Selectmen's Weekly Minutes

Listing of the Board of Selectmen's Weekly Meeting Minutes.  Click HERE to view list of posted Agendas

June 21, 2016
6:30PM

In Attendance: Paul F. Astorino,  Robert S. Ciskowski, and Carol A. Francesconi
Absent:       
Press:
                       
Robert read the Board of Selectmen meeting minutes for Tuesday, June 14, 2016; Carol accepted as presented 2nd by Paul with a unanimous vote taken. 

Resident, Ken Egnaczak:
- Discussed the process for submitting a DEP NOI for 1490 North State Road building project.

Carol:
- Signed a CCC permit for a swimming pool for Ruth Armstrong.

Highway Department, Peter LeFebvre: 
-  All ok.
- Will be attending meetings on Thursday and Wednesday afternoon.
- Completing town mowing.

Carol:
- Asked Carole H. to contact Barry Emery to advertise the following on the Cheshire Fire House sign.
“Seeking Volunteers for the Cheshire Conservation Commission.  Respond by July 5th.”

Town Administrator, Mark Webber: 
- Carol asked Mark to secure insurance coverage for the Cheshire Block Parties.  St. Mary’s Church at 159 Church Street will be the site in case of rain.
- Received a Letter of Support from Hooray – Kitchen Brook Dam Removal Project.
- Paul, as Chairman, signed the 2017 Berkshire Regional Transit Contract.
- Contract for Lynn’s computer was signed and will be mailed asap.
- Tracking status of the Sand Mill Road Bridge.  Representative Gailanne Cariddi is following up with the DOT.
- Working on a Salary Comparison spreadsheet.

Police Chief Garner:   Submitted weekly report.

COA, Anna Farnum and Peter Traub:
- Six (6) applications received for the COA Director position. Anna will be reviewing them and will report back to the BOS.

Town Clerk, Christine Emerson: Paperwork signed by the BOS for the:
- Special Election/Debt Exclusion/Monday, July 11, 2016 at the Cheshire Community Center, 119 School Street. Polls open from 9am to 7pm.

Question 1:
“Shall the Town of Cheshire be allowed to exempt from the provisions of Proposition two and one-half, so called, the amounts required to pay for the bond issued in order to purchase a new model year Highway Department dump truck with related plow and sanding equipment?”

Question 2:
“Shall the Town of Cheshire be allowed to exempt from the provisions of Proposition two and one-half, so called, the amounts required to pay for the bond issued in order to purchase a new model year Police Cruiser for use by the Cheshire Police Department?”

A Memorandum was received from the Cheshire Planning Board recommending Donna DeFino to the Cheshire Planning Board.  Carol made a motion for Donna to be a member on the Cheshire Planning Board for Daniel Speth, until the next election, who resigned as the Chairman and as a Board Member; 2nd by Paul with a unanimous vote taken.

Mail and Correspondence:
- Contract received from Jeffrey Grandchamp for covering a fence viewing case.  Carole H. will schedule a meeting.
- Division of Fisheries & Wildlife.  RE:  Cutting Plan: 058-8236-16 – Landowner: Nick Mirke.  No concerns.

Robert:
- Master Plan Committee Meeting met on June 20, 2016 with Tom Matuszko. (BRPC) Will meet in one month with stakeholders to review the results of opinions.

With all business finalized, Paul motioned to close the meeting at 7:45pm; 2nd by Robert with a unanimous vote taken.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Paul F. Astorino, Chairman
Robert S. Ciskowski, Clerk
Carol A. Francesconi, Superintendent of Buildings and Grounds


June 14, 2016
6:30PM

In Attendance: Paul F. Astorino,  Robert S. Ciskowski, and Carol A. Francesconi
Absent:       
Press: iBerkshires

Robert read the Board of Selectmen meeting minutes for Tuesday, June 7, 2016; Carol accepted as amended 2nd by Robert with a unanimous vote taken. 

Highway Department, Peter LeFebvre: 
- Updated the BOS on the installation of the Leland sign.
- Installed two (2) “Children Playing signs” at Stafford Hill.
- Mowing machine down.
- Ordering new tires for mowing machine.

Town Administrator, Mark Webber:  On vacation

Police Chief Garner:   Submitted weekly report.

Town Clerk, Christine Emerson: No issues or concerns. (In Library)

Carol:
- Discussed website options.  The BOS approved the continuation of the IT person presently used to continue at a cost of $250/month.
- Carol will request Mark to advertise for Conservation Commission members.  Additionally, Mark will need to research the change from three (3) to five (5) members and start the process.
- Completed a WPA2 for the DEP on the project for Ken and Sue Egnaczak.  An NOI will be required. A site visit took place.
- Seeking a copy of the Lombardi Court Decision.


