Selectmen's Weekly Minutes

Listing of the Board of Selectmen's Weekly Meeting Minutes.  Click HERE to view list of posted Agendas

September 27, 2016
6:30PM

In Attendance: Paul F. Astorino, Robert S. Ciskowski and, Carol A. Francesconi
Absent:       
Press: The Courier
                  
Robert read the Board of Selectmen meeting minutes for Tuesday, September 20, 2016; Carol accepted as presented; 2nd by Robert with a unanimous vote taken. 

Resident, Atalanta Sunguroff, inquired about the preventive measures moving forward regarding the Japanese Knot Weed control.  Peter noted that he did not believe that cleaning out ditches and culverts contributed to the weeds growth.  Ms. Sunguroff also reported bug issues on Ash Trees on East Main Street and Wells Road.
Peter will be checking out the situation and report back to the BOS.
Ms. Sunguroff also suggested a Stop sign be reinstalled by East Main and Church Street.  Carol requested Peter to reinstall a sign.  Peter reported that several signs at that site have been stolen.  A replacement will be forthcoming.

Paul:
- Asked for Peter’s recommendation regarding the Blacktopping Bids received on Tuesday, September 20, 2016. 
- Peter, after reviewing all bids carefully, recommended the bid of $214,500 inclusive to DelSignor of Troy, NY. Carol made a motion to award the Bid to DelSignor, Troy New York; 2nd by Robert with a unanimous vote taken.

Highway Department, Peter LeFebvre: 
- Reported the approval of Sand Mill Bridge repair.  Mylars of the plan have to be sent to Boston.  An engineering estimate will be needed; an application for Chapter 90 will be submitted, a Cheshire Conservation Commission Hearing will be needed to be scheduled.
- Patching continues
- Peter will be attending a New England Highway Association meeting in Boxborough, MA on September 28, 2016.

Paul:
Read the following Forest Cutting Plans:
- Joseph Alibozek, Jr., 420 Stewart White Road.
- David Krutiak, Stewart White Road.
- Evelyn Reynolds, Fred Mason Road.

Cheshire Planning Board, Donna DeFino, Chairman:
- Requested the re advertising for an Alternate Cheshire Planning Board member on the website.
- Suggested the fee of $50.00 and $25.00 for extra lots for the filing of Form A’s.  Carol motioned to charge $50.00 and $25.00 for extra lots for the filing fees for a Form A; 2nd by Paul with a unanimous vote taken.
- Christine Emerson will have the forms posted on the website for convenience.

Paul:
- Attended the Collins Center Kickoff meeting on Tuesday, September 27, 2016 from 3:45pm to 5:00pm.
- Paul reported on the presentations on district history and current challenges, the district’s and town’s preliminary goals. 
- There will be a posting for a World Cafe’ with tentative dates of October 22nd or October 29th.  He advised watching the website for a posting.
- Those in attendance: Monica Lambay, Senior Associate, Collins Center; Rick Kingsley, Associate, Collins Center; Bil Lupini, Associate, Collins Center; Rob Putnam, Superintendent, ACRSD; Ed St. John, School Committee ACRSD; Jeff Snoorign, Chair Adams Select Board, Town of Adams; Paul F. Astorino, Chairman Cheshire Selectmen, Cheshire; Joe Nowak, Adams Select Board, Town of Adams; Paul Butler, Chair ACRSC, Town of Adams.
- Paul highlighted discussions on rankings, going forward with a decreasing population and the World Café. Paul noted that the meetings are open to the public.  They will be discussing goals of the school district, closing 1 or 2 schools and all going to Hoosac High School.  He encouraged everyone to voice their concerns.
     
Town Administrator, Mark Webber:  On vacation

Police Chief, Timothy Garner:  Submitted the Weekly Report.

Town Clerk, Christine Emerson:  Thanked Colin from The Courier for the great coverage on the Cheshire Town Library.

The BOS requested the Cheshire Board of Health to investigate 78-80 School Street and report back to the BOS.

Carol accepted an application for the CCC Determination of Applicability for Francis A. Waterman, Jr., to install two (2) pole solar poles at his residence.

Mail and Correspondence:

With all business finalized Paul motioned to close the meeting at 7:30pm; 2nd by Carol with a unanimous vote taken.


Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Paul F. Astorino, Chairman
Robert S. Ciskowski, Clerk
Carol A. Francesconi, Superintendent of Buildings and Grounds

 

September 20, 2016
6:30PM

In Attendance: Paul F. Astorino, Robert S. Ciskowski and, Carol A. Francesconi
Absent:       
Press: iBerkshires and The Courier
                  
Robert read the Board of Selectmen meeting minutes for Tuesday, September 13, 2016; Carol accepted as presented; 2nd by Paul with a unanimous vote taken. 

Carol:
- Reported a conversation she had with Mr. Malnati of the BRTA regarding the elimination of a bus stop in Cheshire located by the Cheshire Post Office.  Mr. Malnati assured her that they would not being making a change to that stop.

Cheshire Historical Commission, Diane Hitter, Chairman:
- Ms. Hitter reported on a meeting on September 14, 2016 at the Massachusetts Archives in Boston regarding the National Register Program. A power point presentation was given by Greg Farmer about Cheshire and it was positively received.  Ms. Hitter reported that the Cheshire Town Hall was accepted to the National Register which also includes the State Registry.  This honor opens the possibility to applying for competitive grants.  The Cheshire BOS thanked Ms. Hitter and her Commission for their due diligence in seeking this status.

Highway Department, Peter LeFebvre: 
- Will be mowing Windsor Road.
- Continuing to clean catch basins.
- Checked on trees needing cutting and checking with to the State to see if they are willing to cut some of the trees.
- Paul asked that Mark be reminded to check on Route 116 and the guard rails.
- Waiting on word from the Lenox State Highway Department regarding Sand Mill Bridge.
- Reported that as a community service project, GeoBash, cleaned the Stafford Hill Monument area.  They would like to hold a spring picnic.
- Peter will be asking Mark to have an energy audit for new lights for the Town shed.

Cheshire Assessors:
- Tax rate has been approved.

Town Administrator, Mark Webber:  On vacation


7:10PM  Blacktopping Bids. (6,000 feet for Wells Road and 3,800 feet Windsor Road.
Carol reviewed the requirements for submission and Paul opened the Bids:
1. DelSignor, Troy New York   $66.00/ Ton
2. HMA Contracting, Mechanicville,   NY $65.88/ Ton
3. Warner Bros., Sunderland, MA   $66.50/ Ton
4. Lane, Westfield, MA     $67.00/Ton
Bids closed for Peter’s review.  Peter will report back to the BOS on Tuesday, September 27, 2016 with a recommendation.

Police Chief, Timothy Garner:  Submitted the Weekly Report.

Town Clerk, Christine Emerson:  No issues or concerns.

Robert:
- Reported the cancellation of the Master Plan Committee meeting for September 19, 2016.  Robert reported that 34 individuals have completed the interview process for the Master Plan.  Only one individual declined to participate.

Peter:
- Gave an overview of his evaluation of road conditions, in general, in Cheshire.  He discussed the costs of improvements and the need for resurfacing part of West Mountain Road.  Resurfacing is all the town can afford to do but it needs a lot of work.  He noted two culverts need replacement and the costs now compared to years ago.
Paul: Voiced concern, again, regarding the guardrails on Route 116. Peter estimates the costs of correcting culvert work could be from $2M to $3M.
Robert: Suggested the possibility of moving the road to eliminate culvert washouts.  Peter gave an overview of the area and felt it would be difficult and expensive if not impossible due to State regulations.

Mail and Correspondence:
- Letter submitted from Amy Emerson, Cheshire Library Director, requested the use of $500 for the cost of new acquisitions from the Phillip Burns Memorial Fund. The BOS approved.

With all business finalized Paul motioned to close the meeting at 7:30pm; 2nd by Carol with a unanimous vote taken.


Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Paul F. Astorino, Chairman
Robert S. Ciskowski, Clerk
Carol A. Francesconi, Superintendent of Buildings and Grounds


September 13, 2016
6:30PM

In Attendance: Robert S. Ciskowski and, Carol A. Francesconi
Absent: Paul F. Astorino    
Press: iBerkshires and The Courier
                  
Robert read the Board of Selectmen meeting minutes for Tuesday, September 6, 2016; Carol accepted as corrected; 2nd by Robert with a unanimous vote taken. 

