Selectmen's Weekly Minutes

Listing of the Board of Selectmen's Weekly Meeting Minutes.  Click HERE to view list of posted Agendas

June 27, 2017
6:30PM

In Attendance: Robert S. Ciskowski and Ed St. John IV
Absent: Carol A. Francesconi 
Press: iBerkshires

       
Ed motioned to accept the minutes of Tuesday, June 20, 2017 as presented; 2nd by Robert with a
unanimous vote taken. Ed acted as the BOS Chairman for the evening.

The audience was reminded that the Cheshire Board of Selectmen will meet on Monday, July 3, 2017 due to the July 4th holiday on Tuesday.

Cheshire Highway Superintendent, Blair Crane:
- Paved Wells Road - 13 hours start to finish.
- Met with engineers at the Sand Mill Bridge.
- Repaired damaged shoulders on Outlook with gravel due to the recent rains.
- Swept Outlook and Sand Mill.
- Installed STOP signs on Wells Road, East Harbor, and Jenks Roads.
- Installed NO PARKING signs on School Street - 110' apart.
- Mowed town properties on 6/26/17.
- StreetScan Agreement signed. Paid from Chapter 90 grant.
- Truck #2-F550 needs tires for sticker.
- Received lighting estimate for the garage of $16,921 with a 40% discount of $6,800  price would be $10,111.  The lights would be LED and up to code.  Will review when there is a full BOS board.
- Inquiry from resident, Atalanta Sunguroff, of  669 Sandmill Road regarding the installation and enforcement of speed limit signs.  She also questioned weight limits for trucks.  The BOS will talk with Chief Garner about her requests.  Additionally she asked about biking on Wells Road and the narrowness of the road.  Blair will measure the road and report back next week.
- Blair completed State testing requirements with high test scores.

Special Town Meeting on Monday, July 17, 2017  7:00PM  Cheshire Elementary School Cafeteria. 6:30PM Voter check-in.

Article 1.
To see if the Town will vote to raise and appropriate from available funds in the Treasure to fund the following:
Adams Cheshire Regional Foundation Budget (FY 2018)                 $1,984,517
Adams Cheshire Regional Over Foundation Budget (FY 2018)        $  312,815
Adams Cheshire Regional Transportation (FY 2018)            $  183,294
Adams Cheshire Building Project, Interest (FY 2018)            $  239,639
Adams Cheshire total                                      $2,720,265
Article 2
To transact any other business that may properly come before this meet

Town Administrator, Mark Webber:
- Reported that five (5) auditors are working on 6/27, 6/28, 6/29, and 6/30.  The audit is for the past two (2) years.
- Submitted a confidential Workmen's Compensation memorandum.
- Ray Fisher informed Mark that there would be a third lake treatment on Thursday.  All lake residents have been notified and the fire house sign also indicates the treatment information.
- Ed motioned to sign the upcoming Warrant for the July 17, 2017 meeting; 2nd by Robert with a unanimous vote taken. - In the future, should this situation ever happen again, the school budget and the Town budget should be separate.
- Submitted a bill for a tire victim on Fred Mason Road.  $256.00.  A decision will be made next week.
- The Cheshire Cemetery Commission submitted minutes for their June 20, 2017 meeting. The minutes noted the commission surveyed thirteen town for comparison rates.  After reviewing the surveys, time slips, general costs, and expenses, the following was motioned and approved: Will reduce the Saturday interments of cremations from $500.00 to $300.00.  Will increase the weekday charge from $100.00 to $200.00.  Full burial rates will remain at $425.00 for weekdays and $825.00 for Saturdays. Josie Lewis, Chairman, Neil Baker, and Jack Girard were present. Ed motioned to accept the new rates; 2nd by Robert with a unanimous vote taken. Robert:  Thanked the Cemetery Commission for their due diligence in researching and surveying other commissions in order to arrive at their decisions.
- Info given regarding a solar project on East Harbor Road.
- DER sent a Kitchen Brook Dam Action Plan.  Mark will meet with the Cheshire Water Commission  by the middle of July.
- Ed requested email accounts be set up for the BOS.
- Waiting for a return call from BRPC to discuss last week's announcement that EPA has delayed implementation of their MS4 stormwater permit that affected Cheshire and other surrounding communities. 

Robert:
- Reminded Mark about the stipulation in granting the Emergency Water Bid to Waterman Excavating.
- Asked Blair if he could put together a binder on the status of all town bridges.  He noted that a state bridge engineer would be coming out to check on the status of life of the Sand Mill Bridge.

