Selectmen's Weekly Minutes

Listing of the Board of Selectmen's Weekly Meeting Minutes.  Click HERE to view list of posted Agendas

May 10, 2016
6:30PM

In Attendance: Paul F. Astorino,  Robert S. Ciskowski, and Carol A. Francesconi   
Press: iBerkshires and The Courier
       
Paul read the Board of Selectmen meeting minutes for Tuesday, May 3, 2016; Paul accepted with amendments; 2nd by Robert with a unanimous vote taken. 

Highway Department, Peter LeFebvre: 
- Recommended a full board viewing of 700 Outlook Avenue - erosion problem. Site visit will take place on 5:45pm, Tuesday, May 17, 2016.
- Sweeping took place this week in town.
- The Cheshire Garden Club will be responsible for the flowers/plantings at the Cheshire Community Center.

Town Administrator, Mark Webber:
- Mark advised the BOS that a previously imposed fine of $2,800 for failure to have the Town Hall elevator inspected in a timely manner, has been reduced to $700.

- Met with employee this morning to discuss options for carrying forward accrued vacation time unable to  use.  Mark requested an Executive Session to discuss the issue.  Paul scheduled an Executive Session for Tuesday, May 17, 2016 @ 7:00pm. “To discuss strategy with respect to collective bargaining or litigation if an open meeting may be detrimental effect on the government’s bargaining or litigating position.  Also, to conduct strategy sessions in preparation for negotiations with non-union personnel; to actually conduct collective bargaining and contract negotiations with non-union personnel.”

- The new Water Department truck is now registered and is being fitted with a radio and lettering.

- Spoke with Nick Wildman regarding Kitchen Brook Dam removal project.  Wildman said the formal project application will be out in a month and it should be fairly easy to complete. Requested HOORA to be a partner participant.  Wildman also suggested that in-kind services from our Highway Department similar to previous dam removal projects would be looked upon favorably by the State.

- Met with Bill Weigle/Peter/and Carol to discuss available surplus equipment and how to access it.  Mark recommended checking availability on an ongoing basis and review anything of interest with Peter and the BOS.  Spoke with an electrician to trouble shoot surplus generator that Peter got going but is not producing appropriate voltage.

- Spoke with Adam Beal, the current operator of the Bushika solar facility. He is attempting to meet the surety bond condition on the Special Permit that required the applicant to post a bond ($22,150) to protect the town for future removal of equipment.  Beal is having difficulties in finding an insurance company to write a bond because this is an unusual request which typically is reserved for cell towers. Mr. Beal offered a letter from his engineer for a similar project with estimates of removal for a 2.8 mW site is $78K.  (Cheshire site is .5 mW). They agreed on a $10K cash surety bond to cover any unanticipated issues.  This was used in the Town of Ashland. An agreement could be presented to the Planning Board for action.  If agreeable, it would be an amendment to the Special Permit.  The construction will be completed in the next few weeks and is expected to be on line within 60 days, providing they get their Ngrid interconnection permit in a timely fashion.

Town Administrator, Mark Webber:

- Spoke with Kirt Mayland about offering a $34K worth of net metering credits to the ACRSD.  Seeking results, Mark suggested contacting the head of the school committee directly.

- FY 17 Budget review.

- Reviewed with the BOS line by line items for the FY17 budget, to date.  Changes were suggested and the BOS members will review individually their recommendations and offer them on Tuesday, May 17th when The budget will be again reviewed and discussed with the heads of each department.

Carol:
- Reported that Town Counsel is the attorney regarding a fence viewing issue. The BOS is considering  Jeff Grandchamp.

- Per the DEP, Carol noted that Travis is the 40 hour primary operator and Francis Waterman is the secondary operator for the Cheshire Water Department. 

- Memorial Day Parade; Monday, May 30, 2016 at 1pm.

Police Chief Garner:   Submitted weekly report.

Town Clerk, Christine Emerson:

- Requested the Board of Selectmen vote to change the form of voting used by the Town.  Paul read, “I move that per MGL Chapter 54, Section 34, the Town discontinue to use the current paper ballot system, including hand operated ballot box and hand counting system, and begin using the ImageCast Precinct Optical Scan Tabulator.”  The motion was seconded by Carol with a unanimous vote taken. Town Clerk noted that the vote must take place one hundred and twenty days prior to the Sate or Presidential Primary.

Mail and Correspondence:
   
With all business finalized, Paul motioned to close the meeting at 8:12pm; 2nd by Robert with a unanimous vote taken.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Paul F. Astorino, Chairman
Robert S. Ciskowski, Clerk
Carol A. Francesconi, Superintendent of Buildings and Grounds

May 3, 2016
6:30PM

In Attendance: Paul F. Astorino,  Robert S. Ciskowski, and Carol A. Francesconi
Absent:       
Press: iberkshires and The Courier
       
Paul read the Board of Selectmen meeting minutes for Tuesday, April 19, 2016; Carol accepted as presented; 2nd by Robert with a unanimous vote taken.  Paul also read the minutes of April 26, 2016; Carol accepted as presented; 2nd by Robert with a unanimous vote taken.