Highway Department, Peter LeFebvre: 
- Carol commended Peter on the installation of benches at Leland Park.  She noted that they were, “Beautiful.”
- Road painting has been completed with no negative incidents.
- The catch basin cleaner will be in town this week.
- Peter will take a look at a resident’s set of stairs and the possible hazard to children walking by.

Town Administrator, Mark Webber: 
- Sent a note to ACRSD Superintendent Putnam requesting information on this year’s beginning enrollment census at Cheshire Elementary School.  Several parents have voiced concerns raised over child safety at the bus stop at the corner of Richardson and Route 8.  Apparently, children are hiding behind guardrails when trucks come by.  Additionally, Mark asked that he investigate the District’s net metering electric capacity and any agreements that might be already in place.  Additional net metering credits for an eastern project that would benefit the District are offered from the Bushika developers.  The program ends in January.
- Spoke to Kirt Mayland’s partner yesterday and he said the Bushika project is coming on line any day.  They are waiting for final approval from National Grid on the required interconnection permit.
- Discussed the State’s new Small Bridge Program with Peter.  The grant program has strict criteria for scoring and is limited to bridges with spans between 10 and 20 feet, which are weight posted, closed, pose a public safety or inconvenience, etc.  Total statewide funding is $10M per year for each of the next five (5) years.  Peter will recommend which if any of these structures might qualify for an application.
- Spoke with Steve Mack of Foresight Engineering this past Friday.  He has had no word from Boston on Sand Mill Road Bridge in weeks.  He said he would call Boston again on Friday.
- Sent out more plans and specs for the upcoming paving project.
- MIIA, the Towns property and casualty insurer will be sending an adjuster next Tuesday to view all Town properties valued in excess of $100,000 for insurance purposes.  Robin furnished property records for same.
- MIIA will also be sending a loss run report for the Town.  A grant application for loss control may be possible.
- Submitted a Custodian Job Description for review.  Town Clerk, Christine Emerson has Town employment applications.
- Lake Use Permit changes given to Carole H.

7:00PM Tax Classification Hearing
- Robert read the Legal Notice for the Hearing as published in The Berkshire Eagle.  Representing the Assessor’s was Robin Wadsworth, Assessor Clerk. She reported that the tax rate will be $12.39 for fiscal 2017 which is 13 cents higher than 2016’s rate of $12.26.
- Mark voiced approval of the rate noting that a single family home in Cheshire 2016 was approximately $205,248.  A tax bill average would be approximately $2,500 or a $27.00 increase.
- Robert questioned the benefit from a split rate of taxes.  Robin felt there was no new or huge commercial or industrial business to make it worthwhile.
- Robin noted that there is only about 8.5 percent of Cheshire businesses and personal property and the split rate would be $11.75 for residential and $18.59 for commercial.
- She noted a $20,958 increase in growth which is smaller than usual.
- Reported was the figure of $99,154 for the Town’s levy capacity.
- The BOS commended the Assessor’s on their fantastic work.  Mark thanked Robin and the Assessor’s for their diligence in preparing the reports and submitting them so they can receive approval quickly.
- Carol made a motion to approve the single tax rate of $12.39 for 2017 for businesses and residential; 2nd by Robert with a unanimous vote taken.

Resident, Fred Jayko:
- Inquired if the town has had any complaints regarding poor Time Warner Cable service.
- Carol noted personal poor service history and said that the Town receives a yearly report that shows the amount of complaints received.  That number is usually low.  She suggested Fred continue to call to receive better service.
- Mr. Jayko reported trees in need of cutting down on Wells Road.  Peter will follow up and report back to the BOS.

Police Chief, Timothy Garner:  Submitted the Weekly Report.
- Chief Garner reported a tractor trailer on West Mountain Road that was unable to turn.  The road was closed for four hours.  He suggested installing signs indicating that passage is not possible for large trucks.

Town Clerk, Christine Emerson:  Felt the voting went well.  The number was low; 300 out of 2300.