Resident, John Tremblay and Eileen Quinn discussed with Blair the edging of sidewalks on Church Street and the possibility of their helping with the cleanup.

Route 8 graffiti.  Blair reported that it is State property and the Mass DOT will take care of it.

Cheshire Rod and Gun Club four (4) (1) day liquor licenses.  Amount paid: $200.

Police Chief, Timothy Garner:  Submitted weekly report.

Town Clerk, Christine Emerson:  No issues or concerns.

Mail and Correspondence:
- DCR letter to Scott Pierce for timber harvesting violation hearing on the property of John Gwozdz held on April 12, 2017.  Violations outlined in the stop order issued on March 17, 2017 for failure to comply with the faithful execution of the Cutting Plan.
- 2016 Consumer Confidence Report - Cheshire Water Department.
- Thank You card for Blair from Gayle Galli in appreciation of resolving her water problem.

With all business finalized, Ed motioned to close the meeting; 2nd by Robert with a unanimous vote
taken. 8:47PM

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds

June 20, 2017
6:30PM

In Attendance: Robert S. Ciskowski, Carol A. Francesconi and Ed St. John IV  
Press:

Carol motioned to accept the minutes of Tuesday, June 13, 2017 as amended; 2nd by Robert with a
unanimous vote taken.

The Cheshire Board of Selectmen will meet on Monday, July 3, 2017 due to the July 4th holiday on Tuesday.

Cheshire Highway Superintendent, Blair Crane:
- Sand Mill Bridge is opened as of 10:30am on this date.
- Moderate flooding on some roads; repairs underway.
- “No Parking” signs will be installed this week on School Street.
- Wells Road is scheduled for Thursday.  Blair estimated one (1) day to pave all of it.
- Catch basin repairs scheduled for Main Street.
- Equipment repairs underway and on-going.
- Major pot holes repaired on Outlook Avenue.  The work will continue as time permits.
Carol suggested the highway department purchase a new refrigerator as of July 1.

Resident, Amanda Raymond inquired about the graffiti on Route 8.  Blair will be checking into the best coverage to use.

Emergency Repairs for the Town of Cheshire Water Department bidding.
Carol motioned to accept the Bid from Waterman Excavating Inc. noting any bills submitted would not be paid until prevailing wages are included; 2nd by Ed with a unanimous vote taken.

Carol:
- Reported receiving a call from a company who will be shutting down the second well and acid washing the tank.  The water will be hauled away.

Resident, Peter Traub:
Inquired about the status of the article on Private Roads.
- Carol read the following email from Town Counsel, E. St. John III. “It is mandatory that this article be approved by referendum vote and that it should be done prior to this coming snow season.  Section 6D states that the election must be called when a petition of 200 registered voters is received so it is incumbent on someone, e.g., who lives on the lake to general the petition ASAP.”
- Reported that he will be placing in town mail boxes, the Executive Summary of the Cheshire Master Plan.
- Carol requested a Job Description for the Implementation Committee.


Town Administrator, Mark Webber: On vacation

Mail and Correspondence:
- Robert read the Resignation Letter from Shannon Plumb, Esq. from the Cheshire Planning Board. Ms. Plumb is moving to Lanesborough. Carol motioned to accept the resignation with regret; 2nd by Ed with a unanimous vote taken.

Cheshire Planning Board, Chairman Donna DeFino:
- Reported that Nick Graham has agreed to take the place of Shannon Plumb on the CPB. Ed made a motion to appoint Nick Graham to the CPB; 2nd by Carol with a unanimous vote taken.
- Carol reported that Sandra Sloane is interested in becoming the Alternate Member on the CPB. Ed motioned to appoint Ms. Sloane to the CPB; 2nd by Carol with a unanimous vote taken.
- Other items. The CPB may possibly be working on an upcoming project of a solar project on East Harbor Road.  To date, no formal application has been received.
- Donna suggested inviting the Cheshire Fire Chief to the project meetings, so emergency vehicles can be discussed.

Ed:
- Would like a list from the school regarding what items are being removed.  Carol noted that hundreds of desks were in storage, shelving in the Library is remaining, chairs will be remaining in the Cafeteria.
- Ed and Blair will coordinate a school site visit for Wednesday, June 21, 2017.
- Ed spoke on behalf of the Select Board the sad passing of Representative Gailanne Cariddi.  Gailanne was dedicated and great help to the residents of Cheshire.  Every Saturday the BOS minutes were emailed to her and many times she would respond on different happenings in the Town of Cheshire.