Resident, Gayle Galli of 700 Outlook Road inquired about the condition of erosion in a ditch in the front of her property.  Peter will make a site visit and report back to the BOS. 

Resident E. Clairmont updated the BOS on fence issues that he has been dealing with for seven (7) years.
Fence Viewer, Mark Warner, joined the meeting and stated that “Grazing season is May 1 to December 1.”
Mr. Clairmont stated, “The fence viewers have overstepped their boundaries and they have no authority to set the dates for grazing.” He feels he can’t do his part of repairing/replacing 50% of the fence if his neighbor does not.  Mark Warner stated that the fence viewers will resign their position as fence viewers if Mr. Clairmont does not abide by the ruling. He noted that the individual who has animals is responsible for the fence and
Mr. Clairmont does not do his part to rectify the issue.
- Mr. Clairmont took the case to court to claim costs but did not win the case.  According to his lawyers,
Donovan & O’Connor, it is illegal for Fence Viewers to set grazing dates.  Mr. Clairmont suggested the
documentation go to Town Counsel. Regarding a change in the law, Mr. Clairmont stated, “What is the law now not what it will be in June.”
- Mark Warner, restated that three parties are responsible for the fence and the three parties are aware of the determination and were advised via letter.
- Mark will contact E. St. John to schedule a meeting to discuss the situation.

The 6:30PM Open Meeting adjourned to attend a 7:00pm meeting on the second floor to continue the
Cheshire Rent Control Hearing for Pine Valley Mobile Home Park.  The 6:30 meeting will continue once
Pine Valley Hearing is finished.


7:40PM The 6:30pm Open Meeting continued.

Carol: Reported that a Continuation meeting will take place on Monday, May 16, 2016 at 7pm at the Town Hall where a decision will be announced regarding the Pine Valley Rent Increase application.

Carol:  Motioned to appoint Paul F. Astorino as Town of Cheshire Board Chairman of Selectmen; 2nd by Robert S. Ciskowski.  Carol motioned to have Robert S. Ciskowski as the Clerk; 2nd by Paul.  Paul motioned to appoint
Carol A. Francesconi as Superintendent of Buildings and Grounds. A unanimous vote was taken.

Resident, E. Richard Scholz:
- Reported displeasure with cars parking to speak with candidates holding signs on School Street for the recent election.  He noticed cars parked for long times in the parking lot which made it inconvenient for those attempting to vote.  Town Clerk, Christine Emerson, assured Mr. Scholz that that does not occur when it is a State or Presidential election.  Mr. Scholz stated that the same rules to apply for all voting.
- Mr. Scholz questioned what happens now for the changing from three (3) to five (5) Selectmen.
Carol:  Reported that the BOS will go forward.  First there will be a meeting with Town Counsel for adhering to State rules.  This will happen after the Annual Town Meeting.  Mr. Scholz also inquired about the correct voting number outcomes.  Town Clerk assured Mr. Scholz that final numbers were correct and reported accordingly.

Carol:
- Read appointments:

Town Administrator                Mark Webber                Yearly Appointment
Administrative Assistant            Carole A. Hilderbrand                “
Town Counsel                    Edmund St. John III                “
Town Accountant                Lynne Lemanski                “
Selectmen’s Secretary                Carole A. Hilderbrand                “
Treasurer                    Rebecca Herzog                “

Superintendent of Streets
Tree Warden
Measurer of Wood and Bark
Inspector of Ditches                Peter LeFebvre                “

Building Commissioner/Inspector
Zoning Enforcement Officer            Gerald Garner                    “

Assistant Building/Local Inspector        Mark Kruzel                    “

Inspector of Plumbing/Gas Piping        Bruce LaPerle                    “

Assistant Inspector of Plumbing        John Burzimati                “

Inspector of Wiring                George Sweet                    “

Assistant Inspector of Wiring            Leslie Rhinemiller                “

Emergency Management
Co-Ordinator                    Corey Swiskak                    “           

Assistant Emergency Management
Co-Ordinator                    Fred Balawender                “

Animal Control Officer
Animal Inspector                Myron Proper                Yearly Appointed

Keeper of the Pound                Everett Martin                    “

Director of Veteran’s Services
Veteran Burial Agent                Roseanne Fieri                    “

Fight to Know Co-Ordinator            Richard Francesconi                “

Farm Commission                Kim Martin                Three Year Appointment
                        Joseph Wrenn                    “

Fence Viewers
(Member of the Farm Commission        Kenneth Egnaczak            Yearly Appointment
                        Mark Warner                    “
                        Fred Balawender                “

