will schedule a meeting with Attorney St. John for September 9, 2014 for after 7pm.  The BOS would like to discuss:  Kittay property, “Potato Salad Donation Project,” cutting wood at the Transfer Station, and the
503(c) status of the Police Department.
- Annual Tax Classification Public Hearing Notice for September 9, 2014 at 7pm sent to The Berkshire Eagle.

Robert:  Would like to have a clear picture of the difference of liability insurance and Workmen’s Compensation benefits for a town employee vs. a Vendor.

Resident, Mr. Scholtz inquired if the BOS had entertained the possibility of the Town of Cheshire purchasing the Eileen Nuttell property of Route 8 and suggested that they do so.  This would eliminate a developer from building on the acreage.  Carol reminded the audience that building projects create revenue for the town.

Town Clerk, Christine Emerson:  In the Library.

Chief Garner:   Submitted weekly report.

Water Department, Francis Waterman:
- Rick is out of the office this evening and Don Rueger is unavailable due to ill health.  The department will review the BOS’s recommendation for the position of Reader Meter and the need to understand better
the insurance needs for proper coverage.  Robert suggested for the first time completing this project, it might be best for a Cheshire Water Department individual to complete the job so the responsibilities are clearer to the department and the BOS.

Check received from the Cheshire Rod and Gun Club for one day liquor licenses amounting to:  $150.00.

Memorandum received from Charles M. Howard, Jr., Chairman of the Cheshire Planning Board in regard to Chapter 40A, Section of M.G.L.  Carol suggested the Memo go to Town Clerk for further research.

Mail and Correspondence:

With all business finalized Carol motioned to close the meeting, 2nd by Robert with a unanimous vote taken.
Time:  7:45PM.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen Secretary

______________________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Paul F. Astorino, Superintendent of Buildings and Grounds

 

August 26, 2014
6:30PM

 

In Attendance: Carol A. Francesconi, Robert S. Ciskowski, and Paul F. Astorino
Absent:  
Press: The Courier and iBerkshires

 

Robert read the meeting minutes of August 19, 2014. Paul made a motion to accept the minutes as amended 2nd by Robert with a unanimous vote taken.

 

Paul is out of town for two weeks.

 

Carol: 
- Becky Herzog met with new Veteran’s Agent, Rosanne Frieri. A letter will be written to the state for back payments of $15,059.71.
- Signed building permit (CCC) for a lean to for Teddy Jayko.
- Had received a telephone call from Teddy Jayko regarding cattle crossing on Town Roads.  Mr. Jayko reported people blowing their horns and getting too close to the cattle to move them along.  He would like installed speed zone, line painting, and to have the no passing zone to end sooner than it does now.  Additionally, he wanted to know who sets speed limits. The BOS will discuss this matter with the Chief of Police.

 

Highway Department, Peter LeFebvre:  On vacation.

 

Town Administrator, Mark Webber:
- Carol motioned to have a position of Special Town Employee for a Conservation Agent; 2nd by Robert with a unanimous vote taken. Mark had spoken to Emily Stockman in this regard and she would be willing to work on conservation projects in the future.
- Discussed with the Fire Chief HGAC approved status for purchasing the fire truck.  The truck will be delivered in approximately 8.5 months for $450K and will be in the color red.  The BOS signed the contract. No payment will be made until the truck is delivered.  Two individuals will be flown to Florida for the final inspection.
- Instructed Fire Chief to order air packs and accompanying equipment.
- The Federal Audit was filed and accepted.  (Water Department.)
- Housing Court date for the Kittay property will take place on September 10, 2014 at 9am.
- Working on transportation for the generators.  May take place 9/3/14 or 9/4/14 by Scotty Grant Trucking.
- Sent in advertisement for the Tax Classification hearing for 9/9/14 at 7pm.