Carol:
- Signed a building permit on behalf of the CCC for a handicap accessible ramp at 17 Willowcove Road.

Dollar General paid $50.00 for a Common Victualler’s License.

Police Chief, Timothy Garner:  Submitted weekly report.

Town Clerk, Christine Emerson:  No issues or concerns.

Resident complained about the building collapsing on West Mountain Road and Rt. 8 corner.

Carol: Motioned to go into Executive Session – 8:06pm and not return to the 6:30 Open Meeting.
"To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the governent's bargaining or litigating position.  Also, to conduct strategy sessions in preparation for negotiations with non-union personnel; to actually conduct collective bargaining and contract negotiations with non-union personnel.  To consider the purchase, exchange, taking, lease, or value of real property if such discussion may have a detrimental effect on the negotiating position of the governmental body." 2nd by Ed with a unanimous vote taken.

Roll Call:  Robert S. Ciskowski, Yes; Carol A. Francesconi, Yes; and Ed St. John, IV, Yes.

With all business finalized, Carol motioned to close the meeting; 2nd by Robert with a unanimous vote
taken.
       
Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds

June 13, 2017
6:30PM

In Attendance: Carol A. Francesconi and Ed St. John IV
Absent: Robert S. Ciskowski
Press: iBerkshires

   
Carol motioned to accept the minutes of Tuesday, June 6, 2017 as presented; 2nd by Ed. St. John, IV.

A decision was made to hold a Special Town Meeting on July 17, 2017 at the school cafeteria.

Cheshire Highway Superintendent, Blair Crane:
- Potholes patched on Fred Mason/Lanesborough Road & Rt. 116.
- Blair and Brent attended a John Deere sponsored Road Grader Training.
- Grave detail completed (Friday-Saturday) (Mike/Brent-dug) (Brent/Blair- filled.)
- Met with boom mower company regarding extensive repairs.
- Truck #2 - Ford F550 is currently at mechanics for repairs and inspection.
- Patching West Mountain Road and Outlook Avenue tomorrow.
- 14 day cylinder break is today.  Expect results over 4000psi tomorrow.  Final repairs will commence with possible opening with 10 days.

Town Administrator, Mark Webber:
- Spoke with Robin concerning the inability to get Town certified on its FY'18 budget without an approved school budget.  Robin is checking into the situation with the DOR.
- Reported that Dr. Putnam was available to meet this evening at 7pm. The BOS preferred a later date.
- Spoke with Deb Wagner, Supervisor at DOR/BOA.  Mark drafted a MEMO recapping the conversation.
- Spoke with Borrego Solar.  They are investigating a 2mW project at 203 E. Harbor Road and wanted to discuss a Pilot agreement.  If the project goes forward, it would be certified under a new State program called Smart Solar which will replace the current SREC program that the Bushika and others operate under. They will be seeking a meeting with the Planning Board. There may be a question if the proposed site is under Chapter 61, which could be problematic.  If the project goes forward, Mark strongly recommended hiring RRG to negotiate the PILOT.  They have done dozens of these in the state and are strong negotiators.  Flat fee of $1,500.  Current rates are between $12K and $15K per mW annually for a 20 year agreement. 
- Mark spoke with Chief Garner and Jack Girard and told them to go forward in ordering a cruiser and lawn mower.  Free cash need not wait until July 1.
- Carol signed the BRTA agreement for the upcoming year for the COA van.
- Spoke with Sand Mill Road Bridge engineers from Foresight regarding payment of the contractor's bill. The project is substantially complete.  There is a low retainage being held.  However, the bridge isn't open until the final concrete test is received.  The Town will be paying the bill upon substantial completion and the test results or if they send enforcers.
- Annual Audit is scheduled to begin June 27, 2017
- Asked the BOS to review the amended workplan for the Kitchen Brook dam removal project.  After the BOS has time to review and comment, Mark will make contact with the DER.  Discussion with the Water Commissioners was also advised.
- Robert had asked for certified payrolls from prior year's low bidder on emergency water repairs.  Accountant provided the payments; she could provide the billing details if asked.  There does not appear to be any certified payroll submissions.  This needs to be watched closer.  Presently, the current prevailing wage rates are given to all bidders.