Greylock Advisory Board            Karmen Field-Mitchell                “

Vocational School Program            William Craig                    “

Recreation Committee            Robin Poirot                    “
                        Andrew Kachel                “
                        Heather Emerson                “
Delegate to Northern Berkshire
Solid Waste Management Program        Richard Salvi                    “

Rent Control Board
Conservation Commission            Paul Astorino                    “
Memorial Day Parade                Robert S. Ciskowski                “       
                        Carol A. Francesconi                “

Police
(Appointments made May 3rd)

Police Chief                    Timothy Garner                “

Police Staff Sergeant                Alison Warner                    “
Officer/Firearms Instructor            Joseph Charon                    “
       

Appointments continued:

Police Officers                    Michael Alibozek                “
                        Joseph Charon                    “
                        Corey Demary                    “
                        David Tarjick                    “
                        Trish Carlo                    “

Special Police Officers                Peter Mazzaco                    “
                        Paul Maloney                    “

Fire Chief                    Thomas Francesconi                “

Emergency Planning Committee        Thomas Francesconi                “
                        Paul F. Astorino                “
                        Robert S. Ciskowski                “
                        Carol A. Francesconi                “
                        Peter LeFebvre                “
                        Timothy Garner                “   
                        Francis Waterman                “
                        Corey Swistak                    “
                        Richard Salvi
Fire Committee
(On Hold)                                       

School Crossing Guard            Susan Tracy                    “

Council on Aging                Anna Farnam                Three year appointment
                        Dawn Daniels                    “
                        Robert Hitter                    “
                        Harrison King                    “
                        Margaret Gwozdz                “

Board of Registrar of Voters            Gary Herzog                Three year appointment
                        Elizabeth King

Election Official                Alison Warner                Yearly appointment

Assistant Election Official            Ronald Lancia                    “

Zoning Board of Appeals            Thomas Zappula                “
                        Dale Grimshaw                “
                        Stephen Marko                “
Alternate Zoning Member            Ronald Tenczar                “


Paul motioned to approve the appointments as read by Carol.  Carol abstained from voting for Richard Francesconi and Thomas Francesconi.  Seconded by Robert with a unanimous vote taken.


Highway Department, Peter LeFebvre: 
- No new news
- Looking at Stafford Hill with Barry Engineers.  Peter will report back to the BOS.

Town Administrator, Mark Webber:
- Will be speaking with Nick Wildman on 5/10/16 regarding the submission of an application for assistance in removing the Kitchen Brook Dam.
- Town Counsel note regarding the release of executive session meeting minutes.  In the last two years, there were a few occasions where names should be blacked out before allowing for public viewing.
- Webmaster notified the BOS that she is no longer able to donate the required time. 
- Turtle crossing guard sign will be posted in the vicinity of Route 8 and Lanesboro Road.
- Storage of SAFER grant records required for the next 5 years.
- Contacted the Town’s auditor with the question of how to move the Pipeline Working Group appropriation over to the Master Plan funding.  He reported that an article at the Town meeting would be required.  He will be drafting the article this week.  The auditors are scheduling the annual audit sometime in June.
= Submitted updated FU 2016 budget sheets and Departmental budget submits.
- USDA money has been deposited in the Town bank account as follows:  $455,000 (load) and $150,440 (grant).  This project is now officially closed.  Spoke to the Auditor about USDA police on accelerated payments on the debt schedule.  He said there is no benefit to doing so, since we would still pay the same amount of interest each year.  They will not adjust the amortization schedule.  The options are:  go with the t schedule as presented or pre-pay the loan in full by refunding through a commercial bank.
- Need to find out from the Planning Board the specifics of the surety bond that was a condition of the special permit granted to the Bushika solar project.  The owner and their insurance agent have been calling to get a bond issued.
- Physician’s note received regarding a Highway Department employee.

Police Chief Garner:   Submitted weekly report.

Town Clerk, Christine Emerson:
- Discussed changing the administration of the Cheshire website.

Mail and Correspondence:
   
With all business finalized, Carol motioned to close the meeting at 8:47pm; 2nd by Robert with a unanimous vote taken.

Respectfully Submitted,


Carole A. Hilderbrand, Board of Selectmen’s Secretary


Paul F. Astorino, Chairman

Robert S. Ciskowski, Clerk

Carol A. Francesconi, Superintendent of Buildings and Grounds

                                       

Board of Selectmen
Meeting Minutes
April 26, 2016

6:00 PM: Open Meeting.
Quorum present: Carol Francesconi (CF), Chair; Paul Astorino (PA); Robert Ciskowski (RC).

Board conducts its business session by reviewing and acting on weekly warrants and reviewing mail and correspondence.

6:30 PM:

CF opens the regular meeting and notes that the April 19, 2016 meeting minutes will be available and read at the May 3, 2016 Board meeting.

