Selectmen's Weekly Minutes

Listing of the Board of Selectmen's Weekly Meeting Minutes.  Click HERE to view list of posted Agendas

June 19, 2018
6:30PM

In Attendance: Robert S. Ciskowski, Carol A. Francesconi
Absent: Ed St. John, IV     

Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.

6:30PM: Weekly payroll and vendor warrants. Carol makes a motion to accept the Board's June 12, 2018 meeting minutes. Robert seconds the motion.

Highway Supt. Blair Crane:
- Issued his weekly report for June 13, 2018 – June 19, 2018.
- Street sweeping, pothole repair, mowing of town properties continues.
- Preparing Stewart White Road.
- Backhoe 310 is currently being repaired.
- A new highway pickup truck was discussed and a delivery date of July 9, 2018 is anticipated.

Resident, William Simmons, of Pitt Road reported asphalt being dumped by local contractors on a Right of Way area.  The town has not agreed to the dumping and will check into the matter.

 Town Administrator Mark Webber:
- Final approval from the MassHighway District 1 regarding Chapter 90 reimbursement was approved and will be received shortly.
- Becky Herzog hosted a regional group insurance mandatory meeting this morning for administers of health/dental/life insurance in North County towns.  There will be a new group of benefits starting July 1.
- Processed next fiscal year town’s fire and police liability insurance.  No premium changes for the next year.
- DEP sent new guidelines regulating Forest Cutting Plans; Carol will review.

Town Administrator, Mark Webber:
- AFSCME has acknowledged receipt of the executed Highway Union contract agreement.  Union cards have been issued or will be shortly.
- In contact with Jim Barry, regional coordinator of Green Communities, to schedule a return visit to assist the town in signing up in the program.
- Executed USDA/RD reporting documents that are required annually from any town that received USDA project funding.
- The Town’s insurer, MIIA, is offering a two day OSHA training seminar in Great Barrington at no cost on June 26th and June 27th.  Attendance will also give us participation credits which provide the Town with premium discount credits at the end of the year.
- Documents received related to the Whitney Chapter land sale.  Copies will be distributed to the Planning Board, ConsCom and the Board of Assessors.
- The BOS signed the Employment Agreement for Michael Alibozek.

Carol:
- Read a letter from Kraus & Hummel LLP regarding the Notice of Tenants Rights under M.G.L. CH 140, Section 32R.  The notification stated that Pine Valley MHC, LLC has received and accepted an offer to sell the Pine Valley Mobile Home Park for the sum of One Million Seven Hundred Twenty-Five Dollars, pursuant to and subject to the terms of that certain executed purchase and sales agreement attached.
- Thank you letter received from Michael Deep, Deep Associates Insurance Agency, Inc. for assistance received from the BOS/ConsCom for a quick solution of a recent problem encountered at Kitchen Brook Mobile Home Park.

7:00PM
- Jacob Zieminiski (Berkshire Boys) Donna Defino, Chairman of the Cheshire Planning Board Mr. Zieminiski submitted a Host Community Agreement Request for the BOS to sign for a Marijuana Cultivation License Tier 2 for 128 Fales Road, Cheshire, MA. 01225.
- Donna inquired as to what the anticipated yearly income would be.  There was a discrepancy in possible income for the town between both parties for medical and recreational.  Carol voiced that there would be no signing of any documentation until the BOS has carefully investigated everything and when town counsel approves the documentation.  The host agreement sheet was not a Community Host Agreement but information about it.  Carol said she would be reading MLG Chapter 94g section 3 before moving forward.  
- Mr. Zieminski noted that the 110 page document has been now condensed to a three (3) page document for clarity. He noted that signing was no risk to the town.  He will emailed additional information this week to the BOS.  
- The meeting will continue on June 26th at 7pm at the Town Hall.

Carol:
- Updated the BOS on the School Building Re-Use Committee history and recommendations to the Cheshire Board of Selectmen. Initially discussed was a fitness center, satellite classroom for BCC/MCLA computer classes, caterers use of the kitchen/cafeteria for independent business, small coffee shop, day care center, satellite classes for YMCA/Dalton Youth Center, shelter for Appalachian Trail hikers. A RFEI was advertised and two responses received for a dance studio and one for a pre-school program.  After many discussions and research completed, the dance studio proposal was denied as the Adams-Cheshire Regional School District leases space in the “new” wing.  A schematic showing the “new” area where all offices and the Library would fit was submitted.  It was recommended that the town offices move to the school and the Cheshire Historical Commission utilize the first floor of the Cheshire Town Hall. Mark noted that demolition is an option; or partial demolition. The project would have to go before a town mee ing for funding. Also noted was the expenses incurred while empty. Opportunities will be further investigated.
- Peter Traub questioned if there was any interest in it becoming a residential project.
- Carol noted that another building in town, “The Inn cost the town $40k to take it down”.
- Sandra Sloane noted that selling was not an option, there was no interest.
- Many thoughts were shared in this brainstorming session.  Robert thanked the committee for their time and efforts.