Carol motioned to appoint Shannon Badorini to be the Representative to the Northern Berkshire Arts
Council; 2nd by Ed with a unanimous vote taken. Note: Peter Traub completed a six (6) year term.

Resident, Peter Traub:
- Wanted to discuss the Private Roads article on the Warrant in regard to 6N and maintenance. Mark responded that there are procedures needing to be followed.  Carol said, "The roads will be plowed for emergency vehicles."
- Additionally Mr. Traub inquired into the need to have meetings held at the school in the cafeteria. Handicap accessibility was discussed.

Carol motioned to have an Executive Session held on Tuesday, June 20, 2017 at 7:30pm "To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government's bargaining or litigating position.  Also, to conduct strategy sessions in preparation for negotiations with non-union personnel; to actually conduct collective bargaining and contract negotiations with non-union personnel.  To consider the purchase, exchange, taking, lease, or value of real property if such discussion may have a detrimental effect on the negotiating position of the governmental body." 2nd by Ed with a unanimous vote taken.

Police Chief, Timothy Garner:  Submitted weekly report.

Town Clerk, Christine Emerson:  No issues or concerns.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds

June 6, 2017
6:30PM

In Attendance: Carol A. Francesconi, and Ed St. John IV
Absent: Robert S. Ciskowski      
Press: iBerkshires

Ed motioned to waive the reading of the May 30, 2017 minutes. Carol motioned to accept the minutes as presented; 2nd by Ed with a unanimous vote taken.

Resident’s Mr. and Mrs. Sloane:
- Requested painting lines on the basketball court for “Pickle Ball.” There is a 3’ portable net and the game is similar to ping pong or whiffle ball.  The BOS approved and the Sloan’s will be speaking to the highway superintendent as to what type of paint is most appropriate.

Highway Department, Blair Crane:
- Major pothole filling on RT. 116.  Savoy line to Fales Road - complete both lanes.
- Mowed Town properties.
- Dug grave Friday (8 man hours.)
- Completed a detailed assessment of RT. 116.
- Met with DOT to discuss Chapter 90, “Massworks” Grant for possible solutions for fixing RT. 116 long term including the upper brook area below Stewart White Road.
- Looking at viable options with regards to crack sealing Lanesborough Road and Church Street late summer.
- Town chainsaws taken out of service for safety reasons.  Repairs are in process.
- Informed the BOS of the StreetScan computer program for $27,839.  The program is digital pictures of road conditions and spreadsheets of maintenance.  The $27K will come out of Chapter 90 money.

Resident, Brian Astorino:
- Updated the BOS on the condition of the septic system at the Cheshire Little League Baseball Field.  He noted that the pumps are dead and the replacement costs is approximately $2,100.  Mr. Astorino will return to the BOS with definitive costs.


Town Administrator, Mark Webber: 
- Reported an inquiry from an Adams Dance Studio regarding the possibility of leasing school space.  Mark responded that the BOS is not presently considering leasing options.
- Submitted a list of Cheshire School building turn back to the Town considerations from the Business Manager and Principal.
- Spoke with David Cameron, Chief of Wetlands/Waters at DEP.  Two complaints have been received about livestock and manure in streams.  The first is the Fortier Farm on Stafford Hill.  That one may well be covered under the agricultural exemption and is un-actionable.  The other is the Malloy residence on Notch Road which probably does not qualify under agricultural exemption.  Mark contacted the Cheshire Board of Health which is the proper authority to investigate prior to DEP intervention.
- Report of pothole on Fred Mason Road (after Outlook and before Reservoir) which caused $250 worth of wheel damage.  Further discussion will take place.
- Presented the ATM packet for review.
- Received a modified work plan from DER for the Kitchen Brook Dam removal and notes.  The BOS can review and discuss after the town meeting .
- NationaGrid sent an LED lighting options spreadsheet for Cheshire street lights.  Copies were emailed to Robert and Carol.
- In communication with MIIA adjuster about a Workmen’s Compensations case.  The Chief will inform the Treasurer and provide a doctor’s return to work statement this evening. Surgery will take place at the end of this month and there will be a 4-6 week recovery time before returning to work.
- Received next year’s BRTA contract for the COA van.  It is a renewal of last years and needs to be signed and returned along with some additional insurance certificated by the end of next week.
- Requested certified payroll information from prior year’s low bidder for emergency water repairs. Lynn is checking on Prevailing Wages.
- Met with Dr. Putnam today regarding the school lease.  Attorney Grandchamp will draft an agreement for the BOS to review. 

