Selectmen's Weekly Minutes

Listing of the Board of Selectmen's Weekly Meeting Minutes.  Click HERE to view list of posted Agendas

August 14, 2018
6:30PM

In Attendance: Robert S. Ciskowski, Carol A. Francesconi, Ed St. John, IV
Absent:      
Press: iBerkshires

Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s August 7, 2018 meeting minutes as corrected. Ed seconds the motion

Highway Superintendent, Blair Crane:
- Submitted Weekly Activity Log for 8/8/18-8/14/18.
- Mowing grounds and or roadsides.
- Wood chipping.
- Repair equipment/maintenance.
- Moved clothes bins from school to Town Shed.
- Cut brush and trees from backstop and School Street fencing.
- Revived grader- flat tires changed. Blair reported that the grader's center pin has movement up to two (2) inches.  It is not a simple fix even if the part can be found.  The cost would be approximately $14K - $15K for a 32 year old machine verses a new machine at $230K.
- Robert requested that the BOS, "Think it over".  Should the equipment be leased for three (3) years it would be equivalent to purchasing a new one.  
- Picked up truck from Delurey's in preparation for the lake tape weed project.
- Ditch cleaning/catch basin clearing (Pleasantview Drive).
- 38% of manpower on vacation/sick time/ or other time off.
- Preparations made for Cruise Night.  Cancelled rescheduled for August 30, 2018.
- Roller was picked up by Liberty Mutual Insurance.  The insurance check is forthcoming.
- Ed noted the lack of manpower and Blair reviewed the reasons why.
- Donna Defino inquired about the road conditions on Lanesborough Road and the timeframe for painting lines in town.  Blair reviewed the cost as being 82 cents a foot for a double line and 41 cents for 4 inch lines.  He also noted that there are different qualities of paint which could add additional costs.
- Resident, F. Jayko, reported that culverts are not working on Wells Road.
- Blair reported stakes disappearing on Jenks Road where National Grid plan to install poles.
- Blair has received four (4) paving bids to date.
- Robert suggested Blair look into possible safety classes the department could attend.

Carol:  
- Reported that she had spoken to State Representative John Barrett III regarding receiving assistance in removing and storing the tape weed that has returned to Cheshire Reservoir.  The SOLitude Lake Management Company, who in the past used a harvester to remove the weeds were notified and would remove the weeds once they mature.  Carol voiced that what is needed is the harvester, trucks, and backhoes.  Should equipment not be available, contracting out the project may be a necessity.
- Another fact is that the weeds clog the fire truck pumps. The highway department has pulled some weeds from the area near the boat ramp.

Town Administrator,  Mark Webber:
- Filed Workmen's Compensation claim on this date.
- Due to a problem with the submittal of Chapter 90 paperwork, Maple Drive does not show up as a town road on the State's inventory.  However, a town meeting vote of 1978 documents approval and acceptance of the 800 foot road.  On May 1979 at the Annual Town Meeting, the remaining 600 feet were approved.  The documentation was forwarded to District 1 and hopefully will sort out in time to allow the project to go forward.  Otherwise, the project will have to be modified and an addendum will have to be sent to all of the bidders who took out plans.
- Received a note from the ACRSD office that they paid this year's Alarms of Berkshire County monitoring bill for the Cheshire School.  This will be added to next year's budget.
- Spoke with BRPC, Eammon regarding the Complete Streets grant denial.  Should the town want to submit a new project, he will work for gratis.  Unfortunately, the Depot Street cannot be resubmitted but he felt the sidewalk to Dublin Road would score well.  Blair, Mark, and Eammon will be meeting.
- Working on Jenks Road shade tree controversy. Carol will call the abutter.

Carol:
- Reported that the Cheshire Historical Commission would like the BOS to appoint an alternate member to the Board as it is difficult to have a quorum.  The CHC recommended the appointment of George Reynolds.  Carol motioned to appoint George Reynolds (Alternate Member) to the Historical Commission; 2nd by Robert with a unanimous vote taken.