Resident, Barry Emery:
- Asked if any of the BOS members would be attending the Eagle Band presentation on Sunday at 3pm.  The Conductor would like to introduce the BOS with historical information about the Town of Cheshire.  
- Will be offering a walking around town; “What Is What Was” on Thursday, August 23, 2018 at 6:30PM and Sunday afternoon, August 26, 2018 at 2pm.  It will be approximately a two (2) mile walk starting and ending at the Cheshire Post Office.

Carol:
- The BOS accepted on June 19, 2018 the Cheshire COA Policy dated 7/1/18.

Town Clerk, Christine Emerson:  No issues or concerns.

Chief of Police Timothy Garner: Submitted weekly report.
- Submitted paperwork for a letter of support for Taylor Kline for the Police Academy.

Mail and Correspondence:
- 2017 Consumer Confidence Report for Cheshire Water Department.
- Forest Cutting Plan for: Farnams Goodlife Corporation, Lanesborough Road.
- MIIA; MIIA Property and Casualty Additional Credit: $1,967.

8:10 PM: With no additional business to come before the Board, Carol made a motion to adjourn the meeting. Robert seconds the motion. A unanimous vote was taken.

         
Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds

June 12, 2018
6:30PM

In Attendance: Robert S. Ciskowski, Carol A. Francesconi, and Ed St. John IV
Absent:        

Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
Carol opens the regular portion of the meeting. Carol makes a motion to accept the Board's June 5, 2018 meeting minutes. Ed seconds the motion. Vote taken, 3-0 in favor.

Highway Supt. Blair Crane:
- Issued his weekly report for June 6, 2018 – June 12, 2018
- The repairing of pot holes continues.
- Mowing town properties.
- Repaired major asphalt section on Windsor and Sand Mill Road.
- Welded and painted Sand Mill Bridge railing.
- Sweep sweeping.
- Berkshire Gas to continue min work @ Church and Depot starting, Saturday, June 13, 2018.
- Backhoe 310 is currently being repaired.
- Robert questioned Blair regarding the need for a town cell phone.  He will be tracking the usage to see if he will go on the town plan or remain on his present plan.

Paul Butler introduced Dr. John Vosburg to the BOS.  Carol politely said, “Don’t forget Cheshire exists”.  He will be starting his new role as Superintendent of the Adams Cheshire Schools on July 2, 2018.  In the meantime he is volunteering his time to become acclimated to the district’s students, schools, personnel, and communities. Dr. Putnam will be leaving his position on  June 30, 2018.
- Robert noted that the Cheshire school budget was passed last night.
- Dr. Vosburg answered basic questions by saying he wants to maintain transparency and looks forward to using his past work experiences to continue to build a strong district.

Residents of 85 Ingalls Road and 40 Devonshire Road voiced a Noise/Disturbing the Peace complaint against a neighbor’s obnoxious noise of a race car engine running sometimes for an hour or two.  Several attempts have been made to contact the Cheshire Police Department to no avail.  The BOS will discuss the issue with Chief of Police, Timothy Garner, about contacting the officer on duty for a fast turnaround system and a better telephone system.
- Additionally, they reported fast driving on Ingalls Road.  They questioned what the speed limit is and could it be clearly posted. The speed is dangerous for young children and questioned if the electronic mile equipment could be installed. It was also noted that as in other areas of town, the speeding usually is done by town residents.