Resident, Gary Trudeau:
- Voiced displeasure with the new voting machine.  He felt people were standing around the machine and that they could view his ballot choices.  He asked the Town Clerk to investigate the situation.  Town Clerk, Christine Emerson, assured Mr. Trudeau that it was impossible to read the ballot.
- Mr. Trudeau also felt it should be demanded for the School Board to be accountable to residents as to what is happening.
- Robert assured Mr. Trudeau that the Cheshire BOS and Mark have been in communication with Interim Superintendent Putnam and have had several meetings going over his plans.  The BOS were impressed with his knowledge and up front approach.  The BOS was satisfied, to date, with his performance and feel comfortable contacting him with any questions.  In fact, Robert advised Mr. Trudeau to call Superintendent Putnam to make an appointment to meet him and have a conference with him.
- Mr. Trudeau noted that the Master Plan Survey was good except for the schools.
- Interim Superintendent Putnam’s reports can be viewed on line under Adams-Cheshire Schools or the PTG.


Robert:
- Thanked Peter Traub for working on creating a Master Plan concept and assisting in getting the work done with the committee and Berkshire Regional Planning Commission.

Carol:
- Reported that she is against the elimination of a bus stop in the Town of Cheshire.  She wants to be proactive and wants to attend the Friday, September 23, 2016 10-2pm meeting with the BRTA at the First Baptist Church of North Adams meeting room.  This meeting is open to the public and is a:  Public Meeting for More efficient BRTA bus service.

Robert:
- Will discuss 3-5 Selectmen legal opinion next week when there is a full BOS.
- Read an article in The Berkshire Eagle regarding a one lane bridge in Sheffield, MA and the need for a temporary light.  He wondered if there might be a parallel to Sand Mill Bridge.
- Robert noted a busy event on the rail trail last week end and questioned Chief Garner if there were any visibility issues as many were parked on Route 8.  Chief Garner will be there Saturday for another event and will control the issue.

Mail and Correspondence:
- Eversource plans for Aerial Patrol Notification in Western MA transmission lines for vegetation issues.
- BRTA Public Meeting for More Efficient Bus Services.
- Report from Superintendent Robert Putnam dated Tuesday, September 13, 2016.
- DEP (MassDEP) awarded the Town of Cheshire a Sustainable Material Recovery Program Municipal Grant up to $500 for a Small-Scale Initiative.
- Memorandum from Carole H. documenting a verbal communication from Ronald Tenczar’s family requesting his resignation be accepted due to his health. The BOS regretfully accepted the resignation and thanked Ron for his many years of service on the Cheshire Zoning Board of Appeals.  Carol motioned to accept the resignation; 2nd by Robert with a unanimous vote taken.

With all business finalized Robert motioned to close the meeting at 7:55pm; 2nd by Carol with a unanimous vote taken.


Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Paul F. Astorino, Chairman
Robert S. Ciskowski, Clerk
Carol A. Francesconi, Superintendent of Buildings and Grounds


September 6, 2016
6:30PM

In Attendance: Paul F. Astorino, Robert S. Ciskowski and, Carol A. Francesconi       
Press: iBerkshires and The Courier

Robert read the Board of Selectmen meeting minutes for Tuesday, August 30, 2016; Paul accepted as corrected; 2nd by Paul with a unanimous vote taken. 

Highway Department, Peter LeFebvre: 
- Advised the BOS that there would be road line painting and it will be done in the nighttime so it does not disturb traffic or driving over the wet paint.
- Continue to clean manholes and catch basins.
- Catching up on mowing on Outlook and Stewart White Roads.
- Worked on the kitchen drain in the kitchen at the Cheshire Community Center. (Grease trap pumped out.)  - -- Called Klammer’s Plumbing to repair the men’s room toilet.
- Will be ordering the new truck next week.
- No communication from the State regarding Sand Mill Hill Bridge.

Assessor, Barbara Astorino:
- Reported to the BOS that Robin had submitted numbers on Tuesday night and were approved Thursday afternoon.  The BOS commended the Assessor’s for doing an exemplary job.

Town Administrator, Mark Webber: 
- Discussed Public records request protocols.  Specifically, payroll/wage information requests need to go directly to the Treasurer.  The public records law was just amended and it goes into effect January 1, 2017.  Among the changes is a requirement that each town must designate a “Records Access Officer” to coordinate, compile and preserve records requests.  The Town Clerk, Christine Emerson, was appointed the Records Access Officer.
- With everyone’s help-Carole, Becky and Robin we’ve begun sending bills for the Bushika solar PILOT agreement.  This year’s billing will be $10,725, billed quarterly.  That figure goes up 1.5% each of the next twenty (20) years.
- Sent out a few more paving bid packages to potential bidders.
- Drafted a letter of award for the new Highway Department truck. Watching for mail from the government for discount pricing from Dodge.  Informed Becky of the borrowing schedule per town meeting authorization.  The truck won’t be ready for another six (6) months or so.  Peter will receive the final number before the truck is delivered and payment is due.