7:00PM  Berkshire Boys:
Discussion regarding the signing of a Host Agreement for the cultivation of marijuana with the Berkshire Boys on 128 Fales Road, Cheshire, MA 01201.  A few minor changes will be made and signing be decided upon once all State rules and requirements are met.  The group plans on developing up to a Tier 2 under 10,000 square feet operation. In the future the group may become interested in a retail business also.  The building on Fales Road will be a steel building in a proposed 7,500 square foot no window structure.  The structure will blend in with the aesthetics of the farm land surroundings.
- The operation plans to hire four (4) to ten (10) employees with a start up time in spring.
- Regarding security and transportation the group noted strict rules by the State.
- The Berkshire Boys will come back before the BOS once they receive approvals by the State.  At that time signage of the Host Agreement can take place.
- Mark asked if there was a cap on the amount of licenses available.  Jacob Zieminski reported, "No".  An updated business plan will be sent to the BOS.

A tentative meeting with residents of Pine Valley Mobile Home Park was cancelled due to a conflict with the businesses attorney.  Pine Valley is in the process of submitting to the town in a week or two documentation regarding possible differences of opinion on the finances/road conditions.  Once received a meeting will take place with residents.
- Robert visited the site and noted that roads have to be ground up and paved.  "The pot holes are incredible".
- Tentative Meeting:  Thursday, September 6, 2018 Cheshire Community Center at 6:30PM.

Emergency Water Repair Bid:
- No bids were received.

One day liquor license issued to Whitney's Farm Stand.  $50.00

Christine Emerson: No issues or concerns.

Chief of Police, Timothy Garner:  Report submitted.

Mail and Correspondence:
- Emailed received from a resident regarding the operation of the Trash Compacter. When questioned when something would be done by a member of the audience, Carol said, "Issues are being addressed".

Cheshire COA, Peter Traub:
- The BOS notified Peter that the two (2) weeks of salary owed to the coordinator will be paid from the Council on Aging account.
        
8:00PM    
With no additional business to come before the Board, Carol made a motion toadjourn the meeting.  Ed seconds the motion.  A unanimous vote was taken.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds

August 7, 2018
6:00PM Open Meeting
In Attendance: Robert S. Ciskowski, Carol A. Francesconi, and Ed St. John IV
Absent:       
Press: iBerkshires
                  
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
6:30PM Carol opens the regular portion of the meeting.
       Carol makes a motion to accept the Board’s July 31, 2018 meeting minutes.
       Robert seconds the motion.
Resident, Steven LaFogg:
- Thanked Highway Superintendent, Blair Crane, for his quick response and excellent repairs to a washout on West Mountain Road.
Several residents of Maple Drive attended tonight’s meeting to voice their needs for paving their street. Blair explained his schedule for road repairs and paving.
 
Highway Superintendent, Blair Crane:
- Submitted Weekly Activity Log for 8/1/18-8/7/18.
- Researching prices of a new roller. 
- Awaiting on salt pricing from the county bid procurement system.
- Meeting with residents at Shadowland Cover this week to continue design phase.
- Waiting on numbers from John Deere/Grader.
- Continuing to work on an action plan for snow removal.
- Continuing to mow roadsides as weather permits.  Wells and East Harbor Roads are completed. Lanesborough Road is next on the schedule.
- Working with National Grid on Jenks Road pole project.
- Pot hole/paving repairs.
- Wood chipping.
- Repair equipment/maintenance.
- Paperwork/Planning phase of three asphalt project as well as road striping and culvert work.
Paving: 
- Wells Road (from Main to just east of Dublin - 1900').
- West Mountain Road (From Curran Road to the east 1500').
- Maple Drive (entire roadway-1400').
Highway Superintendent, Blair Crane:  continued
Culverts:
- Curran Road - Catch Basin repair and 60' culvert replacement.
- School Street/Richardson Street - 40' total replacement with ADA sidewalk.
- Stafford Hill Road - culvert and curb repair at the bottom.
Road Striping:
- Wells Road (North End)
- Windsor Road (New pavement-east end)
This evenings Berkshire Boys meeting regarding a Host Agreement was cancelled and they requested to meet on Tuesday, August 14, 2018 at 7pm.  Meeting change confirmed.
  