 

CCC 7:45PM Continuation Hearing opened for:  Ron and Jayne DeAngelis, West Mountain Road:
- Further discussion with a site visit made. Carol motioned to issue an Order of Conditions Ron and Jayne DeAngelis for 6 West Mountain Road, Cheshire with the following conditions; 2nd by Paul with a unanimous vote taken.  Jeff Randall of Hill Engineering clarified all questions asked by the BOS and the DEP.
“Pads for installation of open bottom box culvert shall be installed from the road side with no stream crossing involved.  Placements of pins to designate borders of non-disturbance area shall be placed according to plan submitted.” 
- A driveway permit was issued by Peter LeFebvre.  The driveway was the only concern of the CCC.

 


Attorney Bill Solomon:  FCC requires: 
Carol motioned the following:

 

Cable TV Votes:
1. Motion:  I move to consent to the subject transfer of control of the Cable Television Renewal License held by Time Warner Northeast LLC from Time Warner Inc. to Comcast Corporation as set out in the FCC form 394 submitted by the parties. 2nd by Paul with a unanimous vote taken.
2. Motion:  I move to authorize the Board of Selectmen Chair, with the assistance of Special Cable Counsel, to write and send to the Department of Telecommunications and Cable a decision/consent document setting out the factual and legal basis and any other related matters regarding said transfer of control, including the effective date thereof. 2nd by Robert with a unanimous vote taken.

 

Town Clerk, Christine Emerson:  BOS signed the Warrant for the Primary Election on September 9, 2014.

 

Chief Garner:   Submitted weekly report.
- BOS discussed who sets speed limits.  The Chief responded that the State does.
- Waiting for a response from Attorney St. John III regarding 501(c)3 status with the Police Department.

 

7:00PM   Bid Opening:
2015 45,000 GVW, 2-wheel drive, all-seasons dump truck with plow and sander.  The following bids were received:
1. Patriot Freightliner, Western Star LLC, Westminster, VT 05158    $175.882
2. Delurey Sales and Service Inc., North Hoosick, NY 12133 (-$2,500 1999 trade in) $166,325
3. Ballard Mack, Worcester, MA 01604        $174,444

 

Paul motioned to table the bids until Peter’s return and a recommendation can be made; 2nd by Carol with a unanimous vote taken.

 

7:30PM Bid Opening:
Purpose:  Resurfacing approximately 4,000 ft. of Wells Road and approximately 3,900 ft. of Windsor Road.

 

1. Lane Construction, Lenoxdale, MA       $217,920
2. LB Corporation General Contractors, Lee, MA 01238     $179,280
3. DelSigore Blacktop Paving, Inc., Troy, NY 12180      $173,400

 

Carol motioned to take the bids under advisement until Peter can review and make a recommendation; 2nd by Paul with a unanimous vote taken.

 

Mail and Correspondence:
- MASS DOT:  Notch Road/South Brook; Bridge Rating and posting for Bridge No:  C-10-018.  No posting required for this bridge.
- Time Warner. Correct franchise fee check received in the amount of $4,948.24.

 


Carol motioned to waive the fee for the ZBA in regard to the bus shelter hearing; 2nd by Paul with a unanimous vote taken.

 

Carol:
- After reviewing applications received for the Water Department’s Meter Reading position, the BOS recommended the hiring of Sherry Biasin to the Water Department noting that Ms. Biasin has the $1,200 - $1,500 Liability Insurance for the coverage required.  This would be a yearly appointment and is valid until May 2015.
- Carol requested Mark to submit Job Descriptions and Responsibilities for the Cheshire Highway Department employees to review. Mark will also investigate protocol for employment evaluations.
- In the future, Contracts will be completed in person and by a certain date.  She would like this in place for next year’s negotiations.

 

With all business finalized Carol motioned to close the meeting, 2nd by Robert with a unanimous vote taken.
Time:  8:12PM.

 

Respectfully Submitted,

 

 

 

Carole A. Hilderbrand, Board of Selectmen Secretary

______________________________________________________________________

Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Paul F. Astorino, Superintendent of Buildings and Grounds

August 19, 2014
6:30PM

In Attendance: Carol A. Francesconi, Robert S. Ciskowski, and Paul F. Astorino
Absent:  
Press: The Courier

Robert read the meeting minutes of August 12, 2014. Paul made a motion to accept the minutes as amended 2nd by Robert with a unanimous vote taken.