CF states that she received a call from the Council on Aging with their recommendation to appoint Michelle Dargie as the new Senior Aide. CF motions to accept the COA's recommendation. PA seconds the motion. Vote taken, 3-0 in favor.

CF reads a letter from Berkshire Regional Planning Commission (BRPC) informing the Board of Kinder Morgan's suspension of their FERC gas pipeline construction application know as Northeast Direct.

CF reads a MA DOT bridge report issued for Sand Mill Road bridge. Highway Superintendent Peter LeFebvre notes that the report is accurate and notes that the site is properly posted.

Highway Superintendent Peter LeFebvre (PL) gives his weekly report. PL discusses a driveway permit application located near the intersection of Windsor and Notch Roads. PL includes a MEMO specifying his recommendations and conditions for approval (attached).

PL spoke with a structural engineer regarding concerns about the condition of Stafford Hill Monument. PL states that the monument appears to be deteriorating and seems that more cracks are appearing. Board agrees that it would be a good idea to get a report.

Town Administrator Mark Webber gives his weekly report, as follows:

- John Alvarez of the Governor's office called today to invite Cheshire to the Community Compact signing ceremony to be held on May 17th at 1:00 PM at Pittsfield City Hall. Lt  Governor Polito, along with area legislators will be attending. Signing municipalities are: Cheshire, Williamstown, Pittsfield and Hinsdale. Select board Chair or their designee is expected to attend in order to sign. I executed the award contract today. Carole to make a copy and mail original back to Boston.
- Spoke with BRPC and asked about Cheshire's funding share of the Pipeline Working Group now that the pipeline is dead. Tom suggested that we move the $15,000 pledged amount sideways and re-designate it towards the Master Plan project. Need to check if that appropriation is still in place. If so, we can avoid appropriating our $10,000 share towards the master plan at the June town meeting.

- The USDA water loan/grant closing is still on for Thursday. Need one more document from Water Commissioners, which needs to be scanned and emailed this evening. Money will be wire transferred to Town bank accounts on Thursday as well. Drove up to Ed St John's office to drop off one more document for him to sign and am still waiting for the ones I gave him last week. Those documents need to be in Hadley no later than Thursday am and hopefully before.

- Had a good meeting last Thursday at DEP/Springfield. Peter attended as well. They were very helpful and receptive to decommissioning the dam and Kitchen Brook reservoir as a back up water supply. They said it was effectively decommissioned in their view a number of years ago when the storage tank and wells were installed. They offered coordination and technical assistance with Nick Wildman's office. Catherine Skiba will be mailing me a recap of the meeting's discussion with items to consider going forward.
- Received a note from Berkshire Environmental Team saying that they have a donation to offer the Town to put up Turtle Crossing Signs on Lanesboro Road about 500' from Route 8, otherwise known as the 'turtle killing zone'.

- Met with Bill Craig for a review/discussion on FY 2017 town budget. The plan is to have everything finalized by May 10 and to have a joint meeting with the Advisory Board on May 17th. The Selectmen could begin reviewing the budget next week.

Chief of Police Garner introduces Trisha Carlo and recommends that she be appointed as a part-time police officer. She is currently the Town of Savoy Police Chief and all certifications are current. CF makes a motion to approve Chief Garner's recommendation to appoint Trisha Carol. PA seconds the motion. Vote taken, 2-1 with RC voting no.

Audience member asks whether the $15,000 appropriated for the Town's membership in the BRPC sponsored Pipeline Working Group could be applied towards the cost of the Town's Master Plan, which BRPC is also coordinating. CF responds that the Board hopes to save the cost of the anticipated $10,000 Master Plan appropriation at the upcoming Annual Town Meeting by transferring that unspent appropriation but needs to check with the Town's Auditor on the proper procedural steps.

PA states that the Cheshire Little League field concession stand was left spotless after baseball season but was left a mess after one of the next groups using the facility. He notes that there are a lot of keys to the building floating around and that the locks should be changed and that a Board member should check the building at the end of each season.

Dan Spieth, Planning Board Chair, discusses the Board's desire to recognize Bernie Bator's several years of service on the Planning Board in an appropriate manner. Following a discussion, it is decided that a presentation will be made at the Annual Town Meeting in June. Dan notes that the his Board has scheduled a Special Permit Hearing for May 23rd to hear and act upon an application submitted by Dollar General for the construction of a store on North State Road.

7:40 PM: There being no additional business to come before the Board, PA makes a motion to adjourn the meeting.

CF seconds the motion. Vote taken, 3-0 in favor.


Meeting Minutes approved by:


Carol A. Francesconi, Chairman
Paul F. Astorino, Clerk
Robert S. Ciskowski, Superintendent of Buildings and Grounds

 

April 19, 2016
6:30PM
                                            

In Attendance: Carol A. Francesconi, Paul F. Astorino, and Robert S. Ciskowski

Press: iberkshires and The Courier

Paul read the Board of Selectmen meeting minutes for Tuesday, April 12, 2016; Carol accepted as presented; 2nd by Robert with a unanimous vote taken. 

Carol reported that the COA chairman recommended that Mr. Donald Pulver be appointed to the newly
Created vacancy on the board.  Carol motioned to appoint Donald Pulver to the COA; 2nd by Paul with a unanimous vote taken.

Town Counsel, E. St. John III
- Discussed questions presented to the Pine Valley Mobile Home Park attorney at the Continuation Hearing.
St. John's opinions regarding the reasonable operating expenses for two employees was discussed as well as legal fees, and the $15,961 for New England Environmental services.  Again, substantial evidence must
be documented.  The formula for a rent increase was reviewed.
- St. John will create a warrant for changing the Cheshire Conservation Commission to one (1) Selectman and two (2) members.

Highway Department, Peter LeFebvre: 
- Driveway permit on hold.
- Discussed the Stafford Hill Monument and the need for repairs.  A structural engineer will be needed.  Peter will follow up on this project.
- Pilot light leak at the town shed.  Hot water tank replacement needed. Peter proposed a tankless or electric unit for 5-10 gallons.  He will check into the most economical unit and report back to the BOS.

Peter Traub:
- Discussed the discrepancies in the job description for the Senor Aide and the Outreach Worker.  It was noted that the outreach worker is funded 100% through the State.  A job description was agreed upon and the grant will pay for the advertising.

Master Plan Committee, E. St. John IV
- Reported that over 300 Cheshire citizens have completed the recent Master Plan survey.  Results will be forthcoming sometime this summer.  The committee will be working on a warrant article for funding to continue working on the plan at the upcoming annual meeting.  Mark Webber noted that a request from the town will be $10K; $15K is coming from the Compact and $5K from BRPC services.

Carol:  Creighton project; all ok according to Order of Conditions.

Town Administrator, Mark Webber:
 -Submitted the proposed warrant article re establishment of conservation commission:
“To see if the Town will accept the provisions of Massachusetts General Laws, chapter 40, section 8C and establish a conservation commission, consisting of not less than three members, appointed by the Town Administrator and subject to ratification by the Board of Selectmen, with members initially appointed for one, two and three year staggered terms and with one member being a member of the Board of Selectmen or take any action in relation thereto.”  Carol noted that the commission was already established and requested the word from establish be changed to reorganized.  Mark will make the change.
- Signage will take place on April 28, 2016 for the closing of the USDA water grant/loan.
- Commonwealth Community Compact has approved a $15K grant for the Cheshire Master Plan project.
- EPA has approved the latest version of the NPDES storm water permit program.
- Received a letter from Representative Gailanne Cariddi regarding a letter she sent to the MA DOT/Bridge Engineers asking them to expedite the design approval.
- Met with Bill Craig of the Advisory Board to review budget items, levy limit calculations and finalized numbers.
- Set up an account with the Complete Streets program.  Following DOT review and hopeful approval, we move to Tier 2 status where we will be eligible for up to $50K in technical assistance to develop a project prioritization plan.
- Met with Ed Sedarbaum, who received a grant from the Barrett Fund to do outreach for the senior LGBT community of Cheshire, Adam, and Savoy. 
- Mark and Bill recommended 2.5% raises.  Water Superintendent cannot carry over vacation time and can pay 25% of insurance.

Taking Shape, Owner Jim Czarnecki
- Presented to the BOS a new business concept for Cheshire in guided outdoor adventures in the Berkshires.

Police Chief Garner:   Submitted weekly report.

Town Clerk, Christine Emerson:
- Submitted the Warrant for the upcoming Cheshire Annual Town Election for the BOS to sign.

Mail and Correspondence: 
- Gailanne Cariddi concerning the Mohawk Trail Woodlands Partnership Plan; Cheshire support appreciated.

Resident, Eileen Quinn:
- Requested the Cheshire BOS to send a letter of support regarding the Massachusetts House Bill 2870 and Senate Bill 1768.  “An Act Relative to Protecting Consumers of Gas and Electricity from paying for Leaked and Unaccounted for Gas.”  “An Act Relative to Gas Leak Repairs During Road Projects.”  A letter will be sent to
House Speaker Robert A. DeLeo, Senate Present Stanley C. Rosenberg, and to Governor Baker.

Cheshire Annual Town Election
Monday, May 2nd, 2016
Polls open:  9:00am to 7:00pm
Cheshire Community/Senior Center
119 School Street
To elect:
    One Moderator for a term of three years
    One Board of Selectmen Member for a term of three years
    One Board of Assessors Member for a term of three years
    One Board of Health Member for a term of three years
    One Cemetery Commissioner for a term of three years
    One Water Commissioner for a term of three years
    One Planning Board Member for a term of five years
    One Planning Board Member for a term of two years

    One Adams-Cheshire Regional School District School Committee Member from Cheshire for a
    term of three years

    Two Adams-Cheshire Regional School District School Committee Members from Adams for a term of     three years each

    OApril 19, 2016
6:30PM
                                           
In Attendance: Carol A. Francesconi, Paul F. Astorino, and Robert S. Ciskowski

Press: iberkshires and The Courier

Paul read the Board of Selectmen meeting minutes for Tuesday, April 12, 2016; Carol accepted as presented; 2nd by Robert with a unanimous vote taken.

Carol reported that the COA chairman recommended that Mr. Donald Pulver be appointed to the newly
Created vacancy on the board.  Carol motioned to appoint Donald Pulver to the COA; 2nd by Paul with a unanimous vote taken.

Town Counsel, E. St. John III
- Discussed questions presented to the Pine Valley Mobile Home Park attorney at the Continuation Hearing.
St. John's opinions regarding the reasonable operating expenses for two employees was discussed as well as legal fees, and the $15,961 for New England Environmental services.  Again, substantial evidence must
be documented.  The formula for a rent increase was reviewed.
- St. John will create a warrant for changing the Cheshire Conservation Commission to one (1) Selectman and two (2) members.

Highway Department, Peter LeFebvre:
- Driveway permit on hold.
- Discussed the Stafford Hill Monument and the need for repairs.  A structural engineer will be needed.  Peter will follow up on this project.
- Pilot light leak at the town shed.  Hot water tank replacement needed. Peter proposed a tankless or electric unit for 5-10 gallons.  He will check into the most economical unit and report back to the BOS.

Peter Traub:
- Discussed the discrepancies in the job description for the Senor Aide and the Outreach Worker.  It was noted that the outreach worker is funded 100% through the State.  A job description was agreed upon and the grant will pay for the advertising.

Master Plan Committee, E. St. John IV
- Reported that over 300 Cheshire citizens have completed the recent Master Plan survey.  Results will be forthcoming sometime this summer.  The committee will be working on a warrant article for funding to continue working on the plan at the upcoming annual meeting.  Mark Webber noted that a request from the town will be $10K; $15K is coming from the Compact and $5K from BRPC services.

Carol:  Creighton project; all ok according to Order of Conditions.

Town Administrator, Mark Webber:
 -Submitted the proposed warrant article re establishment of conservation commission:
“To see if the Town will accept the provisions of Massachusetts General Laws, chapter 40, section 8C and establish a conservation commission, consisting of not less than three members, appointed by the Town Administrator and subject to ratification by the Board of Selectmen, with members initially appointed for one, two and three year staggered terms and with one member being a member of the Board of Selectmen or take any action in relation thereto.”  Carol noted that the commission was already established and requested the word from establish be changed to reorganized.  Mark will make the change.
- Signage will take place on April 28, 2016 for the closing of the USDA water grant/loan.
- Commonwealth Community Compact has approved a $15K grant for the Cheshire Master Plan project.
- EPA has approved the latest version of the NPDES storm water permit program.
- Received a letter from Representative Gailanne Cariddi regarding a letter she sent to the MA DOT/Bridge Engineers asking them to expedite the design approval.
- Met with Bill Craig of the Advisory Board to review budget items, levy limit calculations and finalized numbers.
- Set up an account with the Complete Streets program.  Following DOT review and hopeful approval, we move to Tier 2 status where we will be eligible for up to $50K in technical assistance to develop a project prioritization plan.
- Met with Ed Sedarbaum, who received a grant from the Barrett Fund to do outreach for the senior LGBT community of Cheshire, Adam, and Savoy.
- Mark and Bill recommended 2.5% raises.  Water Superintendent cannot carry over vacation time and can pay 25% of insurance.

Taking Shape, Owner Jim Czarnecki
- Presented to the BOS a new business concept for Cheshire in guided outdoor adventures in the Berkshires.

Police Chief Garner:   Submitted weekly report.

Town Clerk, Christine Emerson:
- Submitted the Warrant for the upcoming Cheshire Annual Town Election for the BOS to sign.

Mail and Correspondence:
- Gailanne Cariddi concerning the Mohawk Trail Woodlands Partnership Plan; Cheshire support appreciated.

Resident, Eileen Quinn:
- Requested the Cheshire BOS to send a letter of support regarding the Massachusetts House Bill 2870 and Senate Bill 1768.  “An Act Relative to Protecting Consumers of Gas and Electricity from paying for Leaked and Unaccounted for Gas.”  “An Act Relative to Gas Leak Repairs During Road Projects.”  A letter will be sent to
House Speaker Robert A. DeLeo, Senate Present Stanley C. Rosenberg, and to Governor Baker.

Cheshire Annual Town Election
Monday, May 2nd, 2016
Polls open:  9:00am to 7:00pm
Cheshire Community/Senior Center
119 School Street
To elect:
    One Moderator for a term of three years
    One Board of Selectmen Member for a term of three years
    One Board of Assessors Member for a term of three years
    One Board of Health Member for a term of three years
    One Cemetery Commissioner for a term of three years
    One Water Commissioner for a term of three years
    One Planning Board Member for a term of five years
    One Planning Board Member for a term of two years

    One Adams-Cheshire Regional School District School Committee Member from Cheshire for a
    term of three years

    Two Adams-Cheshire Regional School District School Committee Members from Adams for a term of     three years each

    One Northern Berkshire Vocational School Committee Member from Cheshire for a term of three years

    Three Constables for a term of three years each

Non-binding Public Opinion Question:
- Shall the Town of Cheshire change the Board of Selectmen from three members to five members?
                                    Yes  ____________    No  ____________

With all business finalized, Carol motioned to close the meeting at 7:40pm; 2nd by Robert with a unanimous vote taken.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen's Secretarye Northern Berkshire Vocational School Committee Member from Cheshire for a term of three years

    Three Constables for a term of three years each

Non-binding Public Opinion Question:
- Shall the Town of Cheshire change the Board of Selectmen from three members to five members?
                                    Yes  ____________    No  ____________

With all business finalized, Carol motioned to close the meeting at 7:40pm; 2nd by Robert with a unanimous vote taken.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen's Secretary

April 12, 2016

6:30PM

In Attendance: Carol A. Francesconi, and Robert S. Ciskowski
Absent: Paul F. Astorino
Press: iBerkshires and The Courier
       

Carol:
- Updated the audience regarding the April 11, 2016 Continuation Hearing for the Pine Valley Mobile Home Rent Increase Petition.  She stated that the Hearing was continued again for Tuesday, May 3, 2016 at 7:00PM
at the Town Hall. At that time there will be no public input but both attorney’s will be allowed to answer the
questions from the April 11th meeting.  A Rent Control Board Decision would then be forthcoming.

Carol questioned Town Counsel as to the procedure for changing the Cheshire Conservation Commission from three (3) Selectmen to two (2) appointed members from the community and one (1) Selectmen.  Town Counsel will report back to the Board.
Carol also questioned Executive Session minutes and the availability for public viewing.  Town Counsel stated that if the concerns or issues are resolved they can be made available for viewing.  It was decided to have the last two (2) years available and to have them delivered to St. John to review.  For viewing copies would have to be made and should an individual’s name or address show, it would have to be blacked out.

Paul read the Board of Selectmen meeting minutes for Tuesday, April 5, 2016; Carol accepted as presented; 2nd by Robert with a unanimous vote taken. 

Resident, Eileen Quinn presented the BOS with information regarding officially supporting House Bills regarding gas leak repairs etc.  The BOS will review and will discuss next week.

Resident Creighton:
A site visit will be made on Thursday, April 14, 2016 at 6pm.  The BOS asked that the house diameter be staked.

Peter Traub:
- Reported that approximately 330 surveys have been returned.

Cheshire Planning Board Chairman, Daniel Speth:
- Recommended Donna DeFino as the Cheshire Planning Board Alternative.  Carol made a motion to accept Dan’s recommendation; 2nd by Paul with a unanimous vote taken.
- Briefly discussed Bohler Engineering/Dollar General presentation at the March meeting.


Highway Department, Peter LeFebvre: 
- Discussed Windsor Road/Notch Road driveway (shared driveway.)  Peter reported to Robert that he wants conditions on the driveway
- All ok.

Resident, Mr. Jennings:
-Questioned if the Dollar General was located by the O’Connell Convenience.  The answer was yes on the opposite side where there are survey ribbons.

Town Administrator, Mark Webber:
- Delivered three (3) past reports that the town had commissioned for storm water related studies to the BRPC.  Met with Tom Matuszko and emphasized that the Town has spent a lot of money on reports and does not wish to continuing doing so to satisfy the NPDES. Also spoke to Tom about the Complete Streets program.  If approved, Cheshire would have to establish a “Complete Streets Committee.”
- Received follow up information from Sand Mill Bridge engineer, Steve Mack, which Boston BOT bridge office had requested.  Copy to Peter for review and comment.  Note sent to Representative Cariddi informing her that the design is under review and any assistance for approval would be appreciated.
- Explained to several calls about the process for the electric aggregation.
- Continued with modifications/updates to the Water Department Enterprise accounting exchange per Water Commissioners request.
- Additional information sent to Len at USDA/RD.  Closing will take place for April 28, 2016.  The USDA interest rate dropped to 2.25% from 2.75%.
- Meeting with Catherine Skiba at DEP/Springfield regarding a meeting on April 21st. at 1:30 in Springfield.
The group meeting is familiar with a similar process used for Thunder Brook dam removal.  Mark requested Peter to also attend due to his technical expertise.  (Late day notification received that the date has to be rescheduled.)
- Met with the Town Administrator of Adams to discuss the school district.  Agreed that Adams would attempt to use their Community Compact award to fund a 3rd party study/analysis of school closing/reconfiguration options. The precise study/charge would be reviewed and approved by both towns Boards of Selectmen before being finalized.  Also spoke about the possibility of sharing of services with COA personnel.
- In the process of preparing for the purchase of a voting machine.
- Working on workmen’s compensation case.

Police Chief Garner:   Submitted weekly report.

Town Clerk, Christine Emerson: No issues or concerns.


Mail and Correspondence: 
- Received a Letter of Resignation from Karmen Field-Mitchell from the COA.  Carol accepted the resignation with regret and noted the fine job Karmen did while in the position; 2nd by Paul with a unanimous vote taken.

Robert:
- Noted three (3) street lights out and he will report them to the electric company.

With all business finalized, Carol motioned to close the meeting at 8:02pm; 2nd by Robert with a unanimous vote taken.


Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Carol A. Francesconi, Chairman
Paul F. Astorino, Clerk
Robert S. Ciskowski, Superintendent of Buildings and Grounds



April 5, 2016
6:30PM

In Attendance: Carol A. Francesconi, and Robert S. Ciskowski
Absent:    Paul F. Astorino
Press: iBerkshires and The Courier
       
Robert read the Board of Selectmen meeting minutes for Tuesday, March 29, 2016; Carol accepted as presented. A unanimous vote was taken. 

CCC Field Trip on Saturday, April 2, 2016 at 9:30am to 58 Fales Road.
- Carol reported no conservation issues.  The BOS discussed the Notch Road driveway that intersects with Windsor Road.

Highway Department, Peter LeFebvre: 
- No issues or concerns.

Town Administrator, Mark Webber:
- Heat malfunction at the police station.  The problem was repaired by replacing a circulator pump.
- Met with Anna Farnum of the COA regarding the hiring process for the position of Senior Aide. The COA Board will meet on Wednesday, April 13, 2016 to review applicants, schedule interviews, and make a decision for a recommendation to the Board of Selectmen.
- Met with Advisory Board Chair, Bill Craig to review department budgets as submitted.  The Advisory Board will hold a meeting on April 5, 2016.
- Brian Harrington of DEP is scheduling a meeting in Springfield regarding Kitchen Brook Dam.
- Received a request from Jim Reynolds requesting a Town’s 1986 Open Space Plan.  He questioned if it might be on the website as well as minutes from the Cheshire Master Plan Committee.  Mark will be following up on a response.
- In contact with Michelle Reid at EOEA regarding the Town’s Community Compact application seeking funding assistance for a Master Plan.  Mark requested that $15K go towards the plan.  BRPC would award $5K through their DLTA funding and the Town would appropriate $10K at the annual town meeting. 
- Tom Matuszko noted that 254 survey responses had been received completed.
- Mark reported that Colonial Power said that they submitted press releases to the Berkshire Eagle, iberkshires and The Berkshire Courier.
- Need to post the following meeting:  April 19, 2016 7:30pm: “Act on the approval of a loan with the U.S. Rural Development Administration and the execution of documents”.  The final closing date is April 28, 2016.
- Requested Carol to sign a formality metering agreement with Kirt Mayland.
- Will be in contact with Town Counsel regarding workmen’s compensation and provisions to allow a carry forward unused vacation time concern.
- Spoke with Mellissa at BRPC about studies related to NPDES over the years on storm water studies.  Mark will be dropping the reports off at the BRPC office in Pittsfield.

Resident, Jason Mendonca:
- Inquired about the ACRSD Agreement; when the Agreement was made; and where it stands now with the possibility of restructuring of the district.  Mr. Mendonca offered to work on a committee. He also noted that Cheshire is outnumbered on the Board.
- Mr. Mendonca also questioned the process for signing up with Colonial Power.  Mark reviewed the process and suggested he call his company to see if there would be penalties for opting out.

COA, Anna Farnum:
- Reviewed the process for hiring a Senior Aide, and what the responsibilities were for the position.

Police Chief Garner:   Submitted weekly report.

Town Clerk, Christine Emerson: No issues or concerns.

Carol:
- Will contact the John Leland project overseer to go over the plans they emailed.

Mail and Correspondence: 
- Letter of introduction from the Law Office of Kathleen E. Degnan, Esq.
- Letter from Gailanne M. Cariddi regarding Cheshire’s support for S.2109, An Act establishing the paint stewardship program.

With all business finalized, Carol motioned to close the meeting at 8:00pm; 2nd by Robert with a unanimous vote taken.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Carol A. Francesconi, Chairman
Paul F. Astorino, Clerk
Robert S. Ciskowski, Superintendent of Buildings and Grounds