Resident, Peter Traub:
- Requested an update on the Complete Streets grant.  Mark reported that it has been extended one (1) year due to a backup at the State.

Resident, Steve LaFogg:
- Inquired about pothole rules.  If someone reports a pothole, the Town has so many hours to repair it and the next person to report it and has car damage may be reimbursed from the Town.

Cheshire Planning Board Chairman, Donna Defino:
- Wanted to remind the BOS that the Planning Board is seeking an Alternative Member.

Chief of Police, Tim Garner:  Weekly Report Submitted.

Town Clerk, Christine Emerson:   No issues or concerns.

Mail and Correspondence:
- Forest Cutting Plan received for the Cheshire Rod and Gun Club.

Cheshire Cemetery Commission, Josephine Lewis, Chairman, Neil Baker, and Jack Girard:
- Carol opened the discussion by stating that she recently received a call from an upset resident who was charged $500 for a burial fee for a weekend burial  She felt the weekday burial is $100 and believed the extra $400 was excessive.  Although Ms. Lewis said no one had complained in the past since 2012 when the charge was $200.  Carol noted that it might be as the charge may be charged directly from the funeral home. The manpower hours were discussed as well as overtime rates for highway department workers and cemetery workers.  Ms. Lewis felt the commission will review all numbers and when completed the cemetery commission will return to the BOS for further discussion.  Ed St. John felt a reasonable fee would be acceptable.  Carol felt the $500 charge was above and beyond what should be charged.  Ms. Lewis said they will come back to the BOS with a possible compromise.

Dr. Robert Putnam, Paul Butler, and Adam Emerson:
- Dr. Putnam submitted hard copies of the June 5, 2017 Presentation on ACRSD Reconfiguration for 2017-2018.  The PowerPoint presentation is available on line. Ed questioned if the final bids were in on the costs to repair the roof in Adams and if the numbers were higher.  Dr. Putnam reported that the final bids were not all in. Dr. Putnam

Carol:  Questioned why all areas of C. T. Plunkett were not mold tested and only the air quality was done for the kitchen and Janitor’s closet. The cafeteria and basement areas were not tested.  Dr. Putnam will look into that and noted that he will be speaking with building inspectors.  Dr. Putnam, also did not know if the Boiler Bid was out for bid. He will back to the BOS.

Dr. Putnam discussed the Cheshire ATM process.  He also asked for assistance in how best to reach families to inform them about the positive changes moving forward.  He was willing to do a Face Book live. He believes communication is the key to future educational success for the children.

Ed:
- “Time to accept the budget and pass it.”

Adam Emerson:
- Stated that the, “Towns need to be realistic and there will be ramification for the entire Towns, it just doesn’t affect the school - $600K in free cash doesn’t always happen.”

Ed:  “We need to move forward for all of the children in Cheshire – the education offered has to be improved.”

Dr. Putnam:
- Stressed the positives of moving forward and bringing the towns, teachers, resident’s communicating so that the children receive the best education possible.  He believes that will happen.  He did not go into changing high school hours as that will be a conversation for next year.  He encouraged all to attend the CATM, Monday, June 12, 2017 at 7pm.  Location:  Cheshire Elementary School.

Cheshire Water Department, Francis Waterman:
- Presented a copy of a letter from BEK Land Surveyors and Foresters Associates dated November 20, 2017 in regard to a completed Compiled Deed Study Plan on both sides of Kitchen Brook.  Discussion will take place at a later date.

Carol motioned to appoint Ed. St. John, IV as the Cheshire Liaison to the Adams-Cheshire School Committee. Ed accepted.

With all business finalized, Ed motioned to close the meeting at 8:50PM; 2nd by Carol with a unanimous vote taken.
            

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds

 

May 23, 2017
6:30PM

In Attendance: Robert S. Ciskowski, Carol A. Francesconi, and Ed St. John IV
Absent:       
Press: iBerkshires
                  
Ed motioned to waive the reading of the May 16, 2017 minutes. Ed motioned to accept the minutes as amended; 2nd by Carol with a unanimous vote taken.

Highway Department, Blair Crane:
- Shadowland Cove; swept, repaired and repaved.
- Fuel tank painted and placarded at the Town Garage.
- Ditch digging on Wells Road continues.
- Ditch in front of Gable residence completed.
- Mowed town properties.
- Repaired cracked mower deck on the Scag.
- Major fabrication and weld project completed on York Rake.
- Town crosswalks repainted for Memorial Day.