Town Administrator, Mark Webber:
- Transfer Permit.  Spoke to the Section Chief at DEP said the town was all set to operate the transfer station.  We are all set and in compliance until 2020.  DEP sent a copy of the compliance.  Mark will give a copy to the Board of Health.  There is a requirement that the town by the end of 2016 perform a 3rd party inspection of the facility.  This is required ever two (2) years. Mark also learned that the Town is required to do the same bi-annual 3rd party inspection of the landfill facility located at 730 Notch Road.  Carol noted that 730 Notch Road has not been a land fill for over thirty (30) to thirty-five (35) years.
- Sent a thank you note to Ray Fisher for his persistence in addressing the Cheshire Lake weed problem.  Mark noted that he is a great steward of this asset.
- Mark continued the discussion of job descriptions, hours, pay, and advertising for the Town Custodian.
- Submitted a copy to Carol for the job description for Town Administrator.
- Continuing to work on Highway Superintendent job description.
- Will advise the Chief of Police that an invoice needs to be submitted to the Accountant and pay for the radio equipment from Pittsfield Communications prior to September 30, 2016.
- Discussed Peter’s ability to post speed limits.

Carol:
- Lake inquiries regarding the NOI for treatment have been addressed.  The DEP NOI was submitted in 2000. Extensions have been submitted and as long as the chemicals remain the same, it will be good for twenty (20) years.
- Carol thanked Ray Fisher for handling the weed issue at the lake.

Resident, Christine Megaro:
- Ms. Megaro inquired about the status of Sand Mill Hill Bridge.  She voiced the inconvenience to her daughter’s business as well and how it has affected her business.  She noted that many trucks are unable to deliver supplies.
- Ms. Megaro reported that there were dogs roaming with Parvo in her back yard.  She reported two (2) dogs were dead and her difficulty in contacting the Dog Officer for assistance.  Carol placed a call to the Dog Officer for answers.
- She also reported fireworks near Stafford Hill that frightened her horse and he cut himself.  The veterinarian  bill was $2,000 and the horse passed. She requested the Town of Cheshire to enforce the law against fireworks.

Police Chief, Timothy Garner:  Submitted the Weekly Report.

Town Clerk, Christine Emerson:  No issues or concerns.

Mail and Correspondence:

Paul motioned at 7:21 to go into Executive Session:  “To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the governent’s bargaining or litigating position.  Also, to conduct strategy sessions in preparation for negotiations with non-union personnel; to actually conduct collective bargaining and contract negotiations with non-union personnel.”
- Paul motioned to go into Executive Session and noted that the 6:30 meeting would not reopen.
Paul F. Astorino, Yes; Robert S. Ciskowski, Yes; and Carol A. Francesconi, Yes.
                  

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Paul F. Astorino, Chairman
Robert S. Ciskowski, Clerk
Carol A. Francesconi, Superintendent of Buildings and Grounds


August 30, 2016
6:30PM

In Attendance: Paul F. Astorino, Robert S. Ciskowski and, Carol A. Francesconi
Absent:       
Press: iBerkshires
                  
Robert read the Board of Selectmen meeting minutes for Tuesday, August 23, 2016; Paul accepted as corrected; 2nd by Paul with a unanimous vote taken.  (The Executive Session changed to September 6, 2016)

Highway Department, Peter LeFebvre: 
- Copies of the 2016-1027 Contract was given to Peter to distribute to the highway crew.
- Peter reviewed the Bids received for a new Cheshire Highway truck and after making a comparison he recommended the purchase of from Modern Ram Dodge the 2017 truck costing $113,333K.  The BOS after discussing the options, Paul made a motion to accept Peter’s recommendation to award Modern Dodge; 2nd by Robert with a unanimous vote taken. (Modern Ram Dodge, 68 Waterbury Road, Thomaston, CT 06787)
- Peter reported that weed removal will continue on 8/31/16.  The harvester will be returned and will be working until Friday at noon.  Peter suggested working with the Water Department since they are the stewards of property, town land, for composting etc.

Town Administrator, Mark Webber: 
- Mark would like to further discuss the Job Description for a town custodian.  Mark would like to discuss the position when there is a full board next week.
- Submitted a copy of the Legal Ad for the tax classification hearing.
- Submitted a copy of a Job Description outline for a Town Administrator.
- Upcoming hearings scheduled around the State by MA DOT regarding the removal of all toll booths along the MassPike.  The nearest one to us is in Lenox at the District 1 DOT office on September 15th beginning at 6:30PM.
- Request received for documentation on the lake treatment.
- Mark reviewed the Governor’s approved legislation on local government reforms.  There are several items of interest that will make more sense than the way we are currently required to do things.
- Had a nice interview with Aammon from BRPC.  He will be meeting with several others in the building as well.
- Will be requesting Paul to sign the MIIA membership agreement.  This is a procedural item required by the State Division of Insurance.
- Mark compiled several Highway Superintendent job descriptions along with other Highway Department employee classifications.  Peter and Mark will review over the next few weeks to work on putting some descriptions together for Cheshire.


Resident, Barry Emery:
- Reported security cameras installed at the Cheshire Elementary School playground area.

Paul:
- Reported that George Sweet would like to install power at the old skating ring area.  The Recreation Committee will be responsible for the $200 cost.

Paul:  Requested an Executive Session for 7pm on Tuesday, September 6, 2016: To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the governent’s bargaining or litigating position.  Also, to conduct strategy sessions in preparation for negotiations with non-union personnel; to actually conduct collective bargaining and contract negotiations with non-union personnel.

Police Chief, Timothy Garner:  Submitted the Weekly Report.

Town Clerk, Christine Emerson:  No issues or concerns.

Mail and Correspondence:
- Employee disability notice received.

Resident, Peter Traub:
- Notified the BOS that lake association representatives will be meeting with SOLitude.

With all business finalized, Paul motioned to adjourn the meeting at 7:30pm; 2nd by Robert with a unanimous vote taken.


Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Paul F. Astorino, Chairman
Robert S. Ciskowski, Clerk
Carol A. Francesconi, Superintendent of Buildings and Grounds


August 23, 2016
6:30PM

In Attendance: Paul F. Astorino, Robert S. Ciskowski and, Carol A. Francesconi
Absent:       
Press: iBerkshires and The Courier
                  
Robert read the Board of Selectmen meeting minutes for Tuesday, August 16, 2016; Carol accepted as presented; 2nd by Paul with a unanimous vote taken. 

Highway Department, Peter LeFebvre: 
- Carol reported a message from Michelle Whitney regarding the need for a backhoe for August 29, 2016 for the preparation of new playground equipment at Cheshire Elementary School.

Carol:
- Reported that the weed removal company (SOLitude Lake Management) will be coming back to continue the weed removal.  Carol spoke to Ray Fisher about the process. To date 95 truck loads of weeks have been removed.

COA Anna Farnum and Peter Traub:
- Introduced the new COA Outreach Worker, Kerry Lahey.  Kerry discussed some of her plans for growing the numbers of seniors attending the various sites.  Although the Master Plan Survey demonstrated a lack of interest in joining the group, Kerry was enthusiastic about different offering that would encourage participation.

Cheshire Fire Chief, Thomas Francesconi:
- Chief Francesconi updated the BOS on the critical need of obtaining water from Cheshire Lake due to the over growth of tape grass and the recent attempt to remove the grass from the lake. He reported that the pumps get clogged and are unable to pump for the houses on Hutchinson Lane, Lanesboro Road, and the cove roads.
- Several different attempts have been made to accommodate the pumping of water.  All attempts have failed.
- Chief Francesconi explained that the department has 3,800 gallons of water stored in trucks and water tankers.  However, that is not sufficient to handle most structural fires.  Additionally, maneuvering a tanker on the cove roads is difficult as they accommodate only one-way traffic.
- The BOS suggested, for an immediate resolution, to advise Mutual Aide of the situation.
- Fire hydrants were thought to be an option but, many are not in operating condition or are on a private water line.
- The BOS will contact Ray Fisher on the current situation and request SOLitude to return the harvester to Cheshire asap.