Town Administrator,  Mark Webber:
- The BOS unanimously voted to lock in heating oil at $2.56/gallon.  Last year 21,000 gallons at the Cheshire School and 1,700 gallons at the Police Station and; 2,500 gallons at Town Hall/Annex were used.
- Letter received from Kraus and Hummel. A Hearing was scheduled for Saturday, August 25, 2018 at the Cheshire Community Center by the Cheshire Rent Control Board.
- Mark suggested scheduling a Shade Tree Hearing for two (2) weeks from tonight.  The abutter and National Grid will be notified. (Jenks Road pole project).
- Two (2) laptops have arrived for the Cemetery Department and the Animal Control Officer.  A used printer will go with the Cemetery laptop.
- Filed a Workmen’s Compensation claim for a highway worker following a missed work event taking place last Wednesday. A doctor’s note saying the individual can return to work on 8/27/18 has been requested.
- Spoke to Michelle at Complete Streets regarding the town’s failed application.  Mark inquired about why Cheshire did not score well.  She said there was a decrease pool of funds and the competition was stronger. She suggested we apply again and top focus more heavily on the three (3) key aspects of Mobility, Safety and Equity.  Mark will be in contact with Eammon at BRPC to review the outcome.
Christine Emerson:  No issues or concerns.
Chief of Police, Timothy Garner:  Report submitted.
Fire Chief, Thomas Francesconi:
- Ed reported that Douglas J. Wooliver & Sons, Inc. submitted a bid from David J. Tierney, III for repair to 1/3 section of the Cheshire Fire Station.  Their cost for framing carpentry work is $64,566.00. Included was $5,000 for plumbing rework and $5,000 for electrical rework allowances in their price for electrical and plumbing.
- Chief Francesconi discussed further the condition and safety factors in moving forward with the project.
- For deck repairs, engineering to complete the job it will probably be $24K with a total of $95K.
- Ed will be contacting Adams Hines to see if there are any grants to assist.  The need to understand the condition of the whole building is pertinent.

Mail and Correspondence:
- Completed and mailed to the DEP a WPA Emergency Certification Form for the installation of screen over culvert to prevent beavers from blocking culvert, thus causing flooding of the adjacent body of water.  All work done by hand.
Carol:
- Requested Biggs Waterman to attend the meeting.  The BOS wanted an update as to what the Water Departments plans were for working on Depot Street.  He said there were 15-20 homes serviced and Travis is developing a plan that should be done by spring.
Mark submitted to Blair a copy of the Road Paving Bid.  The opening will be on September 4, 2018 at 7PM.
Robert:
- Questioned Blair about the boom mower and its ability to work. Blair reported that it is, “Working great”.
- Questioned if there was a truck ban on Stewart White Road.  It was reported to be in the system at BRPC.
- Robert wanted the BOS to think over a concept he has worked on regarding a letter received a few months ago from the Hutchinson Water Company.  The company was interested in the Town of Cheshire taking over ownership.  Although the BOS and the Water Department had little interest at the time, Robert had been mulling over the concept of water needs south of the town and the creation of an industrial/manufacturing areas.  He also could see it as a backup for the town. Research of the company would have to been completed as to DEP non-compliance issues, pipe conditions, and tank conditions.  Robert asked that the topic be reconsidered.
Resident, Lynn Clairmont:
- Displayed photos of a full culvert with debris coming from across the road on Pleasantview Drive. Blair will make a site visit on 8/8/18.
Resident, Peter Traub:
- Questioned Blair Crane regarding a property on Lakeshore Drive that is experiencing wash out on the edge of the property and by the driveway.  Carol visited the site and agreed with Blair that it is not the Town’s responsibility.  Blair will be grading the road for emergency vehicles to have access.  Peter said, “It is the road and it has always been repaired”.  Blair responded that it is an unapproved road and it will be maintained for access of emergency vehicles”.
- Reported that he spoke to Ray Fisher regarding the need for the lake to be harvest again from Tape Weeds.  Solitude has been contacted and Mr. Fisher is awaiting a response from the company as to the best practices for removal, costs, treatment, and who will be paying the bill.  Robert felt that not many years ago a mesh was being used.  He will be checking out the situation this weekend and will be reporting back to the BOS. 