Carol requested an Executive Session for the May 26, 2017 6:30PM Open Meeting at the end of the session. “To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the governent’s bargaining or litigating position.  Also, to conduct strategy sessions in preparation for negotiations with non-union personnel; to actually conduct collective bargaining and contract negotiations with non-union personnel: 2nd by Robert with a unanimous vote taken.

Carol:
- Read a letter from Attorney Jeff Grandchamp regarding the fence concerns between Edwin Clairmont, Dr. Beisiegel and the Cheshire Fence Viewers.  Copies of the letter will be forwarded to Mr. Clairmont, Dr. Beisiegel and the Cheshire Fence Viewers. 

Town Administrator, Mark Webber: 
- Submitted a MEMO to the BOS recapping a meeting Mark attended with Dr. Putnam, Erica Snyder and Jeff Grandchamp.
- Met with Cemetery Commissioner to review the replacement of a Scag mower.  Mark added an article for the warrant to cover the total needs of $11,514 for a mower and wooden planks needed for funerals.  The appropriation will come from the Cemetery Perpetual Care interest account.
- Tom Matuszko from BRPC will speak tonight to ask the Board to sign on to becoming a Green Community.
- Concrete work is completed at the Sand Mill Road Bridge.  The steel has been installed and the completion date of June 9, 2017 appears feasible.
- Follow up documentation has been submitted for the current workers’ compensation claim.
- Heard from the Division of Ecological Restoration regarding the final project review of Kitchen Brook dam project. They anticipate that funding will be approved effective July 1, 2017 for the Kitchen Brook dam project.
- Updated FY 18 ATM warrant, budget and levy limit.  Changes from prior submissions are:  Cemetery article at end of warrant; increase in Veteran’s benefits, communications and town building utilities.
- Mark spoke with Peter L. to review unused vacation time accrual.

BRPC, Tom Matuszko:
- Green Community discussed.  New buildings would be stricter under the Stretch Code.  However, the costs would be recouped in the differences saved by energy saved. Basic awards are approximately $135K and it is State money from the Department of Energy Resources.  It is for installation of energy efficient systems such as energy efficient cars and trucks, boilers, windows, or possibly an energy efficient police vehicle or highway vehicle.  There is no cost or risk to the town to explore possibilities.  Ed motioned to move forward with the initiative; 2nd by Carol with a unanimous vote taken. Grant round would be early fall of 2018.
Criteria 1.
Work with BRPC to review the Town’s existing zoning bylaws meet the by-right use requirements of
Criteria 1:  If zoning amendments are needed, examine options best suited to the Town that will meet Criteria 1 and bring the most suitable option to Town Meeting for approval.

Criteria 2:  Examine permitting policies and regulations for compliance with Criteria 2; pursue amendments if needed.

Criteria 3:  Work with BRPC to develop a municipal energy use baseline and prepare a 5-year Energy Reduction Plan.

Criteria 4:  Inventory the Town’s vehicle fleet and partner with BRPC to draft and adopt a Fuel Efficient Vehicle Policy.

Criteria 5:  Work with Green Communities Western Regional Coordinator to pursue adoption of the Energy Stretch Code.

Robert:
- Thanked Tom for services rendered and the Scope of Work he completed for the Cheshire Master Plan. The town looks forward to continuing to work with BRPC as the Implementation Committee is formed.  Ed
noted that he attended the Cheshire Planning Board’s monthly meeting on Monday, May 22, 2017 whereby they approved the Cheshire Master Plan.  Robert thanked Tom and Eammon for keeping the group focused with strong guidance and support.

Ed:
- Reported that the Implementation Committee will consist of individuals from the Cheshire Master Plan Committee.

Chief of Police, Tim Garner:  Weekly Report Submitted.

Town Clerk, Christine Emerson:   No issues or concerns.

Mail and Correspondence:

Issued four (4) one day event Liquor Licenses for the Cheshire Rod and Gun Club.  Received:  $200.00

With all business finalized, Robert motioned to close the meeting at 8:02PM; 2nd by Carol with a unanimous vote taken.


Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds

 

May 16, 2017
6:30PM

In Attendance: Robert S. Ciskowski, Carol A. Francesconi, and Ed St. John IV
Absent:       
Press: iBerkshires
                  
Carol read BOS minutes for May 9, 2017. Robert motioned to accept the minutes as amended; 2nd by Ed
with a unanimous vote taken.