Town Administrator, Mark Webber: 
- Spoke with the Berkshire County Retirement administrator with concerns of the Retirement Board and the number of hours the Town Accountant works per week. Mark will follow up and report back to the BOS.
- Call received from a resident seeking information about the Cheshire Lake treatment program.  Carole H. and given additional information and Ray Fisher’s contact information regarding the treatment agreement.
- Verizon worked on the telephone system and all systems are up and running.
- Spoke with Mike Lennon of SOLitude last week.  He said, “The timing of the treatment had less to do with the problem than did the unique spring weather and the appearance and habitat of the newly acquired weed (Tape Grass).”  He takes full responsibility and noted that he’s never before seen a similar situation.
- Sent a follow up request to town Counsel seeking direction on the 3 to 5 member Board process.
- Received a note from Todd Ford, Hampshire Council of Governments, following up on the virtual net metering offer for Cheshire residents.  After explaining that the Town was maxed out on net metering credits, he’s asking how and if we/he can proceed on promoting the 15% additional savings for residential customers.  He suggested hold a community presentation hosted by Hampshire COG.  Following that meeting, the BOS could decide whether the Town wishes to sign on as a promoter of the program.  Unsure if this should be a function of Town government.  Additional materials and information is forth coming from Mr. Lennon.
- Worked with Peter on Wells and Windsor Road bid package.  The legal notice has been sent to The Berkshire Eagle.
- Will work on draft for employment opportunity for a maintenance individual for 10-12 hours a week.
- Will be preparing an advertisement for The Berkshire Eagle for a Tax Classification Hearing on 9/13/16 at 7:00pm.

Paul:  Requested an Executive Session for 7pm on Tuesday, August 30, 2016: To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the governent’s bargaining or litigating position.  Also, to conduct strategy sessions in preparation for negotiations with non-union personnel; to actually conduct collective bargaining and contract negotiations with non-union personnel.

Police Chief, Timothy Garner:  Submitted the Weekly Report.

Town Clerk, Christine Emerson: 

6:45PM Paul:
- Read The Berkshire Eagle notice for bids to purchase a new truck for the Cheshire Highway Department. Two (2) Bids were received. (The bid was for a new model year, 4-wheel drive 19,500 G.V.W truck with plow, sand and dump body. Bid price with Trade-in.

1. Place Motors, 19 Thompson, Webster, MA 01570        $109,000.00 
                           

2. Shaker/Modern Dodge Ram,  68 Waterbury Road, Thomaston, CT    06787       
Two Options:  2017 Ram 5500 to specifications    $113,333.00
              New 2016 Ram 5500 exceeds basic equipment  $ 116,869.00

Paul requested Peter to review the bids and come back to the BOS with a recommendation on Tuesday, August 30, 2016.                   

Mail and Correspondence:

Robert:
- Would like to see the Cheshire Plan Survey on the Cheshire website.  Christine reported that there is now a link to connect to it.
- Discussed attendance of members at the committee meetings.  He noted that due to summer and vacations attendance was low.  He reported that Mr. Kaplan of BRPC will be calling for interviews with the stakeholders in town which could include Mark Webber, Carol A. Francesconi, Paul F. Astorino, Library personnel etc.  They would like at least 20-30 people to participate in the interview. The interviews can be via telephone or in person.
- Requested that Thomas Zappula be appointed to the Cheshire Master Plan Committee to replace the resignation of Shannon C. Plumb.  Mr. Zappula possesses a wealth of knowledge since he has been on the Cheshire Zoning Boards of Appeals for many years and is a long time resident.  Paul motioned to appoint Thomas Zappula to the Cheshire Master Plan Committee; 2nd by Carol with a unanimous vote taken.
- Robert questioned if there was any news regarding a possible appeal for the recent rent increase at Pine Valley Mobile Home Park.  No communication(s) have been received.

With all business finalized, Paul motioned to adjourn the meeting at 7:53pm; 2nd by Carol with a unanimous vote taken.


Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Paul F. Astorino, Chairman
Robert S. Ciskowski, Clerk
Carol A. Francesconi, Superintendent of Buildings and Grounds