Mail and Correspondence:
- Letter from Kraus and Hummel regarding one (1) Eviction.  Date scheduled for Monday, July 11, 2016 7pm at the Cheshire Town Hall.
- Flyer received for the Summer Music Block Parties.  The first event will take place on July 13, 2016 from 6pm to 8pm in front of the Cheshire Town Hall.

With all business finalized, Paul motioned to close the meeting at 7:45pm; 2nd by Robert with a unanimous vote taken.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Paul F. Astorino, Chairman
Robert S. Ciskowski, Clerk
Carol A. Francesconi, Superintendent of Buildings and Grounds

June 7, 2016
6:30PM

In Attendance: Robert S. Ciskowski, and Carol A. Francesconi
Absent:    Paul F. Astorino   
Press: iBerkshires and The Courier
       
Robert read the Board of Selectmen meeting minutes for Tuesday, May 31, 2016; Carol accepted as presented; 2nd by Robert with a unanimous vote taken. 

Highway Department, Peter LeFebvre: 
- Peter reported no news on the Sand Mill Road Bridge.
- Telephone message given to Peter regarding a resident, Carol Walsh, of Shadowland Cove and drainage concerns.

Town Administrator, Mark Webber:
- Mark requested Peter to attend a storm/drain meeting at the BRPC for the working group NPDES on the 16th or 22nd of June.
- Mark will be off on Tuesday, June 14, 2016.
- Checking into who was cutting trees next to or on the riverbank by the Cheshire Liquor Store.
- Bay State Elevator conducted their annual inspection.
- Per the request of the Northern Berkshire Solid Waste, Mark distributed the Town’s buy recycled goods policy for the purpose of satisfying the DEP and receiving a $1,800 grand for the Board of Health.
- Amended the Outreach Worker job description per BOS.  The advertisement has been placed in The Berkshire Eagle and the new application due date is June 28th at 7:00pm.
- Notice received that the Complete Streets policy was approved by MA DOT with a score of 98.  The next step is to submit an application for technical assistance to develop a prioritization plan.  Up to $50K is available for this assistance.  Mark has contacted Kathy Stevens at MA DOT District 1 and Tom M. at BRPC.
- Began work on the Request for Proposals for the Kitchen Brook dam removal under the Division of Ecological Restoration dam removal program.
- Met with electrical contractor for Bushika solar project.  They are finished and will be looking for a final inspection Electrical Inspector tomorrow.  The outstanding items are:  NGrid interconnection permit and approval and reconciliation of the decommission bond.
- Request received from a resident on Stafford Hill Road asking if a “SLOW children sign” could be placed in the neighborhood.  Peter will check out the request.
- Mark will research the Cheshire website and report back to the BOS as far as updating the service.

Robert:
- Acting as the BOS Chairman in Paul’s absence, Robert read a Letter of Resignation dated June 6, 2016 from Daniel L. Speth from the Cheshire Planning Board and as the Cheshire Planning Board Chairman.  Carol accepted the letter with regret and understanding of his health concerns; 2nd by Robert with a unanimous vote was taken.


Carol:
- Requested a Letter of Appreciation be sent to the Adams American Legion 160 for their firing squad participation at the Cheshire Memorial Day Parade.

An anonymous letter received regarding possible wetlands disturbance at 504 Lanesboro Road.  The concern was checked into and no infraction was found.

Police Chief Garner:   Submitted weekly report.

Town Clerk, Christine Emerson: No issues or concerns.

Mail and Correspondence:
- Eviction paperwork received for a renter at Pine Valley Mobile Home Park by Krauss and Hummell.
- Berkshire Taconic Foundation 2015 Report.
- Northern Berkshire Solid Waste Management District request for a Commissioner appointment.  Rick Salvi was appointed to this post and a letter was written to confirm the action.

With all business finalized, Carol motioned to close the meeting at 8:15pm; 2nd by Robert with a unanimous vote taken.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Paul F. Astorino, Chairman
Robert S. Ciskowski, Clerk
Carol A. Francesconi, Superintendent of Buildings and Grounds

May 31, 2016
6:30PM

In Attendance: Paul F. Astorino,  Robert S. Ciskowski, and Carol A. Francesconi
Absent:       
Press: iBerkshires and The Courier
                       
Robert read the Board of Selectmen meeting minutes for Tuesday, May 24, 2016; Carol accepted as presented; 2nd by Paul with a unanimous vote taken. 

Highway Department, Peter LeFebvre: 
- Site visit to 700 Outlook Avenue – on hold.
- Will be researching specs for a new truck.

Paul:
- Formal written complaint received regarding the water shut off of an elderly resident.  Paul will be checking into the policy and the notification process in place.