8:30PM With no additional business to come before the Board, Carol made a motion to adjourn the meeting.  Ed seconds the motion.  A unanimous vote was taken.
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds
 

July 31, 2018
 
6:00PM Open Meeting
In Attendance: Robert S. Ciskowski, Carol A. Francesconi, and Ed St. John IV
Absent:       
Press: The Berkshire Eagle  and iBerkshires
                  
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s July 24, 2018 meeting minutes as corrected. Robert seconds the motion.
 

Highway Superintendent, Blair Crane: On vacation
 Weekly Activity Log submitted for 7/25/18-7/31/18.
- For the week 35% of hours were spent on vacation, sick, and other time off.
- Continuing to mow grounds and or roadsides.
- Installed Appalachian Trail sign @ Furnace Road.
- Painted guard rail on Sand Mill Bridge.
- Curran Road repair.
- Check roads and catch basins- heavy rain due.
- Brough Road graded Monday July 30, 2018.
- Truck #4 at Delurey’s.  Transmission issue was a faulty wiring causing a malfunction.
- Truck #2 (Ford) getting DEF tank replaced.  Needs inspection.  Rusted through.
- Community Center's dishwasher repair is in progress.

Resident, Kurt Haswell:
- Requested the town cut high grass on Dublin Road and Wells Road.  The BOS will discuss his concerns with Blair on 8-7-18.

The Berkshire Boys meeting regarding a Host Agreement cancelled and they requested to meet on Tuesday, August 7, 2018 at 7pm.  Meeting confirmed.

Carol:
- Read a letter from Ray Fisher, Chairman of the Hoosac Lake Recreation/Preservation District regarding the treatment for weed growth on Tuesday, July 31, 2018.


Town Administrator,  Mark Webber:
- Completed a credit application for Water Department for FW Webb plumbing supplies.  Travis needs to purchase a booster pump to replace one that hasn't been working along Route 8.
- State Representative, John Barrett III, acknowledged receipt of documents related to the 3 to 5 Selectmen' s change.  A package will be mailed to him on Friday and he will start the process along with Senator Adam Hinds as the Bill's co sponsor.
- Dropped off a copy of the current lease agreement for Cheshire School space.  The lease runs out at the end of August.
- Certificates of insurance arrived for the COA van and BRTA.
- Driveway Permit for Nick Mirke at Lot C-Windsor Road, Cheshire was approved as it already existed.
- Reviewed all town email addresses in the system.  The Police Chief will be reporting back as to changes he would like to make.  The Cheshire Cemetery Department already has an email account set up.
- Cheshire was awarded the DHCD grant for the housing rehabilitation assistance program.  We are awaiting the official contract from the State which includes a conditions document.  The effective start date of the grant is July 1, 2018 and ends 18 months later.  DHCD does grant extensions in the event that more time is needed to get projects finished.  Interested parties can contact Patricia Mullins at Berkshire Regional Planning Commission at:  413-442-1521.
- Discussed with Blair and the National Grid Company and an issue about utility poles to be installed along Jenks Road.  As Tree Warden, he was notified by NGrid that a tree across from the Hitters needs to come down.  Blair indicates that it is within the Town's right of way.  However, the abutters prefer that the tree not be removed.  He suggests scheduling a Shade Tree Hearing (GL Ch 87) to avoid problems.  Mark is compiling a file with the hearing process along with deed and property card information.
- Blair informed Mark that the highway department roller was covered for full replacement value.  Will be getting the original Bill of Sale from Becky.
- Created a spreadsheet of FY 18 Carry Forward requests for review and provided a copy to Lynn.
- Submitted a statement to the BOS regarding repairs to the Town Hall elevator.  A quote of $635 was received and discussed by the BOS as to what the actual repairs to be performed by the company.