Highway Department, Peter LeFebvre: 

- Spoke to Mr. Wood regarding the taking down of a tree on the front of his property.
- Worked on culvert on East Harbor Road.

Town Administrator, Mark Webber

- Bound copies of the FY2013 Financial Audit and Statements will be dropped off shortly. Costs for the audit is $14,000.  This amount will be divided in half with the Water Department.  The Water Department would have been required to conduct a Federal Single Audit which would have cost more than dividing the $14K.  This was required by the USDA water meter grant/loan, which exceeded the $500,000 threshold of federal funding received in a single fiscal year.
- Awarded the $117,000 AFG grant.  Federal grant is $117,530 and the Town share is $5,470.
- Amendment to Chapter 30b – Procurement Laws allow verbal quotes from $25K to $35K.  Procurement of goods and services above $35K still required a formal bid process.  For purchases under $10K best business practices are used remembering that it use to be $5K.
- Left a message with Conservation, Agent Susan Bubenas 413-269-4475.
- Peter needs to verify or edit and return to MASS Highway District 1 representative, Kathy Stevens, regarding rain and damages for federal assistance.
- Moving forward with shipping the emergency generators coming from Letterkenny PA.
- Time Warner would appreciate approval to terminate correspondence via mail and change to electronic mail.
The Board agreed.  Mark is working on resolving issues with receiving incorrect franchise fee checks.

Veteran’s Agent, Rosanne Frieri:

- Veteran’s can call her at 684-6111 Extension 219.  Her hours are Mondays and Thursdays from 4:30pm-to 7pm at the Dalton Community Center.

Town Clerk, Christine Emerson:  In Library.

Officer Charon:   Submitted weekly report.


The BOS thanked Paul for his efforts in securing a children’ bus shelter.  Discussion ensued regarding the possibility of seeking funding for a bus shelter in the area of the Post Office or Leland Park.

Mail and Correspondence:
- Thank you letter from the family Bennie Madigan on her 115th birthday in appreciation of a Birthday Certificate from the Town of Cheshire.

Carol:

- Will contact Attorney St. John in regard to 501c3 requirements.

With all business finalized Carol motioned to close the meeting, 2nd by Robert with a unanimous vote taken.
Time:  7:30PM.

Respectfully Submitted,

 

Carole A. Hilderbrand, Board of Selectmen Secretary


_____________________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Paul F. Astorino, Superintendent of Buildings and Grounds

 

August 12, 2014
6:30PM

In Attendance: Carol A. Francesconi, Robert S. Ciskowski, and Paul F. Astorino
Absent:  
Press: The Courier and iBerkshires

Robert read the meeting minutes of August 5, 2014. Carol made a motion to accept the minutes as corrected; 2nd by Paul with a unanimous vote taken. Mark corrected the AFG grant to read $117,400.

Robert:  Wanted to clarify that he had requested the spreadsheet showing the increase in the school budget
and not the school budget posted on the website.  Carol reminded him that all documents do not have to be posted as all are available to view at the Town Hall.

Town Administrator, Mark Webber
- The pine tree in front of Mr. Woods home has to be taken down.
- Noted that a Guardrail Bid had been left at the town shed by Fed Ex unopened.  The bid was opened at 6:45PM from Bartlett Consolidated, Plymouth, MA.  Carol read the offering of $44,710.  Peter recommended the acceptance.  Paul made a motion to accept the Bid from Bartlett Consolidated; 2nd by Rob with a unanimous vote taken. (Aldo A. Bartlett, 10 Aldrin Road, Plymouth, MA 02360.)

Mark Stinson, DEP:
- Discussed the Peter Filkins application.  (Mrs. Filkins was present.)
- Noted that Form 3 – Notice of Intent can only be used for bank work and the additional 100 feet does not comply.  Mrs. Filkins submitted present photographs of the project and photographs from a neighbor who had completed banking work on his property.
- Mr. Stinson suggested:  Be specific in your plans when resubmitting an NOI to Karen Hirschberg.  Include photographs.  Show rotting railroad ties, explain that no vegetation will be cut and all work will be performed by hand.  Describe how no sediment will enter the lake and how will the project look when completed.  Ideally both sections should be looked at separately.
7:10PM

Resident, Alison Warner:
- Requested trees to be cut down at the ice cream shop as well as putting in wood chips.

Carol:
- Will have to view the site before an answer can be given.

Resident, Barry Emery:
- Questioned if the BOS had heard from the Town’s Attorney regarding the “Potato Salad” donation project.
Answer, “No.”  Mr. Barry also questioned if the State could be contacted for brush cutting on Stafford Hill.  He said there was a time when you could see the monument from Wells Road.  He will research who owns the
property.  Peter remarked that it hadn’t been touched in years.

 

Highway Department, Peter LeFebvre: 
- Carol signed the Guardrail Bid Contract.
- Carol reported displeasure with the manner in which the trees had been cut on Depot Street by a tree cutting service.
- Trying to save tree on Gaylord property.
- Right hand side of Depot Street has trees that need taking down by the wires.

Town Administrator, Mark Webber:  continued
- Mailed Wells/Windsor Road job specs to Warner Bros and Maxymillian. 
- Signed off acceptance on the AFG website for the AFG grant.
- Ordered bus shelter from Columbia Equipment. 60-90 days for delivery.
- Note to Chief Garner re:  speeders on Church Street.
- 2 emergency generators reserved.  Making arrangements for delivery.
- Audit Draft Management Reports submitted.  Please review and discuss at next week’s BOS meeting.
- Participating in the Houston/Galveston Purchasing Cooperative regarding a new fire truck.  Once membership number is received the fire truck can be order.  This participation eliminated advertising, bidding, etc.
- Building Inspector says that the bus shelter falls under the square foot requirement so no permit is required.
- Submitted BRTA and POA contracts.  Have to complete a drug test.

CCC 7:30 Ronald and Jayne DeAngelis Hearing:
- Carol read The Berkshire Legal Notice.
- Jeff Randall of Hill Engineering presented an overview of the project and addressed comments from DEP Representative, Karen Hirschberg noting violations to be addressed.  (8/8/14)
- DEP Representative, Mark Stinson attended the meeting and offered his input to the discussion.  In his observations he saw no defined work line, no area for the lawn and questioned if the silt fence would be the line.  He reminded the CCC that the Order of Conditions clearly have to state violation solutions.
- Mr. DeAngelis stated to date only one (1) tree has been cleared.
Carol:  The house and septic have to be 100 feet from the Pettibone Brook.  The brook is considered a perennial stream.  Mr. Randall said it will have a culvert that can handle 100 year storm conditions.
Carol:  The Town will hire a Conservation Consultant to walk the site.  Mark will research a local consultant.
Carol continued the meeting for August 26, 2014 at 7:45PM

Building Permit Signed: (CCC)
- Carol signed building permit for Jeff Warner for a garage/deck.

Town Clerk, Christine Emerson:  In Library.

Chief of Police, Timothy Garner:   Submitted weekly report.

Mail and Correspondence:
- Time Warner.
- DOT Bridge Inspection Report for Sand Mill Road over Dry Brook.


Robert:
- Inquired about the number of hours some officers were working.  Carol explained weekly hours/monthly hours and the need to read carefully.
- Concerned about Peter’s vacation time and the need to clarify why no present employee, with longevity of service in the department, cannot take over in Peter’s absence.  From his observation he would like to review policy on contract negotiation procedures as he felt there was a lack of communication as the process should be amicable and from what he saw it was very impersonal. Carol:  Stated that they did attempt to but it did not work out.  Thus the reason to pay for an additional individual.
- Robert suggested that a Highway Department employee do the Water Department Meter Reading position.

Paul:  Has always felt Employment Performance Evaluations were needed.

Carol:  This topic is subject for future discussion.

Paul:  Will be on vacation in September.

Resident, John Tremblay:
- Commended the Board of Selectmen for starting the process for a Cheshire Master Plan.
- Voiced that the Cheshire Planning Board was doing a good job on their efforts to work on reorganizing the bylaws.
- Inquired about the cost of a bus shelter by the Adams Community Savings Bank.  Thankfully, the BOS stated that the bank donated the money for the shelter. ($4,370)
- Requested a copy of an email to Carol from Attorney St. John regarding the Dollar General Store.  It will be picked up Friday at the Annex from 1pm to 5pm.
- Requested a copy of the Audit Draft Management Reports.  Unable to do so until the report is final.

Carol:  Reported roof leaking at Town Hall to Francis Waterman.

With all business finalized Paul motioned to close the meeting, 2nd by Carol with a unanimous vote taken.
Time:  8:30PM.

Respectfully Submitted,


Carole A. Hilderbrand, Board of Selectmen Secretary


______________________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Paul F. Astorino, Superintendent of Buildings and Grounds

 

August 5, 2014
6:30PM

In Attendance: Carol A. Francesconi, Robert S. Ciskowski, and Paul F. Astorino
Absent:  
Press: The Courier and iBerkshires

Robert read the meeting minutes of July 29, 2014. Carol made a motion to accept the minutes as corrected; 2nd by Paul with a unanimous vote taken. The minutes should have read the Fire Department instead of the Water Department in regard to the usage of the generator.

Carol:
- Reported a CCC site visit to Peter Filkins of Willow Cove Road on Monday, August 4, 2014.  The project is:  “On Hold” due to emails from the DEP.  1.  Mr. Filkins should have used a Notice of Intent not an Abbreviated Notice of Intent.  2.  The DEP is returning his filing check.  3.  General concerns with the project.  The contact person at the DEP is Karen Hirschberger.

6:30PM Carol read The Berkshire Eagle Legal Notice for the Guardrail Bid.  No Bids were received.  Carol motioned to close the Bid Opening; 2nd by Paul with a unanimous vote taken.

Highway Department, Peter LeFebvre: 
- Peter will be in contact with the State regarding the lack of Bids for the guardrail project.
- Patching roads.
- Trimmed brush at the Cheshire Community Center.
- A tree on Church Street needs to be taken down.

Town Administrator, Mark Webber
- Discussed insurance coverage for town employees who use their personal cars on town business.  The employee typically has coverage of personal auto insurance for property damage.  The Town’s coverage, which is $1m per incident with a $2m added umbrella.  This includes personal injury to others and property damage.  Personal injury would be the employees responsibility under personal coverage.  Public safety personnel are different.  If a volunteer firemen is responding to a call and goes in a ditch on the way to the firehouse, then damage to his vehicle would be covered up to $5K.  It is the responsibility of the co insurer to notify their insurance company if they drive their own car for town purposes.
- AFG Grant Awarded to the Cheshire Fire Department.  Awarded:  $175K for breathing apparatus.
- Spoke to fire truck procurement specialist who is reviewing the new Fire Truck specs provided by the Chief today.  No prepayments will be made when a contract is signed.


Town Administrator, Mark Webber:  continued
- Discussed the Army Surplus emergency generator with the Fire Chief.  After reviewing the specs and the two options, the BOS voted on securing the $4,500 generator. Paul motioned to purchase the generator for $4,500 with a spare for parts; seconded by Carol with a unanimous vote taken.  Mark will research the most inexpensive method for delivery.
- Worked on grant application for the “Work Zone Safety Equipment Self Contained Trailer” for the Highway
Department.  Need to get updated quote from vendor in writing.
- Becky has been in contact with the new Veteran’s Agent and is supplying her with veteran’s payments for the past three (3) years which the new agent will submit reimbursement for.  They are also coordinating the payment and reporting process going forward.  The BOS agreed that front end costs associated with retrieving and fixing records for reimbursements need to go forward as soon as possible.
- Discussed with Becky the Kittay case and the processes performed to go forward legally.
- Paul read a letter from the Adams Community Saving Bank.  The BOS is very appreciative of their donation of $4,370 for a school bus shelter on Richmond Street on bank property.  Paul motioned to place the order for the shelter; seconded by Carol with a unanimous vote taken.  Paul has spoken to Francis Waterman to do site prep work of a 6’x12’ cement slab.
- Viewed the old bridge off of Reservoir Road with Peter.  He suggested first clearing many of the trees from the bridge.  It will be costly to haul them out from the ravine and some of them would require both a bucket and a crane.  The bridge seems to be in good shape considering its age and neglect.
- Carol will scan a copy of the “Potato Salad” project to town attorney for advice.
- Submitted Springfield Housing Court notice re:  Hearing for Pine Valley tenants and Morgan Management.

Town Clerk, Christine Emerson:  No issues or concerns.

Chief of Police, Timothy Garner:   Submitted weekly report.

Mail and Correspondence:
- Time Warner.  Franchise fee due Cheshire is $24,741.18.  This will be checked into as it appears to be an error.

Carol:  Submitted COA minutes.

Peter Traub:  Announced that he is the new Editor of the Cheshire Chatter.  He also noted that fifteen (15)
COA seniors attended a play at the Williamstown Theater, Williamstown, MA at a cost of $644.00.  This cost was covered by the Cultural Council of Northern Berkshire.  Next year’s grant is due by October 15, 2014.
- Received a $1K grant to expand an outreach program to identify elder special service needs.  This will allocated for staff, telephone and postage.

 

Robert:
- Questioned the possibility of viewing the Adams Cheshire Regional School Budget on line.  Carol stated that not all documents are necessary to be on line.  In some cases although the document is scanned, it cannot be placed with a regular document and it is difficult to search out the scanned item. All paperwork can be viewed at the Town Hall.
- Questioned what the procedural system is for not receiving any bids for a project?  Peter stated that bids are date sensitive and all Chapter 90 awards go out to bid.  He will be going the State Highway Department in Lenox tomorrow (Mark will attend also) to go over the situation.

With all business finalized Paul motioned to close the meeting, 2nd by Carol with a unanimous vote taken.
Time:  7:47PM.


Respectfully Submitted,


Carole A. Hilderbrand, Board of Selectmen Secretary

 

Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Paul F. Astorino, Superintendent Of Buildings and Grounds

 

July 29, 2014
6:30PM

In Attendance: Carol A. Francesconi, Robert S. Ciskowski, and Paul F. Astorino
Absent:  
Press: The Courier

Robert read the meeting minutes of July 22, 2014. Paul made a motion to accept the minutes as read; 2nd by Carol with a unanimous vote taken.

Carol:  Peter recommended tree service for a fallen tree on Notch Road by Fred Balawender.
- Mark will be checking budget items with Lynn.

Resident, John Tremblay:
- Questioned the status of benefits for a former Town Administrator.  Mark stated that the town of Clarksburg will be making a determination regarding their payment first.  The Town of Cheshire has tabled the issue until
other cities in MA make similar determinations.
- No one attended a North Adams NationalGrid meeting regarding outages due to recent storms.

Highway Department, Peter LeFebvre: 
- Mowing continues.
- Rick Salvi will cover Peter’s vacation.
- Bid is out for an August 26, 2014 opening at 7pm for a new dump truck.
- Bid is out for an August 26, 2014 opening at 7:30pm for blacktopping Windsor Road and Wells Road
(3,900 feet for Windsor Road and 4,100 feet for Wells Road) and two hundred (200) feet at the Jenks Road intersection.

Resident Barry Emery:
- Submitted a proposal for an interesting way to solicit donations.  The “Potato Salad Story” on the internet shows how to be inventive when asking the public for donation.  Designer raised thousands of dollars for help in making potato salad.  Barry felt if people gave money for that why not do a similar event for help with the Trolley Bridge. The BOS will consider the project and ask for legal advice.  Note:  Assessor’s cannot say who owns the Trolley Bridge.

Town Administrator, Mark Webber
- Satisfied AFG fire grant questions.  Final approval should be forthcoming on 8-2-14.
- Submitted CORI checks for two Water Department meter reader applicants.  Both returned:  Negative.
- Contacted Town’s insurance to cover Cheshire Youth Football League’s accident policy.  Meeting will take place on Wednesday, July 30, 2014.
- Submitted Legal Notice for Wells and Windsor Road resurfacing.  Drafted job specifications for same and placed the job in the Central Register and MassHighway Prequalification Office.


Town Administrator, Mark Webber:  continued
- Submitted Legal Notice for highway dump truck.  Drafted bid specifications for same with three (3) copies for Peter.
- Karmen submitted COA Formula Grant Application for signage and mailing.
- Wrote letter for Lake Shore Drive resident stating that Lake Shore Drive is maintained by the Town for the purposes of providing public safety and convenience.
- Working with Veteran’s to assist in the transfer of services to our new Veteran’s agent.
- Waiting for response from Edmund St. John III regarding Dufour statement.
- Submitted a photo of emergency generator (480-3-phase) by the Highway Department for use by the Fire Department in the event of an emergency.  Approximate cost: $4,500.  Includes:  switch gear; electrical work at plug in site, purchase of two generator units (one for a spare,) transportation and pick up from Letterkenny, PA.
- Spoke with Town’s financial advisor, Clark Rowell of UniBank.  He sent two (2) debt service payment options for the USDA water meter project loan.  A decision will be made as to the best way to go.
- Francis Waterman, Water Department, joined the meeting to answer questions regarding what the job responsibilities of a water meter reader would be and how much time would be involved.  Since this is a new project, the first time the readings are taken will then indicate the amount of time required for the position and how often the readings will take place.  Mr. Waterman noted that there are 562 houses that need to be read by locating the meter and taking a scanner reading.

Carol:  Suggested taking the $4, 500 out of the Reserve Fund for the generator.  Open for further discussion.

Cheshire Planning Board, Charles M. Howard, Jr., Chairman
- Discussed an issue regarding the signing of a document by a newly elected member of the board who had not been sworn in.  The BOS advised Mr. Howard as to how to proceed and to obtain legal advice.
- Mr. Howard noted that the Planning Board is not working on a Cheshire Master Plan, at this time, but they are working on reorganizing the by-laws.  A by law committee meeting will take place on Monday, August 11, 2014 at 7pm in the Cheshire Annex.  The Planning Board welcomes input from the community.  Charlie noted that a representative from the Berkshire Regional Planning Commission, Thomas Matuszko, quoted an approximate cost for completing a Master Plan could be from $20K to $30K.  He would assist the board on grant research.

CCC Hearing:  7:30PM.  Peter Filkins reviewed his NOI for 108 Willowcove.  The Board of Selectmen, acting as the Cheshire Conservation Commission will make a site visit on August 4, 2014 at 5pm.  The Hearing will continue until a site visit is made.

Town Clerk, Christine Emerson:   
- Issued 200 Delinquent Dog Notices.  Any resident negligent in paying the fees will have the Cheshire Animal Control Officer at their residence requesting payment.

Chief of Police, Timothy Garner:   Submitted weekly report.
- Garage doors replaced.
- Recall on vehicles.
- On August 18, 2014 the Police Academy starts.


Carol:
- Carol discussed the costs for the Virtual Town Hall website.  She is pleased with the progress being made on the site that the town presently is using and she cautioned everyone to remember the other financial concerns that the town is challenged with and hoped that residents of the town were satisfied with the website as offered.

Audience:  Questioned why the painted traffic lines do not last longer than four (4) months and why they were painted in the fall.  Peter answered by saying that the budget constraints cannot afford the best quality paint and school opens in the fall. Therefore, for the safety of our children the lines are fresh so they can see them when crossing.

Mail and Correspondence:

With all business finalized Paul motioned to close the meeting, 2nd by Carol with a unanimous vote taken.
Time:  8:30PM.


Respectfully Submitted,


Carole A. Hilderbrand, Board of Selectmen Secretary



Carol A. Francesconi, Chairman  
Robert S. Ciskowski, Clerk
Paul F. Astorino, Superintendent of Buildings and Grounds