Town Administrator Mark Webber:  Presented his weekly report, including the following items:
- Completed negotiating session this morning with Highway employees and their union representative, Nadine Kennedy.  One change included was language regarding non-portability of accrued sick time of less than 90 days.  The contract was signed and it was submitted this evening to the Cheshire BOS for signature.
- Carole will be completing multiple items on the BRTA COA van agreement.
- Received correspondence from the firm who is negotiating a Pilot agreement on our behalf with the developer (CVE) of a solar project on East Harbor Road owned by Karen Scholz.  The going rate is $11,000 per megawatt AC annually for twenty years. The proposed project would be 5 megawatts and contain 17,000 panels.  This would mean $55,000 annually for the town.
- Discussed pick-up truck options with Blair for the one that was approved last evening. Another discussion will take place in the near future regarding the purchase of a 6 wheeler.
- Researching rules and regulations for Marijuana Retail Stores and Cultivating sites.
- Received a letter from the Division of Ecological Resources informing us that the previously proposed Kitchen Brook Dam project is being removed from their “priority project” status.

Owners of the Cheshire Liquor Center approached the BOS with the request for a letter of non-opposition to start the State process for opening a Retail Marijuana Dispensary. Mark and the BOS explained that they should have a formal presentation of their plans and should contact the Cannabis Control Commission.

Town Clerk, Christine Emerson:  No issues or concerns.

Chief of Police Timothy Garner: Submitted weekly report.
- Discussed noise complaint on Ingalls Road and the high rates of speed they are experiencing on Ingalls Road.  The Chief explained how the police department phone system operates.  A new message will be put on the phone with clear directions for assistance.

One day Liquor License issued to Whitney’s Farm Stand for 6/14/18.  $50.00.

Mail and Correspondence:
- Berkshire Gas.  Berkshire Gas petitioned the MASS Department of Public Utilities for a 4.3 percent increase in its rates, the first filed by the Company in 17 years.  Residents could see an annual increase in their bill of $40.00.  A public meeting will take place on July 23, 2018 at 7:00PM at Berkshire Community College, Boland Theatre Building, 1350 West Street, Pittsfield, MA 01201.
- Letter from Joyce H. Fletcher regarding the removing of stacks of stones on her property.
- Proposal received from Brazeau Masonry for the restoration of the historic thoth.  The price is $2,200.00.  The BOS approved the expenditure.


8:05 PM: With no additional business to come before the Board, Carol made a motion to adjourn the meeting. Ed seconds the motion. Vote taken, 3-0 in favor.

         
Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Groundsv

June 5, 2018
6:30PM
In Attendance: Robert S. Ciskowski (RC), Carol A. Francesconi (CF), and Ed St. John IV (ESJ)
Absent:       
Press:
 
CF makes a motion to accept the Board's May 29, 2018 meeting minutes. ESJ seconds the motion. Vote taken, 3-0 in favor.
- Highway Supt. Blair Crane issues his weekly report. Activities included: grading of gravel roads; removing roadside logs and post winter clean-up; equipment maintenance; mowing of Town properties, including Cheshire Elementary and; truck inspections. Blair notes that Berkshire Gas has been working on correcting a gas leak at the corner of Church and Depot. CF asks about washouts on a section of Windsor Road. Blair responds that the repair work is not yet completed and the area will be seeded and hay mulched at the end. CF asks if wood chipping at the Transfer Station is still taking place. Blair responds that, yes, but only when time permits. CF asks about making the backhoe available to the Board of Health to move items around the Transfer Station. Blair responds that it has been moved to an accessible area and already is accessible to Board of Health. RC asks about the merits of a 6-wheel dump truck versus the proposed 10-wheel truck. Blair provides a cost and functional analysis and feels that the larger truck provides more benefits at a lower cost over the 10-yr expected usefulness of the truck.
- Resident Fred Balawender issues complaints about potholes around town and why they haven't been fixed. Blair responds that he has been working on them steadily and tries to complete one whole area before mobilizing to the next, rather than jumping around. Mr. Balawender says that he's never seen so many potholes and would like them fixed faster. RC notes that Blair is short of employees during the month of June due to vacation scheduling.

- Town Administrator Mark Webber gives his weekly report, including the following items:
- provides a 3-page review with back-up information for next week's Annual Town Meeting warrant and asks the Board to respond by email with any questions prior to  next Monday.
- Received some information from Planning Board member Peter Traub on the State's Abandoned Housing Program. Board will need to review but asks that Mark follow up  and get the process moving.
- Mark notes a few items of clarification after last night's mini town meeting. 1) "dispose to the highest responsible bidder" does not exclude a trade in. 2) the Planning Board  chose to go with the minimum number of allowed licenses in the proposed marijuana  bylaw. Per GL, Cheshire is allowed either 2 or 7 retail alcohol licenses (2 all-alcohol and 5  beer and wine only). So, either way, 20% still comes out to one license per category,  which is in the CCC's regulation.
- Mark communicated with the Highway Union negotiator and she agreed to include the language that was discussed last week. AFSCME union representative Nadine Kennedy  will be here next Tuesday at 9:00AM to meet with Mark and the Highway Department  members to, hopefully, sign an agreement.

- Donna DeFino, Planning Board Chair, discusses the upcoming Annual Town Meeting warrant article to amend the Zoning Bylaws with the addition of a comprehensive marijuana bylaw. Her fear is that the meeting will get bogged down by proponents. ESJ responds that, as Moderator, the discussion will be kept to the subject of land use and not the merits or detriments of marijuana use. Furthermore, only Town residents will be allowed to speak. ESJ adds that the Planning Board should be prepared for possible amendments from the town meeting floor.
- Chief of Police Timothy Garner drops of his weekly activity report and asks the Board to appoint Amilo Justino as a part-time police officer for the normal probationary period. CF, based on the Chief's recommendation, makes a motion to appoint Mr. Justino as a part-time Cheshire police officer. RC seconds the motion. Vote taken, 3-0 in favor.
- CF notes that Gillette Brothers will be providing amusement rides at the July 7th Cheese Festival and that they carry the required liability insurance.
- Resident Mark Biagini asks why the Cheshire Police don't run more radar in the downtown area instead of Rte 8 and Fred Mason Rd. Board will pass along the concern to the Chief of Police.
- Resident Fred Jayko states that the used clothing depository in the Cheshire School parking lot is overflowing and is a mess. Blair Crane responds he's requested that the shed be removed if it can't be emptied regularly.
- RC states that after the Annual Town Meeting, he'd like to pick up the pace on the Green Communities initiative. Opportunities are available for energy costs savings which the Town should qualify for.
8:05 PM: With no additional business to come before the Board, CF makes a motion  to adjourn the meeting. ESJ seconds the motion. Vote taken, 3-0 in favor.
      
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Groundsv

May 29, 2018
6:30PM
In Attendance: Robert S. Ciskowski, Carol A. Francesconi, and Ed St. John IV
Absent:       
Press: iBerkshires
Carol motioned to have the minutes for May 22, 2018 approved; 2nd by Ed with a unanimous vote taken.
Town Highway Superintendent, Blair Crane:
- Submitted Weekly Activity Log for 5/23/18-5/29/18.
- Grade roads/haul gravel to upper Windsor Road and Richmond Hill Road.
- Graded camp roads.
- Blair will be meeting with various contractors next week regarding  Shadowland Cove drainage issue.
- Repaired system for spraying dust control - calcium/magnesium chloride.
- Hydraulic pump has been pulled on the roadside boom mower.  New Hampshire Hydraulics will pick it up to test this week.  This is the second worn out pump over the life of this machine.  Replacement cost unknown at this time.
- 301 Backhoe hydraulics failure has been investigated further and it is a probable valve bank malfunction.  Not an easy, simple or inexpensive repair.  310 will have to be trucked to Springfield due to the complexity and expense to repair in house. (7K miles on backhoe.)
- Robert visited the site of Shadowland Cove and noted it was a culvert 4' in diameter; 10' deep with 8 ' of water.  Blair reported it had been cleaned out last August. He expressed concern regarding the layout of the septic system.
- Robert noted the loss of quality lake frontage and the inability to have a 24' boat any longer due to the present conditions.  Robert questioned if it would be possible to consult with contractors to see if an area could be cleaned out to retain some water frontage.
- Blair explained that it is not simple to rectify and discussed different options.  However, a swale structure at the end of the catch basin might collect more silt.  He felt it is contingent on the area landowners to work on the issues also as it may create a bigger issue.  Morally, Robert felt the owners need guidance; he feels bad for the landowners. 
- Carol will be contacting Mark Stimpson of the DEP.
- Robert will be working the compactor on Saturday, June 2, 2018.  He reminded Blair to consider working on a list of replacement people for the winter.
Town Administrator, Mark Webber:
- Mark updated the BOS on a concern regarding the appointment of two Cheshire individuals for the position on the Mount Greylock Advisory Board.  It was resolved when Christy Butler declined the appointment. 
- Received a revised sketch from NationalGrid for the Jenks Road utility pole public hearing.  Carol motioned to amend the original decision of placement which now shows two poles eliminated from the front yard of the Hitter home; 2nd by Ed with a unanimous vote taken.
- Sent the ATM warrant to Town Counsel for review and to the Town Clerk for the BOS to sign. 
- Updated the Budget.  Copies submitted to Town Clerk.
Town Administrator, Mark Webber:  continued
- Mark explained the reasons for funding an OPEB account.  The key ones are that doing so will improve our bond rating, which lowers our borrowing costs and pre-funding this account may lessen the burden of future employees and taxpayers.
- Becky Herzog is on the Board of Directors of the Berkshire County Insurance Group.  While transitioning to the Berkshire Health Group her knowledge has been most helpful.  The change will go into effect on July 1, 2018.  She will be hosting a workshop for north country town health/dental insurance administrators on June 19th at 10:30am.  We have signed on with a vendor for a seamless transition for our life insurance policies.  There will be no rate or policy coverage changes; there will be a 1% decrease in premiums because we have cut our support position.  Town employees will see no changes whatsoever.
- Sent a note to Dancecapade thanking them for their interest but that the Town was taking a pause and will not be leasing any additional space at the Cheshire School for the time being.
- Request received from Berkshire Boys to be placed on the June 12, 2018 BOS Agenda.  The board asked Carole H. to contact the individual to schedule a time for the July 19, 2018 Agenda at 7pm.
- Mark explained how the on-line permitting software package will work. Building Commissioner,  Gerry Garner, will be the gatekeeper and will distribute forms to different departments.
Resident, Jan Kuniholm:
- Reported difficulty walking on the sidewalks of East Main Street.  Walking to the trail is a public safety issue.  He realizes that the sweeper won't be coming for another two (2) weeks but even the sidewalks need sweeping.  He noted that his front yard looks like a sandpit as there is unfriendly gravel on his lawn.
- Blair responded that the sweeper goes from town to town and it will be taken care of as soon as the Town can.
Resident, Robert Balawender:
- Voiced concern about potholes and the fact that road sides were cleared but not reseeded and now the dirt is washing onto the roads.  He felt the maintenance was not well thought out and most likely costing additional money.
Resident's Maureen Reiley-Moriarty and William Moriarty:
- Explained the danger happening with a ledge that is falling onto Dugway/Windsor Road.  Suggested using fencing to hold back the ledge from continuing to fall as it is a major safety hazard to drivers. The BOS will advise Blair of the situation.
Resident, Terry Miller:
- Ms. Miller wanted to follow up on any progress for two unsafe houses that she reported that needed to be boarded up.  Carol will check with Jeff in the Board of Health to see if any progress has been made.  Carol noted that the Board of Health can issue a warning with an ultimatum.
Resident, Peter Traub:
- Thanked the Selectmen for a wonderful Memorial Day Parade and Ceremony. Carol reported that the fly over was cancelled at 18 different sites in Berkshire County due to the weather.
Ed:
- Reported that he will be holding a Baby Town Meeting on Monday, June 4, 2018 at 7pm at the Cheshire Community Center.
Police Chief, Tim Garner:  Submitted weekly report.
- Chief Garner introduced to the BOS, Mario Jusino.
Town Clerk, Christine Emerson: 
- The Warrant was signed by the BOS.
- Will provide a larger map of where the business areas on Route 8 are located.
- Clean copies of the Budget will also be provided.  This information is also available on the Town’s website.
7:25PM
Carol motioned to go into Executive Session; “To conduct strategy sessions in preparation for negotiations with non-union personnel or to conduct collective bargaining sessions or contract negotiations with non-union personnel.” Seconded by Ed with a unanimous vote taken.
Roll Call:
Carol A. Francesconi, Yes; Robert S. Ciskowski, Yes; and Ed. St. John IV, Yes.
The Open Meeting will reconvene after the Executive Session.
7:50PM
Roll Call:
Carol A. Francesconi, Yes; Robert S. Ciskowski, Yes; and Ed St. John IV, Yes.
The Open Meeting with reconvene.
Mail and Correspondence:
- Received a Letter of Resignation from Fence Viewer, Ken Egnaczak.  The BOS regretfully accepts the resignation as Mr. Egnaczak has been a major asset to the committee over many years.
Resident, Joe Prinz:
- Voiced discontent with the road conditions where he walks every day.  He explained what's happening with the sides of the roads washing onto the roads due to not spending money on reseeding the areas that were cut back.  He feels the roads are a disgrace and the roads will be washed out if a good rain storm comes as presently the catch basin is already half full on Notch Road and Windsor Road.  The BOS will speak with the Highway Superintendent.
Carol questioned Mark Warner as to Carol and Ed seeing a large hole on his property at 612 West Mountain Road, with cows walking down into it.  There seems to be a discrepancy as to if there is one there or not.  Mr. Warner disagrees.
Appalachian Trail Committee, Eileen Quinn:
- Ms. Quinn updated the BOS on upcoming events for the Appalachian Trail Committee and Cheshire Block Parties.  Carol advised Eileen to seek out usage of portable bathrooms rather than using the Town Hall septic system.
The Cheshire Conservation Commission will have a site visit on Saturday, June 16, 2018 at 10am at the Karen Scholz property at East Harbor Road. (Solar Array Project)
With all business finalized, Carol motioned to adjourn at 8:15PM; 2nd by Ed with a unanimous vote taken.
                 