Christine Emerson:  
- BOS signed Primary paperwork for September.

Chief of Police, Timothy Garner:  Report submitted.

Issued eight (8) one (1) day liquor licenses to the Cheshire Rod and Gun Club.  $400.

Mail and Correspondence:
- Two (2) DCR Forest Cutting Plans for Farnams Goodlife Corporation. (Start: 5-4-18 and 6-29-18)  File Number:  058-9433-18.
- Equalized Valuation (EQV) proposal.  Online:   https://dlsgateway.dor.state.ma.us/gateway/DLSPublic/LA19.
- Congratulations on FY18 CDBG Award from BRPC for housing rehabilitation. Amount is approximately $998K and is to be shared with New Marlboro. Cheshire will receive approximately $600K and New Marlboro, $200K.  The balance is for administration and project delivery by BRPC.

Robert:  
- Questioned if the Cheshire Boat Parade was well attended.  Those present commented that it was a great success with attendance and planned family activities.

7:15PM    With no additional business to come before the Board, Carol made a motion to adjourn the meeting.  Ed seconds the motion.  A unanimous vote was taken.

 

Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary

Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds
 

July 17, 2018
6:00PM Open Meeting
In Attendance: Robert S. Ciskowski, Carol A. Francesconi, and Ed St. John IV
Absent:       
Press: iBerkshires
                  
6:30PM  Carol opens the regular portion of the meeting.
        Carol makes a motion to accept the Board’s July 10, 2018 meeting minutes.
        Ed seconds the motion.
 
Highway Superintendent, Blair Crane: 
- 65% of time, this week, was spent on paving.
- Sweeping and preparation work on Shadowland Cover and Outlook Avenue for paving.
- 70 tons of asphalt used so far for Outlook Avenue.
- Cleaned Richmond Hill ditch in preparation of forecasted heavy rains.
- Road kill removed on East Harbor Road.
- Portable bathroom ordered for school property.
- Ditching to continue on Sandmill Road/Sandmill Hill Road - 7-23, 2018 week.
- Carol inquired as to why the Adams Stone Company was not being used? Requested trash be picked up on Route 116 where a tree had been cut.
- Open discussion regarding the best solution for acquiring a grader.  The cost for a new one would be approximately $325K.  Blair will be checking out the costs to repair the town grader and other possible solutions.
Town Administrator, Mark Webber:
- Reported the failure of an annual elevator inspection due to a bad battery for the emergency light.  There is a 60 day grace period for replacements/repairs.
- Spoke to Eammon at Regional Planning.  He explained that the grant received more than 100 applications with three (3) from Berkshire County; Williamstown, Cheshire, and Adams.  Two towns were awarded and Cheshire not being one of them.  Mark called Eileen Gunn who is in charge of the program Complete Streets to schedule a conference call debriefing to see where we fell short.  Apparently, Cheshire marked low in "environmental justice".  A conference call will take place on July 31, 2018 at 2:00PM.
- Contracted Klammer Plumbing for another price on Cheshire School heating repairs.  Spoke also to Oulette Plumbing.  Seeking an assessment and documentation of necessary repairs to the new wing system and to decommission the drain in the old section of the school before this coming heating season.
 