Budget Discussion:
- Mark presented the BOS a draft fiscal 2018 budget up $306,732 which is a 5.5% increase this year. Mark  felt the increase was between education and general town expenses. The BOS reviewed a proposed budget of $5,902,686.
- Robert voiced concerns about the Town’s Clerk’s small increase and encouraged the BOS to relook the increase and consider giving a higher increase.  On hold.  To discuss further.
- Carol voiced the need for setting aside money for building maintenance.  Mark noted that there is approximately $80K in levy capacity and noted the need to be careful in making any increases.
- The Highway Department Budget was increased $26K or 3.3%.
- The Budget review will continue on Tuesday, May 23, 2017.
 
Highway Department, Blair Crane:
- Repaired catch basin on Stafford Hill.
- Street sweeping is complete.
- Trucks #5 and #3 passed inspection this past week.
- Continued cleaning the ditches on Wells Road in anticipation of upcoming paving in the next week.
- Graded Richmond Hill Road and hauled gravel to fill in washed out areas.  Will need another half day to complete the job.
- Shadowland Cover project is on the schedule for 5/17/17.
 
Town Administrator, Mark Webber: 
- Discussed leasing possibilities with the school district for business office space and two (2) other entities.  More definitive information is needed before the BOS can review and make a decision.
- Robert wanted it noted in the minutes that he is against proceeding.  There are too many variable; too many questions about the unsure costs.  He does not want to go in blinded and then be a year down the road and be surprised at the costs.  He is open to learning more specifics.
- Mark needs to meet with heating companies to better understand the heating needs and costs.
- After the Cheshire Annual Meeting on June 12th, the Reuse Committee can begin to access the plan for the Cheshire Elementary School.

 


Cheshire Board of Selectmen    May 16, 2017    Page 2

Town Administrator, Mark Webber:
- Carol reported having a discussion with Attorney, Jeff Grandchamp regarding the Clairmont fence viewing Case.  He revised his legal opinion and will forward a copy to Mark.  Carol also spoke to Attorney Granchamp and said his original opinion stands.

Request submitted in writing from the Cheshire Community Association (CCA) to utilize the trademark of the Mammoth Cheshire Cheese Press for marketing items.  BOS approved.

Robert: 
- Final plans in place for the Cheshire Memorial Day Parade and activities.

Robert:
- A reimbursement was approved for Andy Kachel for the cost of a physical.  Payment due to Mr. Kachel not BMC.

Robert:
- Checked the wording for the Chrome Book computers.  “To see if the Town will vote to appropriate the sum of $20K from the Capital Stabilization Fund and transfer the same amount to the Cheshire Elementary School Laptop Computer Account for the purpose of purchasing laptop computers and associated equipment for the exclusive use of students attending the Cheshire Elementary School, with the express understanding that these computers shall not be utilized for other purposes without the approval of the Town, or take any other action in relation thereto.”  Article Passed

Chief of Police, Tim Garner:  Weekly Report Submitted.
- Updated BOS on the knee injury of a police department employee.  Chief Garner will keep the BOS apprised of a return to work date.  Presently claiming Workmen’s Compensation.

Town Clerk, Christine Emerson:   No issues or concerns.

Resident, Brian Astorino:
- Discussed using the field at Cheshire Elementary for movie nights on Saturday after June 30th.  BOS approved.
- Brian reported that the locks have been changed and the septic system needs pumping.  The BOS suggested getting the costs for the maintenance and report back to the BOS.
- Brian reported that Adams Trucking will be providing the manpower and clay for the field. 

Mail and Correspondence:
- MIIA participation credit on Property and Casualty: $2,190 for July 1, 2017 invoice.

5:30PM
 Advisory Board meeting with the BOS. On Tuesday, May 23, 2017.


8:10PM:
Robert motioned to go into Executive Session “To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the governent’s bargaining or litigating position.  Also, to conduct strategy sessions in preparation for negotiations with non-union personnel; to actually
conduct collective bargaining and contract negotiations with non-union personnel.” The 6:30 meeting will not reopen.

Roll Call:  Robert S. Ciskowski, Yes; Carol A. Francesconi, Yes; and Ed. St. John IV, Yes.

With all business finalized, Robert motioned to close the meeting at 8:10PM; 2nd by Carol with a unanimous vote taken.


Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds