Selectmen's Weekly Minutes

Listing of the Board of Selectmen's Weekly Meeting Minutes.  Click HERE to view list of posted Agendas

October 28, 2014
6:30PM

In Attendance: Carol A. Francesconi and Robert S. Ciskowski, and Paul F. Astorino
Absent:  
Press: The Courier

Robert read the meeting minutes of October 21, 2014. Carol made a motion to accept the minutes as read; 2nd by Paul with an amendment to take out the employees name in Mark’s report, a unanimous vote taken.

Carol:
- Reported a conversation with Teddy Jayko regarding the status of a cattle crossing sign.  Peter reported that the sign is on backorder.
- Mr. Jayko also inquired about the installation of a 40mph speed limit where the cattle cross.  Peter noted that he will install a CAUTION sign.

Highway Department, Peter LeFebvre:
- Possible snow Saturday and or Sunday.
- Completing patching.

Town Clerk, Christine Emerson:   In Library

Chief Garner:   Weekly Report submitted.

Town Administrator, Mark Webber:
- Discussed the interior of the Kittay home.
- Received free cash certification notice from DOR. $235,630.  The increase we expected over last year ($246,339) did not happen due to the water meter loan not being closed out ($109,205).  That amount will not show up until next year’s certification.  The BOS thanked Lynn for her diligence in receiving certification so early in the process.
- Mark discussed the noise bylaw with former Lanesboro town administrator Paul Boudreau.  Mark suggested the Town use the Lanesboro bylaw.
- Received a call from Nathan at Bohler Engineering seeking town approval for access to the Krutiak/Dollar General site from Route 8.  Waiting for him to return the call.  Called Kevin Whalen, Right of Way agent for MassHighway to find out the status of Dollar Generals application for a curb cut on Rte. 8.  Waiting for a return call.  Mark believes that the granting access to the site from Rte 8 is probably not within the Selectmen’s authority.  Would defer to MassHighway if it’s only for pre-construction purposes.
- No response from Cheshire Parks and Recreation Committee regarding assistance in the Barrett Fund grant for playground equipment.
- Attending the County Selectmen’s Association meeting on November 6th to hear DVS Director Matthew McKenna’s address.
- Observed, with George Sweet, deteriorating flashing along the Rte 8 façade on the Fire House.  Will call John Butler to take a look at it before winter time.


Town Administrator, Mark Webber:
- BRPC announced the new round of District Local Technical Assistance grants.  Mark suggested that the Planning Board apply for continued assistance in developing bylaws.

Carol:
- Read COA meeting minutes.

Mail and Correspondence:
-  Mount Greylock Advisory Council minutes of October 23, 2014.
- Conservation Commission Order of Conditions for Jayne E. DeAngelis  DEP#130-0162 proof of registration at the Registry of Deeds.

Rent Control Continuation Hearing on Wednesday, November 5, 2014 – 7pm Cheshire Town Hall.
Carole H. will call Eviction lawyer, Joseph Kelleher to check on the status of payments.

With all business finalized Carol motioned to close the meeting, 2nd by Robert with a unanimous vote taken.
Time:  8:02 PM.

Respectfully Submitted,


Carole A. Hilderbrand, Board of Selectmen Secretary

________________________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Paul F. Astorino, Superintendent of Buildings and Grounds

October 21, 2014
6:30PM

In Attendance: Carol A. Francesconi and Robert S. Ciskowski, and Paul F. Astorino
Absent:  
Press: iBerkshire and The Courier

Robert read the meeting minutes of October 14, 2014. Carol made a motion to accept the minutes as read; 2nd by Robert with a unanimous vote taken.

Carol:
- Discussed the need to have Francis Waterman check out the roof of the Cheshire Town Hall for leaks.
- Discussed change of personnel plans for the Water Meter Reader position.
- Signed Building Permit section regarding wetlands for the building of a deck at 48 Yorkshire Drive.

Resident, Barry Emery:
- Reported on the well-organized Clean-Up Cheshire day.  Over forty (40) bags of trash was collected and hauled to the Cheshire Transfer Station by Peter LeFebvre  Mr. Emery reported that the event was well received as a community event and thanked John Tremblay for his efforts in organizing the event.   Carol thanked all involved for their hard work and for the positive experience residents enjoyed.

Highway Department, Peter LeFebvre:
- Bus shelter will be in on Thursday.
- Four (4) employees attended continuing education classes offered by MIIA in North Adams. (2A and 2B)
- Springfield offers mowing licenses and Peter will be checking into the schedule to enroll employees.
- Salt ordering.  The price of salt is up 50% (Morton Salt.)

Town Clerk, Christine Emerson:  In Library

Chief Garner:  Weekly Report submitted.

Town Administrator, Mark Webber:
- Kittay update:  Peter suggested checking the basement weekly and shutting off power and water. Process continues.
Met with Bruce Agusti/MEMA and executed grant documents for $4,435 in emergency equipment funding.
- Received notice from MA DOT that money has been sent to the Town for one-time additional state funding for June rain events ($39,953.39) and pothole repairs ($30,292).  This additional funding was made possible due to Peter’s diligence in completing paperwork in a timely fashion.
- Met with an employee to review FMLA process. There is an allowance under FMLA of up to twenty-six (26) weeks in a calendar year.
- Road salt usage estimate was sent to the State in order to take advantage of the State contract price.  There is a concern about shortages this winter and it was suggested to purchase early and often.
- Spoke with Bill Soloman. Contract signing should be forthcoming.


Town Administrator, Mark Webber:
- ABCC returned the Cheshire Liquors application for early Sunday opening as incomplete.  The BOS needs to sign a Form 43.
- Water to be ordered from Berkshire Mountain Spring Water.

Mail and Correspondence:
- November 6, 2014.  Invitation to the Selectmen’s dinner at the Skyline Country Club.

With all business finalized Paul motioned to close the meeting, 2nd by Robert with a unanimous vote taken.
Time:  7:45 PM.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen Secretary

________________________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Paul F. Astorino, Superintendent of Buildings and Grounds

 

October 14, 2014
6:30PM

In Attendance: Carol A. Francesconi and Robert S. Ciskowski
Absent: Paul F. Astorino
Press: The Courier

Robert read the meeting minutes of October 7, 2014. Carol made a motion to accept the minutes as read; 2nd by Robert with a unanimous vote taken.

Highway Department, Peter LeFebvre:
- Bus shelter project progressing.
- Received a Certificate for Post Accident/Supervisor Reasonable Suspicion Training/Cheshire Council on Aging/George Gilpatrick, FTA Consultant.

Town Clerk, Christine Emerson:   In Library
- Requested the Board of Selectmen to sign the election Warrant.

Chief Garner:   Weekly Report submitted.

Town Administrator, Mark Webber:
- Dollar General did not submit an application to the Building Inspector.  A representative for Dollar General did have Carol A. Francesconi sign the section regarding no wetlands on the Route 8 property in question.
- Spoke with Dave Fabiano of Community TV in North Adams regarding the ComCast contract.  There will be a meeting/photo opportunity on October 29th.  Time and location to be announced.
- Complaint from Peter Armstrong of 44 Coolidge Road regarding a town water line repair.  Francis Waterrman assured the BOS that by the evening the issue would be addressed.
- Board of Selectmen suggested the Water Meter Reader wear a Water Department vest for identification. -  --- Submitted letter of appointment for Myron Proper, Inspector of Animals, for May 1, 2014 until
April 30, 2015.
- MS office installed on new computer. (Town Clerk’s Office.) All email accounts have been updated.
- Received an email from Kurt Boisjolie/DEP re: Pine Valley.
- Received wire transfer of $85,570 into the bank for Cheshire from AFG which covers the cost of the Scott air packs.
- Gathered winter materials bid information for Peter.
- Submitted booklet for county service providers from the Northern Berkshire Community Coalition.
- Set up on line reporting for Workers Compensation claims and reporting with MIIA.

Appointment letter will be sent to Veteran’s Agent, Rosanne Fieri.

Audience:
- It was reported that State Representative, Gailanne Cariddi, will be assisting in the Cheshire Clean Up on Saturday, October 18, 2014.

COA, Karmen Mitchell Field
- Updated the Board on requests from citizen’s group for scheduling activities and possibly using the Cheshire Community Center.
- Noted that she has a copy of the Veteran’s Blue Book.

Mail and Correspondence:

With all business finalized Carol motioned to close the meeting, 2nd by Robert with a unanimous vote taken.
Time:  7:38 PM.

Respectfully Submitted,


Carole A. Hilderbrand, Board of Selectmen Secretary


________________________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Paul F. Astorino, Superintendent of Buildings and Grounds

 

October 7, 2014
6:30PM

In Attendance: Carol A. Francesconi and Robert S. Ciskowski, and Paul F. Astorino
Absent:  
Press: iBerkshires and The Courier

Robert read the meeting minutes of September 30, 2014. Carol made a motion to accept the minutes as read; 2nd by Paul with a unanimous vote taken


Resident, Ron Lancia:
- Reported that the roads at the Pine Valley Mobile Home Park will not be blacktopped.

Carol:
- Review audit concern regarding trash bags inventory. Receipts will be put into place.

Highway Department, Peter LeFebvre:
- (WRRP) Winter Roads Rapid Repairs.
- Blacktopping completed on Wells and Windsor Roads.
- Boat dock will be taken out by the end of October.
- Driveway Permit; Richard Perry, 114 Eastview Drive.

Town Clerk, Christine Emerson:   In Library

Chief Garner:   Weekly Report submitted.

Town Administrator, Mark Webber:
- Dufour situation resolved with an agreement to pay 4 installments prior to June 30th.  ($37K)
- A letter will be send to Ed St. John regarding the number of dogs allowed on a residential property.
- Joe Boudreau stopped by to introduce his replacement, Matthew Andre.
- Checking into the Barrette Fund.  Michelle Whitney stopped by to discuss a plan for a new playground.  The Barrett Fund might be a perfect match for the playground project.  Mark and Michelle will meet to review
the requirements.
- Photos received from Tim McElroy regarding wood furnace smoke on Richmond Street- Kurt Boisjolie called
regarding roads at Pine Valley Mobile Home Park.  He said the DEP have no jurisdiction over the roads or construction issues related to the septic upgrade.  He is awaiting word from the project engineer to schedule a final inspection of the upgrades.
- BOS signed Chapter 90 contracts.
- Spoke with Tom Matuszko, BRPC, regarding the Central Berkshire towns forming a Veteran’s District.  Mark will explore the South County model.
- Submitted examples of noise ordinances for the BOS to review.
- COA grant for up to $1K application due November 30th.  Mark will review with Karmen.
- Carol signed letter of support for a grant piggybacking for the Community Software Consortium for Becky Herzog. Cheshire is a part of this DOR affiliated program.
- All AFG concerns addressed with the grant writer and everything is set for purchases and reimbursement for the same.
- Sent list of double utility poles, furnished by Peter, to Richard Ladd of Verizon.
- BRPC will be sending a survey to Rail Trail abutters asking for feedback regarding any negative living by the trail.
- New office computer needs Outlook and Office installed.
- Mark will check into the upcoming National Grid electric increase.

Robert:
- Suggested the creation of a list of services available for townspeople seeking different resource assistance.

One day liquor licenses for the Cheshire Rod and Gun Club; $100.00.

Resident, John Tremblay:
- Discussed possible upcoming town activities such as outdoor movie nights and block parties.

Board of Selectmen:
Following engineering advice, Carol motioned to deny the request for Vendor payment in regard to the water meter project, 2nd by Robert with a unanimous vote taken.  Carol; deny, Robert; deny, Paul; deny, and
Rick Guerney, deny.  (Water Department member.)  Note:  Francis Waterman, abstained.

Mail and Correspondence:
- Time Warner.
- Flyer:  Saturday, October 18th; Fall Clean Up. Rain date:  October 19th.

With all business finalized Carol motioned to close the meeting, 2nd by Paul with a unanimous vote taken.
Time:  8:15PM.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen Secretary
________________________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Paul F. Astorino, Superintendent of Buildings and Grounds

September 30, 2014

 

6:30PM

 

 

In Attendance: Carol A. Francesconi and Robert S. Ciskowski, and Paul F. Astorino

 

Absent:

 

Press: iBerkshires and The Courier

 

Robert read the meeting minutes of September 23, 2014. Carol made a motion to accept the minutes as read; 2nd by Paul with a unanimous vote taken

 

Present member of the Northern Berkshire Cultural Council nominated Maureen Riley-Moriarty to the council.  Ms. Reynolds’ will be submitting a letter of resignation.

 

Resident, Ron Lancia:

 

Updated the Board on the status of the sewer system at Pine Valley Mobile Home Park of which he resides.

 

- All proposed units to be on the system have been hooked up.

 

- Roads need repairs and paving.

 

- Lawns are ok.

 

- Mr. Lancia questioned if the system had passed and is legal.

 

 

 

One Day Liquor Licenses issued to the Cheshire Rod and Gun Club for $100.

 

 

 

Highway Department, Peter LeFebvre:

 

- Blacktopping taking place this week on Wells and Windsor Roads.

 

 

 

7:30PM  Verizon Pole Hearing – Curran Road

 

- Peter updated the representative of past pole issues of removal that have not been taken care of.

 

He stated the only time past issues receive attention is when a new Hearing takes place.  The representative requested a list of all pending concerns and he will give it to Verizon.  Paul motioned to approve the request; 2nd by Robert with a unanimous vote taken.

 

- Resident, Barry Emery submitted his general issue for 395 East Harbour Road pole issue since March.

 

The representative will call the construction manager to check into the concerns and request the job get done asap.

 

 

 

Town Clerk, Christine Emerson:   In Library

 

 

 

Chief Garner:   Weekly Report submitted.

 

- Halloween will take place on FRIDAY, OCTOBER 31, 2014  5:30-7:00pm.

 

 

 

Robert: Questioned if the upcoming Evictions Hearing would address park issues.  Answer:  “No.”

 

- Questioned the status of education for mower licenses.  Peter stated, “Presently, no testing sites are available.”

 

 

 

 

 

Town Administrator, Mark Webber:

 

- Call received from Tim McElroy, Springfield DEP, regarding a complaint received about an outdoor wood furnace on Richmond Street.  It was suggested that Mark call the complainant.

 

- Bat incident.  Mark will follow through with procedures according to the Department of Agricultural Resources.

 

- Call from resident, Elaine Daniels, concerned about heavy chlorine smell in the drinking water.

 

- Spoke with Frank Petrulli/USDA regarding the water meter project.  The project has been closed out.  Mark will be speaking with Rebecca and Clark Rowell, the financial advisor, to let them know regarding the long term financing of the loan.

 

- Email regarding upcoming changes to wetland regulations.   New changes should be on line in one month.

 

- Submitted approved MA DOT contract for June/July rain event additional grant funds - $40,000.

 

- Gas leak outside the annex in the street.  Berkshire Gas has it marked. Odoriferous.

 

- Grant writer for the AFG grant for air packs needs to amend the submittal to include the cascade system which was inadvertently omitted from the application which was funded.

 

- Received a second request from New England Center for Investigative Reporting requesting payroll records.

 

All municipalities in the State have been contacted.

 

- Researching process for training to become a bona fide hearings officer.

 

- Submitted amended version of Cheshire employee discipline policy.  To be discussed on 10/7/14 with the

 

BoH, Assessors, Police, Water and Highway Department heads.

 

- Submitted for approval, a letter to the MA DOT regarding Rte. 8/Nobody’s Road crossing.

 

- No communication Bill Soloman of Time Warner.

 

 

 

7:50PM  Treasurer, Becky Herzog:

 

- Discussed the implementation of Semi-annual Preliminary Tax Payment System Effective FY 2016.  This would have to be accepted at the June Annual Town Meeting.

 

 

 

Water Department, Rick Guerney:

 

- Carol requested that reverse 911 be utilized in the future should there be an issue with the water.

 

 

 

Mail and Correspondence:

 

- Berkshire Gas Company.  Application for Permit for Gas Main Repair in front of 93 Church Street.

 

- Memorandum received from the Planning Board.  Fee increase:  Residential/Business; $400 with AG; $300 for special permits. The change takes place  as of September 30, 2014.  Carol motioned to accept the increase; 2nd by Paul.  A unanimous vote was taken.

 

 

 

With all business finalized Carol motioned to close the meeting, 2nd by Paul with a unanimous vote taken.

 

Time:  8:05PM.

 

 

 

Respectfully Submitted,

 

 

 

Carole A. Hilderbrand, Board of Selectmen Secretary

 

_____________________________________________________________________

 

Carol A. Francesconi, Chairman

 

Robert S. Ciskowski, Clerk

 

Paul F. Astorino, Superintendent of Buildings and Grounds

September 23, 2014

6:30PM

In Attendance: Carol A. Francesconi and Robert S. Ciskowski, and Paul F. Astorino
Absent: 
Press: iBerkshires

Robert read the meeting minutes of September 16, 2014. Carol made a motion to accept the minutes as read; 2nd by Paul with a unanimous vote taken. Correction for the September 9, 2014 Tax Classification Hearing.
Please note that the Assessor’s advised the BOS of conflicts for the date scheduled and would be available on
September 16, 2014.

Highway Department, Peter LeFebvre:
- Carol questioned if sidewalks were needed by Whitney’s/Nobody’s Road.  There appears to be
traffic generating from the rail trail to Whitney’s Farm Market.  Mark will write a letter to the MASS Highway.
- Met with Emily Stockman regarding East Harbor Road culvert.  In her opinion the project would cost approximately $100K.  The Army Corp of Engineers would have complete control of the project.  Project:  on hold.
- Will complete pipe project on Wells Road (replacement) before blacktopping/guard rail completed.
- Paul suggested installing “No Parking” signs on Richmond Street as people are parking on the street to do banking.
- Carol reminded Peter that the bushes on Richmond Street need additional trimming.

7:00PM  The BOS attended the Audit exit meeting with Scanlon Associates.  The BOS returned to the 7pm meeting at 7:41pm.

Resident, Diana Pikil.  Inquired about a noise ordinance for the Town of Cheshire.  Carol suggested speaking the Planning Board as well as calling the Cheshire Police Department to voice a complaint each time she has to endure loud music.

Robert:
- Questioned when does the BOS gets involved when there is a disciplinary action to be taken in other departments.  Mark noted that the department head would take action and then with knowledge the BOS could assist in its approval.

Town Administrator, Mark Webber:
- Town and lake area tax rate will be $11.94.  The State has approved. Mark reported that there are 351 cities/towns and Cheshire was #17 for receiving State approval.
- Presented the BOS with several examples of Job Descriptions to review.
- MIIA.  Signage could be used:  “Use at your own risk” in the area where, in the past, wood has been piled for residents to cut.  Do not supply chain saws.  Do not provide supervision. 
- Discussed the North Adams Cable TV renewal.
- Highway Department personnel injury.


Town Administrator, Mark Webber:   continued
- Amended contract of $40K to cover Highway Department expenses to repair rain damaged roads.  Due to Peter’s diligence in record keeping reports for reimbursement, he is prepared to meet the deadline of
October 30th.  It should be noted that several other towns did not submit an initial damage cost estimate to the State back in July.  Therefore, they will have no chance to complete the work by the end of this month as required and will lose out on this one-time free money.
- Checking into free computers offered by the BRPC.
- Training is required and a certificate of completion is received after successful completion for the position of Hearing’s Officer.

Robert:
- Robert was glad to hear MIIA’s response and, as a thought, suggested the town dump truck bring the wood to the resident’s home using a master list of people who are interested.  He asked the BOS and Peter to think about it as it would be a service to the community. Peter responded it would be difficult to schedule deliveries and was concerned about property damage.  Much of the wood pieces are  large chunks of wood and difficult to handle in general.

Town Clerk, Christine Emerson:   In Library

Chief Garner:   Weekly Report submitted.

Henry Klein of Adams inquired about the property on Route 8 “Former Country Charm Restaurant.”  He inquired about possible future plans of the structure and the amount of acreage available.

Mail and Correspondence:
- Berkshire Gas Company.  Application for Permit; Lanesboro Road, Replacing telemeter.

With all business finalized Carol motioned to close the meeting, 2nd by Paul with a unanimous vote taken.
Time:  8:15PM.

Respectfully Submitted,


Carole A. Hilderbrand, Board of Selectmen Secretary

______________________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Paul F. Astorino, Superintendent of Buildings and Grounds