Town Administrator, Mark Webber:
- Amended Officer Alibozek's employment agreement to reflect Sergeant status along with the associated $1/hr increase in pay.
- Working on an outline with Blair for the Shadowland Cove drainage project.  Robin produced a map of the area.  A MEMO needs to be drafted for Town Counsel to comment on need or not of drainage easements.  Christine submitted copies of the original easement to the BOS. Once an outline of intent is created, town counsel will review before moving forward with the project. (102 Shadowland Cove).
- Carry Forwards will take place next week.
- Ordered laptop computer for Cemetery Department and Animal Control Officer.  The Cemetery Committee needs a printer as well and they can have the one in Mark's office.
- Mark has not heard back from Lanesborough regarding financials and the COA.
- Mark and Blair are in communication with MIIA regarding recent roller accident.
- Whitney's will be submitting a solar farm project.
7:00PM
- Berkshire Boys/Donna Defino, Chairman of the Cheshire Planning Board:
- Carol submitted to the Berkshire Boys a copy of a proposed Host Agreement to review for Marijuana Cultivation.  The next scheduled Agenda meeting is for Tuesday, July 31, 2018 at 7PM.
Carol:
Carol read an in-depth proposal for restoring the historical Stafford Hill Monument.  The quote included labor, materials, lifts and equipment needed to complete the project totaled $84,400.00.
Town Clerk, Christine Emerson: 
- Discussed the need for General Code. The funds can come from the elections and the balance from bookbinding.  It would be a yearly line item for $7,128.
Chief of Police, Timothy Garner:  Report submitted.
Mail and Correspondence:
Resident, Eric Whitney:
- Inquired with the BOS regarding a discrepancy in opinion from the Cheshire Building Inspector about the need to build an enclosure over piles of various products.  The BOS suggested that he return to his Farm Bureau lawyer for an opinion.
- Carol motioned that the BOS does not intend to exercise its option to purchase the property of land in Chapter 61, 61A or 61B owned by Eric and Michelle Whitney on Brough Road and available for purchase by Andrew Walak.  This motion comes under the Right of First Refusal Requests; 2nd by Ed with a unanimous vote taken.
 
7:40PM With no additional business to come before the Board, Carol made a motion to adjourn the meeting.  Ed seconds the motion.  A unanimous vote was taken.
 
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds
 

July 10, 2018
6:30PM
In Attendance: Carol A. Francesconi, and Ed St. John IV
Absent: Robert S. Ciskowski    
Press: iBerkshires
 
6:30PM
Carol opens the regular portion of the meeting. Carol makes a motion to accept the Board’s July 3, 2018 meeting minutes. Ed seconds the motion.
The BOS voted unanimously to appoint Jason Turner as a Cheshire Fence Viewer.
COA, Peter Traub:
- Discussed further a solution for the employee COA salary overage.  Mark will call the Town of Lanesborough to discuss the matter on July 11, 2018.
Highway Superintendent, Blair Crane: 
- Continuing to patch roads.
- Reported an accident on Outlook and West Mountain Road when a 1985 Firebird hit a roller.  An adjuster will be viewing the roller damage (three (3) years old). Once a determination is rendered a decision will go forward as to purchasing or repairing. Blair has rented a roller for a month in order to continue working.
- Patching Shadowland Cove and Windsor side of Stafford Hill.
- Checking on the costs of cleaning catch basins.
- Noted that crosswalks have to be painted.