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Groundsv

May 22, 2018
6:30PM
In Attendance: Robert S. Ciskowski, Carol A. Francesconi, and Ed St. John IV
Absent:       
Press: The Berkshire Eagle
                  
Carol motioned to have the minutes for May 15, 2018 approved; 2nd by Ed with a unanimous vote taken.
 
Town Highway Superintendent, Blair Crane:
- Submitted Weekly Activity Log for 5/16/18-5/22/18.
- Potholes filled on Outlook Avenue, Fred Mason Road and Outlook Avenue.
- Road grading to continue on Stafford, Sand Mill Hill, Windsor and Richmond Hill.
- Mowed at the elementary school.
- Road Report completed.
- Two burials completed.
 
Town Administrator, Mark Webber:
- A negotiating session was held with two (2) highway employees and Nadine Kennedy, the Union representative.  Copies were presented to the BOS and Highway Superintendent, Blair Crane.  Mark requested an Executive Session for Tuesday, May 29, 2018. The next meeting with Nadine will take place on June 12, 2018 at 9am.
- Cheshire Lake weed treatment is scheduled for: Wednesday, May 23, 2018.
- A resident approached Becky and ask if the Town would be interested in accepting a donation of approximately one (1) acre of land along Windsor Road.  This donation would require a town meeting article and a two-thirds approval.
- Becky recommended that we have a town meeting article to establish and begin funding the Town’s OPEB liability. A nominal appropriation is @2,000 to get started.
- Two walk-ins requesting information about the procedure for securing a permit/license for marijuana retail or cultivation.
- IT person has addressed the Town email accounts and has made the changes necessary to increase capacity ad get rid of overage charges in the future.
- Spoke with Travis and Blair following a conversation with the Water Commissioners last week about apparent water loss at the Cheshire School.  Travis and Jason will be conducting a comprehensive survey of fixtures and water use at the school tomorrow.
- Spoke with Gary Trudeau who was seeking to resolve an apparent issue with two (2) people being appointed on the Greylock Advisory Board.  Mark will follow up with Becky Barnes tomorrow.
- A form was completed for Mark to represent the Town of Cheshire on the BRTA Advisory Board.
Carol motioned to hold an Executive Session on Tuesday, May 29, 2018 after the Open Meeting closes;
2nd by Ed with a unanimous vote taken.  “To conduct strategy sessions in preparation for negotiations with non-union personnel or to conduct collective bargaining sessions or contract negotiations with non-union personnel.” 
Carol:
Visited the Lakeview site of homeowner, Tara Harrington.  The cost for reclamation would be prohibitive and Carol stated there wasn’t much the town could do.  To place a swale in the back would cost a few thousand dollars but the problem would continue.  The pipe above the water level is clean and a delta has been created.  It is shallow and in twenty years it won’t be a harbor.  It has to be cleaned every year.
Resident, Peter Traub:
- Voiced that several landowners are willing to put some money into the project.
Carol: The Town could place a swale and clean the pipe.  However, Blair said it is a tight spot and where do you go with sediment?
Ed: Ed will stop by and take a look at it this week.
Carol:
- Reported that the Cheshire Historical Commission would like to obtain a cost estimate to repair the horse trough.  They asked Greg Farmer for a cost estimate to repair the Stafford Hill Monument.  Unfortunately, he reported back that it is beyond his scope of expertise. The CHC will get back to the BOS when additional information is secured.
Carol:
- Happily reported that arrangements have been made to have a fly-over during the Memorial Day Parade.  All arrangements have been secured.
Robert:
- Expressed confidence in the Advisory Board budget proceedings this evening.
 
Cheshire Board of Health, Rick Salvi and Mike Biagini:
- Notified the BOS that they need coverage at the transfer station on Saturday, May 26, 2018.  Robert offered to be in charge starting at 8am.
Business Owner, Michael Deep:
- Discussed an emergency situation at Kitchen Brook Dam.  Carol will discuss the issue with the other members of the Cheshire Conservation Commission on Friday, May 25, 2018 at which time an Emergency Order may be issued.
 
Police Chief, Tim Garner:  Submitted weekly report.
 
Town Clerk, Christine Emerson:  No issues or concerns.
 
Mail and Correspondence:
- Card received from Thomas and Barbara Bessette regarding the addressing of road conditions on Stewart White Road.
With all business finalized, Carol motioned to adjourn at 8:20PM; 2nd by Ed with a unanimous vote taken.

Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds
 

May 15, 2018
6:30PM
In Attendance: Robert S. Ciskowski, Carol A. Francesconi, and Ed St. John IV
Absent:       
Press: iBerkshires
 
Carol motioned to have the minutes for May 8, 2018 approved; 2nd by Ed with a unanimous vote taken.
Resident Tara Harrington of 102 Shadowland Cove voiced concern over drainage ruining her beachfront property and suggested the BOS make a sight visit in an effort to seek a remedy.
Resident, Ralph Cerretta, notified the BOS that appliances and construction types of materials are illegally being dumped on the Buskika property on Route 8.  The BOS will investigate.
 
Town Highway Superintendent, Blair Crane:
- Submitted Weekly Activity Log for 5/9/18-5/15/18.
- Work was completed for burials.
- Continuing to fill potholes on West Mountain Road and Outlook Avenue.
- Road grading continues on Stafford, Sand Mill Hill, Windsor and Richmond Hill.
- Continuing to mow.  Elementary school field is getting lots of use.
- Finalizing Chapter 90 paperwork.
- Applying for MASSWORKS/STRAP grant to reconstruct Rt. 116.
- Maintaining equipment.
- Asked to demolish a small shed on school grounds by the batting cases.  Carol will check with the different leagues before giving permission.
 
Resident, Gary Trudeau:
- Thanked the BOS for appointing him to the Greylock Advisory Council.
 
6:40PM
Carol motioned to go into Executive Session: "To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and the chair so declares"2nd by Ed with a unanimous vote taken.
Roll Call:
Carol A. Francesconi, Yes; Robert S. Ciskowski, Yes; and Ed St. John IV, Yes.
At 7:10PM Carol reopened the Open Meeting.
Roll Call:
Carol A. Francesconi, Yes; Robert S. Ciskowski, Yes; and Ed St. John IV, Yes.
 
7:20PM
The meeting was held on the second floor to accommodate an audience for the NationGrid Continuation Hearing from April 24, 2018.
National Grid representative, Bonnie Brown, explained the reason for having the poles 150' span.  This is the maximum span allowed due to the wires heavy weight. Resident, Diane Hitter, questioned if the poles could be located on the same side of the houses.  It was noted that poles 44, 45, 46, and 47 by the Hitter property are actually on town right of way property.  Ms. Hitter questioned why are the poles in front of her front yard. In response, the rep said the span is stronger with the plan and it is structurally sounder.  "It was the most economical way." It is the best way to engineer it with the least amount of trimming. "It is the safest way-the best way-the most economical way.” Ms. Hitter questioned if more consideration could be put into less poles and less intrusive placements.
Carol:
- There were no wetlands.  Once the Cheshire Conservation Commission received paperwork on the lots then determinations can be made.  Perhaps if the lots have wetlands issues some of lots will not be needing poles.
A letter was read by Elizabeth Kulas.  The letter was written by Major Edward J. Kulas, USAF Retired. "Further development in the Jenks Road area should not be allowed.  Since the development on Stafford Hill our water table has been depleted to the point where we and others have to ship water into our homes during the summer months.  Additional development will further deplete the already low water table that we all rely on for fresh clean drinking water for our homes and families".  The letter continues to address concerns about the condition of Jenks Road and the impact more cars will make. (Letter on file.)
Robert:
- Suggested hiring a hydraulic engineer.
Carol:
- Reported that the project in question was viewed.  The BOS has no authority to refuse electricity to a development before it perks etc. 
Robert:
- Voiced that there is nothing to deter the owner from putting in houses. The plan was presented to the Cheshire Planning Board with a licensed surveyor who is registered.  All parcels have the required frontage.  A Form A was submitted.  The Cheshire Planning Board signed it. There is no road or cul du sac.
Resident, Dr. Goldfarb:
- Noted that the road repair costs to Cheshire will be prohibitive.
Carol:
- "That is not in our vision".
Blair:
- Houses will cause more traffic.  The road will continue to be maintained and no money is available to make it a super highway.  "It is what it is".
Owner, Nate Girard:
- Reported that he will be developing eight high end homes and not eleven. The property has been in land court for two and a half years.  A lot of the lots have been perked and have been deemed buildable.  The plans may change as he has been approached by individuals that want larger lots to build really beautiful homes.  He wants to work with all to have a harmonious environment.  When asked about underground electricity he said it would cost an unreasonable amount and would rip up the road.
Resident, Dr. Goldfarb:
- "What if only two homes goes in, why are all these poles needed. When will the poles go in?"  Mr. Girard did not know.
Nate Girard:
- He has spoken to engineers regarding the 150' span and what is safest.  He prefers no home be close to the front.  "The homes will be beautiful homes with views.”
Ed questioned if plowing would be an issue for Blair if it is not wide enough. Blair responded, "The plowing would be all the way through.  He can push it off to the side and he will be viewing the road once stake are put in".
Robert:
- "Could the electricity from both ends?"
Mr. Girard:
1.  Wanted to give to the State 100 acres to preserve.
2.  The logging road on Jenks/Wells Road will not be developed. Mr. Girard said he would be willing to grade if that would assist the town.
"No prices for the land are available" was the response given by Mr. Girard when asked by Ms. Hitter.
Robert motioned to accept the Order For Joint or Identical Pole Locations presentation for Jenks Road-National Grid to install 18 new poles in order to extend overhead utilities for 8 new house lots.  Proposed poles will be north off existing pole #43 Jenks Road approximately 2600 feet total at 150' pole spans.  The location begins at a point approximately 4000 feet north of the centerline of the intersection of Windsor Road and continues approximately 2600 feet in a northerly direction; 2nd by Ed with a unanimous vote taken.
Police Chief, Tim Garner:  Submitted weekly report.
Town Clerk, Christine Emerson:  No issues or concerns.
Town Administrator, Mark Webber:
- Advisory Board meeting rescheduled for May 22, 2018 at 6:00PM.
- ATM warrant should be signed on May 29th. 
- Spoke with Highway Union negotiator Nadine Kennedy today.  MEMO submitted.
- Solicited and received a draft PILOT agreement for proposed and potential future private solar arrays in Town with defined terms, conditions and annual payments.  It will be approximately $7,500 per Mw with a 2.5% accelerator for a 20 year period.  The proposed site is 4.8 Mw.  The PILOT agreement takes the place of annual personal property billing which has to be revisited and re-calculated each year and can be subject to abatement requests each year.
- Discussion took place regarding the purchasing of a new highway pickup truck and the need for a plow truck.  The pickup costs could come from free cash ($40K).  Both items could cost approximately $270,000 using best practices for borrowing.  A debt exclusion vote would be needed for the $230K.
Ed:
- Requested the addition of $1,500 from free cash to fund a pilot program with Adams Council on Aging to evaluate if the Town of Cheshire would utilize their vehicle for trips out of county for medical appointments. 
- iBerkshires Staff, Jack Guerino, questioned the BOS if they would be appealing the court's decision to allow the installation of a solar array on East Harbor Road.  Carol stated that, "No action by the Cheshire Board of Selectmen will be taken and the BOS would continue negotiations with the Planning Board." The judge had asked the Planning Board to review the issues and return by September with answers.
Mail and Correspondence:
- Letter received for the usage of the kitchen facilities at the Cheshire Senior Center.  A determination to not allow the facility was voted on unanimously.
Carol motioned to appoint, for a one (1) year term:  Peter LeFebvre and Julie Ciskowski to the Cemetery Commission.  Robert abstained for voting for Julie Ciskowski.  Ed seconded the motion and a unanimous vote was taken.  The appointments will be for the unexpired terms until election time next year.  Carol voiced that the Cemetery Budget remain as is.
With all business finalized, Carol motioned to adjourn at 8:50PM; 2nd by Ed with a unanimous vote taken.
              
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
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Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Groundsv