Town Administrator, Mark Webber:
- Reviewed each article on the Warrant for the June 13, 2016 Annual Town Meeting. The BOS signed the Warrant.
- Mark noted that the Cheshire Advisory Board will make a statement at the meeting.
- Town of Cheshire employees received a 2.5% increase in pay.
- Received an email from the Town’s engineer for the Sand Mill Road Bridge project.  Requests for additional information have been sent to the State’s bridge division.  This is the 2nd round of questions and follow up answers.  Mark has received no timeline for approval, final engineering, bidding, or construction.
- Received RFR from the Division of Ecological Restoration for Kitchen Brook Dam removal project funding application.  Applications are due by June 21st. 
- Completed the portal for the Complete Streets program and submitted the Town’s Complete Streets policy for agency review.  Mark is waiting for any associated comments and what the Town of Cheshire’s score will be.
- Adams seeking comments on their grant submission to Community Compact for ACRSD operations and review study before it is submitted.
- Will be checking to see the availability for taking credit cards for other department such as the B.O.H.

Police Chief Garner: Submitted weekly report.

Town Clerk, Christine Emerson:
- Warrant signed.

One Day Liquor Licenses issued for the Cheshire Road and Gun Club; $200.00.

Carol:
- Noted that in the BOS May 24th minutes there was an error on the date employment applications were due to return. The date should have been June 21, 2016.

7:00PM CCC Hearing: Ken and Sue Egnaczak, 1490 North State Road, Cheshire, MA.
Carol opened the Hearing by reading the Legal Notice in The Berkshire Eagle.  Carol read an email received from DEP, Mark Stinson in regard to the project.  The email included several concerns to be addressed.
The BOS will make a site visit by June 14, 2016.  A motion to continue the Hearing was made by Carol for June 14, 2016 at 7pm; 2nd by Paul with a unanimous vote taken.

Mail and Correspondence:
- Berkshire Gas Company, partial service replacement at 94 Richmond Street.  BOS approved.
- Forest Cutting Plan for owner, Nick Mirke.  Project site:  Windsor Road, Cheshire, MA.

With all business finalized, Paul motioned to close the meeting at 7:45pm; 2nd by Robert with a unanimous vote taken.


Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Paul F. Astorino, Chairman
Robert S. Ciskowski, Clerk
Carol A. Francesconi, Superintendent of Buildings and Grounds


May 24, 2016
6:30PM

In Attendance: Paul F. Astorino, Robert S. Ciskowski, and Carol A. Francesconi 
Press: iBerkshires and The Courier
       
Robert read the Board of Selectmen meeting minutes for Tuesday, May 17, 2016; Carol accepted as presented; 2nd by Paul with a unanimous vote taken. 

Highway Department, Peter LeFebvre: 
- Ready for Memorial Day Parade.
- Discussed meeting at 700 Outlook Avenue.
- Discussed the purchase of a new 4 Wheel/Sander/Dump Truck.  Cost will be approximately $125K.  The process for purchasing is in place and the Special Debt Exclusion Vote will take place on:  Monday, July 11th from 9am to 7pm.
- Reminder:  Annual Town Meeting:  Monday June 13, 2016 at the Cheshire Elementary School @ 7pm.

Carol:
- Reported that the sign installation for Leland Park will take place on June 10th.  The time to be announced.
- Garden Club requested some bushes removed by Peter.  Peter will call as many of the bushes were just planted last year and are Rose of Sharon which are late bloomers.

Town Administrator, Mark Webber:
- Submitted final version of FY 2017 budget.  Per discussion with the Advisory Board, put in 2.5% increase for BOH elected members, 2.5% for transfer station attendant, level funded accountant and Building Inspector.  The Budget is approximately $15K under the levy limit as presented.
- Will have the BOS sign the Annual Town Meeting warrant next Tuesday, May 31, 2016.
- Need to discuss warrant article for a new highway truck.  It would be a debt authorization article with no corresponding debt appropriation until FY 18.
- In communication with Kirt Mayland regarding the approval of a standard Town Bond request form that would satisfy the Cheshire Planning Board members.
- Submitted an amended Town of Cheshire Worker’s Compensation policy to include carry forward of unable to utilize vacation time for next year only.
- Upcoming Hoisting License training sessions sponsored by MIIA given to Peter.
- Requested Peter to make a meeting date with Melissa from BRPC for NPDES review and discussion.
- Working with Complete Streets personnel regarding activating the Town of Cheshire account.

Peter Traub:
- Reviewed and edited the COA Outreach Worker Job Description.  Reply will be by:  July 21, 2016.
- Carol requested that all towns involved get together and create an agreeable hourly schedule.

Resident, E. Clairmont:
- Requested an update on his fence issue.  Reported that his cattle got out.  Carol hoped to have an answer in approximately two weeks.

Police Chief Garner: Submitted weekly report.

Town Clerk, Christine Emerson:
- Submitted five articles for the Warrant.
- Carol motioned to close the Warrant as it stands which includes the truck and police car; 2nd by Paul with a unanimous vote taken.

Carol:  Outlook Avenue site visit:  Tuesday, May 31, 2016 at 5:30pm.

CV License: $50.00 for Timbo’s Burgers and Fries issued.

Rick Gurney and Francis Waterman: Cheshire Water Department
- Discussed the $55K not expended – it will be a line item.  Discussed the benefits and disadvantages of paying the loan off early.

Mail and Correspondence:
- Berkshire Taconic Foundation: Maeve O’Dea re: Rainbow Seniors of Berkshire County outreach program.
- COA meeting minutes dated 6/18/16.
- Tennessee Gas Pipeline letter: Withdrawal of Application.
   
With all business finalized, Paul motioned to close the meeting at 8:00pm; 2nd by Robert with a unanimous vote taken.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Paul F. Astorino, Chairman
Robert S. Ciskowski, Clerk
Carol A. Francesconi, Superintendent of Buildings and Grounds

May 17, 2016
6:30PM

In Attendance: Paul F. Astorino,  Robert S. Ciskowski, and Carol A. Francesconi  
Press: iBerkshires and The Courier

       
Robert read the Board of Selectmen meeting minutes for Tuesday, May 10, 2016; Paul accepted as presented; 2nd by Carol with a unanimous vote taken. 

Cheshire Planning Board Chairman, Daniel Speth:
- Attempting to address the Special Permit Condition for the Kirt Mayland Solar Array project on Route 8,
Dan advised the BOS that there is a condition for a surety bond required.  He felt there may be the need of a third party to resolve the need for a Surety Bond.  Dan suggested that Mayland attend the Cheshire Planning Board Meeting scheduled for Monday, May 23rd.  Lodestar Energy will be placed on the Agenda for 8pm.

Highway Department, Peter LeFebvre: 
- Requested a site visit at 700 Outlook Avenue. A site visit will be scheduled on Tuesday, May 24, 2016.

Town Administrator, Mark Webber:
- Requested the BOS to review the Job Description for the COA Outreach Worker as furnished by Peter Traub.  Rate of pay is $10/hr. which should be included in the advertisement.
- Attempting to update information on the AFG website regarding the Town’s 2015 grant application.
- Water meter installed today in the Annex bathroom.
- Showed a letter from Lodestar Energy (Kirt Mayland, former owner) seeking an amendment to the Special Permit based on experience at another site in Ashland.
- Becky reported that our Veteran’s Agent is doing very nicely with reporting and reimbursements coming in from the State each quarter.
- Worked on setting up email addresses for the Cheshire Police Department officers.
- Worked on FY 17 budget with Bill Craig.  Ideally, the budgets will be finalized by the end of this week for review and approved by the BOS on May 24, 2016.  Once approved the budget can be published and posted.

7:00 Paul motioned to go into Executive Session “to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the governent’s bargaining or litigating position.  Also, to conduct strategy sessions in preparation for negotiations with non-union personnel; to actually conduct collective bargaining and contract negotiations with non-union personnel.”
Paul F. Astorino, Yes; Robert S. Ciskowski, Yes; and Carol A. Francesconi, Yes.
7:05 Paul reopened the 6:30 Open Meeting.
Paul F. Astorino, Yes; Robert S. Ciskowski, Yes; and Carol A. Francesconi, Yes.


7:05pm
The BOS attended a Department Heads, Advisory, BOS meeting to discuss budgets.
The BOS returned at 8:40PM.

Carol:
- Reported that she attended the Commonwealth Compact Community Incentives Grant presentation in the City of Pittsfield City Hall. Cheshire’s grant will be for $15K.  In Carol’s speech she thanked Lt. Governor Karyn Polito for this inclusion.
- Carol requested Carole H. to write a letter to the State Highway Department in support of installing guard rails at 137 South Street.  There have been several accidents at the site and most recently a bus barely missed the home by inches.
- Carole H. will contact Attorney Jeff Grandchamp to review his availability regarding fence viewer issues.
- A Memorandum to be written to Becky Herzog advising of the mileage rate being 54 cents/per mile.

Paul:
- Scheduled a Determination of Applicability for Ken and Sue Egnaczak for May 31, 2016 at 7pm.
(1490 North State Road.)

Police Chief Garner:   Submitted weekly report.

Town Clerk, Christine Emerson: No issues or concerns.

Mail and Correspondence:
- Compliance letter from the DEP 5-12-16 for Steve LaFogg property
   
With all business finalized, Paul motioned to close the meeting at 9:00pm; 2nd by Robert with a unanimous vote taken.


Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Paul F. Astorino, Chairman
Robert S. Ciskowski, Clerk
Carol A. Francesconi, Superintendent of Buildings and Grounds