- Carol inquired as to the lack of lines on Wells road.  Blair said once cracks are repaired it will be painted. This will most likely happen in August or Fall.
- Carol questioned the status of Shadowland Cover road drainage issues.  Blair felt the cost would be around $10-12K . Carol would like to, "Get it done".
Carol:
- Reported a sanitation issue at the elementary school and the abuse of hikers using the perimeter of the school as a bathroom.  Blair will check out the costs for renting a portable toilet and have it placed by the shed as soon as possible.
Town Administrator, Mark Webber:
- Spoke with Tim Eagles, principal of EDM architects/engineers regarding the Cheshire School and the process of addressing a conversion of the property to a municipal use.  Mark will be working with Mr. Eagles as the project progresses for the possible use of town offices occupying the space.
- Top priority is to research and write a proposal for bids for a repair/replacement of the heating system at the former school.
- Registration/insurance package sent to MIIA for the new highway pick-up truck.
- Spoke with Ryan Bailey of Borrego Solar/Ayotte solar project regarding the arrangement of a PILOT agreement.  The going rate is $11,000/mW/annually with a 2.5% annual accelerator for 20 years.  This is a 2.1 mW project.  Borrego will be meeting with the CPB in July.  It will require a town vote.
- Requested Blair to review current fleet and equipment schedule for accuracy for our insurance company.  Submitted to Blair Chapter 90 updated figures.
- Elevator inspection scheduled for July 16th at 11:00AM.
- Left a message with Eammon of BRPC.  The BOS would like to further discuss the strengths and weaknesses of the Smart Streets Grant and why Cheshire was not awarded.
Board of Health: Rick Salvi, Jeff Warner, and Mike Biagini
- Due to the discontent of residents regarding the hour reduction at the Cheshire Transfer Station, the BOS invited the BOH to explain their justification for the change.  The concept was to open Wednesday, Friday and Saturday with fewer hours as the cost to hauling continues to rise each year.
- Carol noted that it was unfortunate that the change started on a week with a Wednesday holiday which inconvenienced residents to wait with their trash in extreme hot weather.  Additionally, Carol reported that a BoH member was seen using the transfer station on a Monday.  Member, Mike Biagin admitted to disposing of some metal and would end the practice in the future.
Ed:
- Will check into utilizing court community service programs for various projects at the community center.
- Discussion ensued with Peter Traub regarding the need for a municipal agreement with the Town of Adams regarding the usage of a car for out of town driving accommodations for scheduled hospital or doctor visits. 
Town Clerk, Christine Emerson:  No issues or concerns.
Chief of Police, Timothy Garner: 
Resident, Corey Warner:
- Mr. Warner described an unsettling incident at the Transfer Station regarding his not have the Transfer Station sticker showing on his vehicle.  When resident's purchased new stickers and bags, the BoH also included a pamphlet explaining the hour changes and regulations for utilizing the station.
- Mr. Warner felt he should be able to show the sticker that he keeps in his glove compartment in his vehicle and that should suffice the requirement. He voiced displeasure in the treatment of the issue.  The BOS will address the employee on the matter.
Completed the Delegate FY 2019 Town of Cheshire BRPC form appointing Mark Webber as the Delegate.
Mail and Correspondence:
 
7:40PM With no additional business to come before the Board, Carol made a motion to adjourn the meeting.  Ed seconds the motion.  A unanimous vote was taken.
 
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds
 

July 3, 2018
6:30PM
In Attendance: Robert S. Ciskowski, Carol A. Francesconi, Ed St. John, IV
Absent:     
Press: iBerkshires and The Eagle
 
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
6:30 PM:  Carol opens the regular portion of the meeting.
          Carol makes a motion to accept the Board’s June 26, 2018 meeting minutes.
          Robert seconds the motion.
 
A one (1) day liquor license was issued to St. Mary’s for an event on August 19, 2018.
COA, Peter Traub:
- The BOS discussed the issue of overage.  Mr. Traub remembered talking with the BOS and the Advisory Board about the issue and thought he received the ok to have the employees continue to work and the funds would be found elsewhere in the town budget.  That is not the case as the money has to come from a COA account. After a lengthy discussion the BOS decided to have Mark contact a neighboring town to see if they can cover the shortage since it is a COA collaboration.
Highway Superintendent, Blair Crane:  On vacation
Resident and Former Selectmen, Paul Astorino:
- Wanted to talk about the reduction of 40% in hours for operating the Cheshire Transfer Station.  Mr. Astorino questioned if the BOS had considered hours such as 1-5 on MWF; 9-4 on Saturdays.  He has received several telephone complaint calls even though he is no longer a Selectmen.  He also reported a Citizen’s Petition circulating for change. He requested the BOS to get involved. Carol said, “This is a difficult week because of a holiday on Wednesday”.  A meeting will be scheduled with the Cheshire Board of Health on Tuesday, July 10, 2018 at 6:45PM to review their decision.
Town Administrator, Mark Webber:
- Carol read the Town’s response to Morgan Management:
“As you are aware, the Cheshire Board of Selectmen, in their capacity as Town of Cheshire Rent Control Board (RCB) granted a rent increase of $7.20 per month per unit (95 units) at their RCB hearing commencing on January 11, 2016.  A portion of that approved rent increase, amounting to $5.12 per month per unit, was expressly allowed for the re-paving of roadways within the Pine Valley Mobile Home Park (Park) which were disturbed as a result of ordered septic system upgrades.  To date, there is no evidence that that re-paving has taken place.  Specifically, the 1/11/16 RCB hearing concluded that 16, 227 square feet of damaged areas be re-paved on 1st and 2nd Streets.
Town Administrator, Mark Webber: Pine Valley Letter continued
 “The RCB is now aware that a required 120-day notice has been provided to Park residents informing them of the pending sale f the Park.  Please be advised that the Town of Cheshire will vigorously oppose this pending sale unless either of the following conditions is met prior to August 31, 2018.
1) Appropriate re-paving is done to the Park roadways as discussed above.  These repairs shall be completed prior to August 31, 2018 and shall require the approval of the Town of Cheshire Highway Superintendent for satisfactory completion and workmanship; or
2) A refund shall be made directly to the Park tenants equal to the amount approved for the Park road-repaving which was never done.  That amount is calculated as follows and shall be distributed to Park tenants on or prior to August 31, 2018.
Effective date of approved rent increase: January 11, 2016
Amount of rent increase dedicated to repair of Park
Roadways: $5.12/month
Number of Park tenants: 95
32.5 (months since approved rent increase until
August 31, 2018) x $5.12 x 95 = $15,808”
- Mike Biagini has been named Union Shop Stewart for the Cheshire Highway Department.
- Town Clerk has requested a Carry-Over for 2018 to get started on the Town’s By-Laws.  Amendments/changes go from 44 to 61.  This is a long overdue project to complete.
- Received Chapter 90 money of $122,394 for Wells Road.  (This has been outstanding for two (2) years.
- Researched abandoned housing grants.  There is a grant due July 27, 2019 that Mark will be further investigating for the town.
- Received a call from Resident, Jim Boyle.
- Mark reported that, unfortunately, Cheshire did not receive the BRPC Complete Streets Grant.
- He will be working with the MASS DOT to update all Chapter 90 monies.
Carol:
- Received an email from Marya LaRoche announcing a Boat Parade on Sunday, July 29, 2018 at noon.  The parade will take place from 1-3pm at the Cheshire Causeway. Music and prizes will be awarded in different categories. Contact Jim Bush at 743-4249 for further information.
Cheshire Planning Board, Donna Defino, Chairman:
- Updated the BOS on the need for a signature for a Hill Engineering proposal to perform engineering/technical review for a solar project.
Town Clerk, Christine Emerson:  No issues or concerns.
- Town Clerk voiced thanks to Mike Biagini from the Cheshire Highway Department for moving and disposing 30 boxes of old voting forms and old ballots.  He did a great job and she was greatly appreciated.
Chief of Police, Timothy Garner:  Submitted weekly report.
Resident’s Ron and Brian Tenczar:
- Carol had received an email from DEP, Representative Mark Stimpson, regarding brush hog cutting of weeds at 1343 Wells Road (Ron Tenczar’s property).  Carol visited the site and issued an Enforcement Order on June 29, 2018.  Carol stated that one cannot brush hog wetlands and she saw cut cattails. Brian noted that some areas are not wetlands and the property is marked.  He will brush cut the areas not in wetlands and is considering bringing horses back as they have had horses on the property for over 21 years.
Robert:
- Attended the celebration of the Appalachian Trail on Saturday, June 30, 2018. He appreciated the time and efforts of the group and acknowledged all the work it took to become designated.
- Also wanted to discuss what the plans and alternatives are for a truck this winter for the CHD. This discussion will continue next week when Blair returns from vacation.
Female anonymous phone call received at the desk in the Town Hall. Female complained about going to the transfer station on Monday, July 2nd with a truck full of stuff.  Did not understand why it was not open as she was there at 2:30PM and 3:10PM.  All residents that had purchased stickers and bags had received notification about the time changes at the transfer station.  Since no name or phone number was left, the complaint could not be addressed.
Resident, T. Jayko:
- Voiced concern over Wells Road not being marked for safe driving.  Additionally, he reported a speed sign on Wells has a brush overgrown on it. Carol will check into it.
Mail and Correspondence:
7:40PM With no additional business to come before the Board, Carol made a motion to adjourn the meeting.  Robert seconds the motion.  A unanimous vote was taken.
 
 
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds