Selectmen's Weekly Minutes

Listing of the Board of Selectmen's Weekly Meeting Minutes.  Click HERE to view list of posted Agendas

October 16, 2018
6:00PM Open Meeting
In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:     
Press: iBerkshires
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s October 9, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken.
Highway Superintendent, Blair Crane:
- Submitted a Weekly Activity Log for 10/10-10/16 2018.
- Completed: Tree work. Equipment maintenance. Mowing of grounds and or roadsides.
- Road grading and repairs.
- Two (2) call out on Monday night/Tuesday morning for downed trees.
- Waiting on parts for the Cheshire Community Center heating system.
- Catch basin cleaning completed for the year.
- Road grading un progress on Stewart White Road and Thursday on Jenks Road.
- Line striping should be completed this week - weather dependent.
- Letter submitted from Kenneth Keyes regarding Shadowland Cove Drainage dated June 1999 for permission for a "Maintenance Right of Way" for drainage behind his home.
- Submitted a Snow and Ice Removal Policy for approval.
- Alarms will be checked at the school on November 8m, 2018 at 8am-8:30am.
Robert: 
- Questioned Blair if he had noticed the pond near Bedard Brothers had risen.  Blair had and  reported the problem came from beavers.  The State is aware of the issue and believes the  beavers will be relocated.  Beaver intelligence has dammed other areas that the State is aware  of also.
Carol:
- Met with Superintendent Vosburgh regarding photographs on the Adams-Cheshire Regional  School District's website. There are now equal photos of both Towns on the site.
Resident, Gary Trudeau:
- Questioned the status of road repairs to Outlook Avenue.  Blair reported that the asphalt plant  will be open until the week before Thanksgiving. Paving is weather dependent.
- Inquired about the possible need for possibly hiring an additional person to cover maintenance at the Cheshire Elementary School. The BOS is always evaluating needs and will consider the suggestion.
- As the Cheshire member to the Greylock Group, Mr. Trudeau wondered if the BOS had any questions for him to present to the Group. An audience member noted that some people drive to the summit only to find no parking available.  The suggestion was made to request the Group to consider a sign at the bottom noting the waiting time before driving up.
Town Administrator, Mark Webber:
- Mark reported that he received nine (9) applications for the Town Administrator position.  An Executive Session is planned for Tuesday, October 23, 2018 at 7:30pm. Finalists will be interviewed in open meeting session.
- ABCC liquor licenses have been received and the new year process has begun for renewals.
- Interest in leasing a portion of the school is in negotiations.
- Inquiry received from the Town of Lanesborough seeking dialogue for shared ambulance service.
- Contacted the Attorney General's office regarding construction procurement.  Mark is seeking emergency procurement approval for the Town's fire station repairs.
- Pat Mullins, BRPC representative, will attend the Selectmen's meeting to finalize the Housing Assistance grant paperwork and to review the program.
- The date on the Lease Agreement for the school has been changed and initialed by Carol. Mark will convert and amend the agreement for the collaborative now in the school.
Assessor, Barbara Astorino:
- Recommended to the BOS the appointment of Nancy Delorey for the position of Assessor.  Carol  motioned to appoint Nancy Delorey as the Assessor to fill the term until the elections in May;  2nd by Robert with a unanimous vote taken.
Cheshire Water Department:  Rick Gurney and Francis Waterman:
- Discussed the status of water repairs to Depot Street and the need to coordinate with the Highway Department for efficiency/completion/and planning of the project between the two (2) departments. Biggs Waterman noted that he is in contact with Tighe and Bond and wants to have one (1) Bid for three (3) separate projects for Depot Street, Mill Hill Road, and Richmond Street to start in April.
- Mr. Waterman announced that he would not be running in the May election due to an early retirement.  He is looking for a replacement now so they can become acclimated to the departments procedures.
Cheshire Police Chief, Tim Garner
- Submitted Weekly Report. 
Christine Emerson:
- Fence Viewers signed letter to Mr. Clairmont and Dr. Beisiegel was hand delivered by the Cheshire Police Department.
The Finance Committee:
- After finishing their meeting, the group stopped in to inquire about the status and procedure for selecting a new Cheshire Town Administrator. All questions were addressed.
Mail and Correspondence:
With all business finalized, Carol motioned to adjourn; 2nd by Robert with a unanimous vote taken.
7:40PM.
 
       
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

October 9, 2018
6:00PM Open Meeting
In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:     
Press:
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s October 2, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken.
Highway Superintendent, Blair Crane:
- Submitted a Weekly Activity Log for 10/3-10/9 2018.
- 55% employees on vacation/sick/Holiday or other time off.
- Approximately 1/2 line striping completed.  Rest to proceed next week.
- Mowing grounds and or roadsides.
- Road grading and repairs - Outlook Avenue pothole patching.
- Inquired about the status of the Water Department and the Depot Street Bid.
Town Administrator, Mark Webber:
- Spoke with BRPC representative, Will Sekula regarding the Housing Rehabilitation Grant.  Final  documents from the State are forthcoming.  In the meantime, potential applicants are being  contacted.
- Met with Becky and the Berkshire County Insurance Group on this date.  The group is in the final  stages of dissolution after being formed 18 years ago. Several months ago, 16 or so member  towns and districts migrated over to the larger established County Insurance Group.  By the end  of January, each of those 16 (former) members will receive one time disbursements of the  Group asset fund, based on enrollment as of June 30, 2018.  It should be a sizeable amount,  which will go towards Free Cash.
- Hoosac Lake District has had their Free Cash certified in the amount of $5,050.
- Lynn is working on submitting the Town's Free Cash calculations for certification.
- Six (6) applicants have submitted applications for the position of Town Administrator. Mark requested the scheduling of an Executive Session (GL CH. 30A, Section 21a.8) for October 23, 2018 at 7:30PM for a preliminary review.
- The Fall County Selectmen's meeting is on October 18, 2018 at Skyline Country Club.
Carol:
- Reported that the trough in front of Town Hall has been repaired.  Robert noted that it is a historical structure and one that continues to add beauty to town. Carol continued with updates on the status of different town structures and the needs forwork to be completed.  The BOS is in contact with Douglas J. Wooliver & Sons and the emergency fire house repairs will be started on October 22, 2018. To shingle the fire house, the cost will be $46,990. Four (4) overhead doors need replacing; $3K-$5K each.  All are different sizes and a new furnace will be $10K-$15K.
- Town Hall needs to be re-pointed as well as the repairs to the soffit of which Wooliver is aware.
- The BOS is aware of what is needed; $200K-$300K.  However, the money is not always there.
- The Cheshire Elementary School is a priority and the BOS is very aware and keeps track weekly if not on a daily basis as to changes.
- Although some suggest a new fire house; estimates come in at $300K to $500K.  This project will not be happening this year.
Robert: "The BOS knows what needs to be done.  We don't get into long term solutions."
Carol: "We already have $100K invested into the school."
In conclusion, the Cheshire Board of Selectmen voiced affirmative statements regarding their knowledge, priorities, and financial abilities to resolve all issues challenging the town.
Robert:
- Questioned Mark on insurance for the renting of a grader.  According to MIIA, the owner should have a certificate of insurance. Mark will be following up on this and report back to the BOS.
- Robert is concerned about opening the Town up for issues by running the machine.
- Robert said, "Although the photographs on the Adams-Cheshire School District's website and are indicative of the Adams area, he would like the BOS to contact Superintendent Vosburgh to include Cheshire photographs.
The Cheshire Implementation Committee Members: Barbara Chaput, Misty Sarkis, Peter Traub, Blair Crane, and Christine Emerson were present.  Ms. Chaput presented a Summary of their efforts.
"Outreach included:  A public opinion survey (341 responded)
       One Public Forum (50+ people attended)
       Four Listening Sessions (65+ attended)
       Stakeholder interviews (27 persons)
The CIC suggested actions to the following top priority items could be grouped into these categories: Business Housing (Mark suggested using Residential)
   
The BOS and the CIC reviewed all departments and where they would fit into the Master Plan including the Appalachian Trail Committee, DCR, Cheshire Lake Association and the Cheshire Recreation Committee for Infrastructure.
- Carol noted that the BOS was not included in the list and reminded all that the BOS is the  overseer.  Carol thanked the members for their past efforts and for their diligence in going  forward.
Cheshire Police Chief, Tim Garner
- Submitted Weekly Report. 
Christine Emerson:
- No issues or concerns.
- Issued three (3) one (1) day liquor licenses to Whitney's Farm Stand for  10/6/7/8.  $150.
Resident, Peter Traub:
- Peter was glad the Master Plan presented an overview this evening.  They are working together to have all Boards work together.
Mail and Correspondence: 
7:15PM
- Carol motioned to go into Executive Session to: "To discuss the reputation, character, physical condition of mental health, rather than professional competence, of an individual, or discuss the discipline or dismissal of, or complaints or charges against, a public officer, employee, staff member or individual."; 2nd by Robert with a unanimous vote taken. The 6:30PM meeting with reopen.
The Cheshire BOS returned to the 6:30PM open meeting at 7:30PM
Roll Call:  Carol A. Francesconi, Yes; and Robert S. Ciskowski, Yes.
7:30PM  National Grid Electric Pole Hearing.
Present:  Karen Drain, Mr. and Mrs. Kittler, Lynn Kolodziejczyk, and son.
Carol read the notice for National Grid for a pole placement by property owner, Brian Johnson of 286 Outlook Avenue.  Blair requested the pole to be placed back four (4) feet more from the road.  Although the National Grid representative had already staked out the pole she was willing to move the stake to accommodate Blair's request.  Carol motioned to give permission to install the pole according to Blair's request; seconded by Robert with a unanimous vote taken.
Plan: 26825984 and dated September 21, 2018.
        
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

October 2, 2018
6:00PM Open Meeting
In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:     
Press: iBerkshires, Berkshire Eagle
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s September 25, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken.
Highway Superintendent, Blair Crane:
- Submitted a Weekly Activity Log for 9/26/18-10/2/18.
- Highway Garage has a leak in the roof.  Will investigate further and report back to the BOS.
- Culvert repairs complete.  Sidewalk on School Street poured.
- H. A. George to look at senior center furnace Thursday.
- Reclamation of West Mountain Road to begin on Thursday.  Paving of West Mountain Road and Wells Road is scheduled for Friday.
- Roughly ½ line striping completed.  Rest to proceed after paving.
- Fire extinguishers inspected for school, highway garage and transfer station.
- Catch basin cleanouts to begin later this week.
- Cemetery duty tomorrow.  Project will be completed on Thursday.
- Road grading and repairs on Outlook Avenue/pothole patching.
- Salt pricing is down roughly $3.00/ton from last year.  Last year the County Bid was $59 per ton; State Bid $71 per ton.  This year – County Bid $69 (+10); State Bid $56/ton (-$15 per ton.)
- Repair equipment for snow preparations.
Carol:
- Made a motion to meet in Executive Session on Tuesday, October 9, 2018 at 7:15PM to:
To discuss the reputation, character, physical condition or mental health, rather than professional competence, of an individual, or discuss the discipline or dismissal of, or complaints or charges against, a public officer, employee, staff member or individual.” Seconded by Robert with a unanimous vote taken.
- Met with Pat Klammer to assess the best solutions for providing the most economical and easiest method for solving the heating in the old section of the school.  Mr. Klammer and Adams Plumbing will be reviewing the concerns and will report back to the BOS. In the final analysis, the best solution may be to drain the water pipes in the old system.

Town Administrator, Mark Webber: Absent
Fence Viewer, Mark Warner:
- Submitted a letter written to Edwin Clairmont and Bertram Beisiegal dated September 20, 2018 regarding a site visit to inspect a fence by adjoining neighbors.
Robert:
- Reported to Blair a request from a member of the Cemetery Committee the ability to view the process for a burial.  Blair offered the schedule for a burial this week.
Carol:
- Reported that the windows in the Assessor’s Office and the basement door will be repaired on Tuesday, October 16, 2018 by Berkshire Plate Glass.
Cheshire Police Chief, Tim Garner:
- Submitted Weekly Report. 
Christine Emerson:
- Reported receiving approval of the Marijuana Bylaw.  She was reaching out to the AG regarding the 3% tax rate.  The approval will be posted for thirty days.
Issued two (2) one (1) day liquor licenses to Whitney's Farm Stand for 9/29/18 and 9/30/18.  $100.
 
Mail and Correspondence:
- Representative John Barrett will speak at the Cheshire Senior Club on October 24, 2018 at 1PM.
The BOS will write a letter to Ed St. John IV advising him of a change in his position on the Regional Agreement Amendment Committee from Selectmen representative to an at-large member.  Additionally, the Selectmen will remove the current at-large member who has attended only one meeting.
With no additional business to come before the Board, Carol made a motion to adjourn.  Robert seconds the motion.  A unanimous vote was taken at 7:30PM.

        
Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

September 25, 2018

6:00PM Open Meeting

In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:      
Press: iBerkshires, Berkshire Eagle

Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s September 18, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken.

Highway Superintendent, Blair Crane:
* Submitted a Weekly Activity Log for 9/19/18-9/25/18.
* Repaired two fire hydrants at high school.
* Continued ditch cleaning/road grading and repairs.  (Currant Road-backfill curb).
* Tree down on Dean Street today.  Cut enough to open for emergency access.
* Complete Streets discussion today with MASSDOT.  Will be submitting a second submission with a different project.
* Wells Road guardrail adjustment completed @ Swistaks.
* Some line striping completed.  Rest to complete after paving.
* Roller is in and strobe light and safety reflectors had been installed.
* Furnace at the Community Center failed.  Called and waiting for a response.
* Culvert repairs almost complete.  Sidewalk on School Street is left to complete.

Town Administrator, Mark Webber:
* Received a petition from National Grid for a single utility pole on Outlook Avenue.  Notifications will be mailed to abutters. Carol scheduled the Pole Hearing for:  Tuesday, October 9, 2018 at 7:30PM.
* Met with Blair Crane and Kathy Stevens of MA DOT, State Aid Chief, to resolve outstanding procurement/reimbursement issues on upcoming paving project and the Sand Mill Bridge project.    
* Exchanged paperwork with BRPC for the amended Complete Streets Application for Wells Road sidewalk project.  The submission deadline is Monday, October 1, 2018.  Although the application is ready for submission, Mark and Blair asked if it could be amended to include a pedestrian bridge.  BRPC responded that it was too late, but if successful, an addendum could be added.  The application requested $237,000 in funding.
* Received a lease payment for Cheshire School from the District for $10, 000.
* Received a Chapter 71 (school transportation) refund check from McCann for $2,809.
* Notice of Decision from the Cheshire Planning Board was received for the Karen Scholz commercial solar array.  The project was approved pending the Cheshire Conservation Commissions Order of Conditions.
* Two (2) applications have been received for the employment opportunity, Town Administrator for the Town of Cheshire.
* Mark and Peter LeFebvre are tracking down the manufacturer of the Community Center's dishwasher in an effort to secure parts.
* Received an Operational Certificate from Bay State Elevator.

Carol:
* Updated progress on the repairs of the trough in front of the Cheshire Town Hall.  Repairs are taking place and it was noted that no "Time Capsule" was found.

Two (2) one (1) day liquor license was issued for Whitney's Farm Stand.  $100.00.

Cheshire Police Chief, Tim Garner:
* Submitted Weekly Report.    

Christine Emerson:
- No issues or concerns.
    
Mail and Correspondence:

Robert:  Questioned if all fire extinguishers were checked yearly.  Carol reported that they are and there are tags with the inspection dates affixed.

With no additional business to come before the Board, Carol made a motion to go into Executive Session and to not return to the 6:30PM meeting.  Robert seconds the motion.  A a unanimous vote was taken at 7:15PM.
Roll Call:  Carol A. Francesconi, Yes; and Robert S. Ciskowski, Yes.

         
Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

September 18, 2018
6:30PM

In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Absent:      
Press: iBerkshires, The Berkshire Eagle

Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM

Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s September 11, 2018 meeting minutes as corrected. Robert seconds the motion

Malik Duval:  Inquired about paperwork for a retail/cultivation permit for marijuana on 37 Nobody's Road. A copy of a Host Agreement will be mailed.  

Highway Superintendent, Blair Crane:
* Ditch cleaning/road grading and repairs.
* Cemetery duty.
* Culvert repairs almost complete.
* Met with Klammer Plumbing at the school.  Working on a plan to drain lines in old section and     repair any faults in the new section.
* Out Wednesday and Thursday for OSHA Compliance trainingat the NE Public Works Expo in     Boxboro.
Update:  Total road length in feet is 120, 200; miles 22.77; total lineal footage of four (4) inches: Cost @ .042 off county bid is:  $10, 096.80.
* Weekly report submitted for 9/12/18-9/18/18.

Resident, Gary Trudeau:
- Questioned what plans were forthcoming regarding the North end of Outlook Avenue and the repairs of the road.  It needs more than a simple fix according to Blair Crane.  The concern is noted.

Residents David and Joanne Parsons:
* Questioned why the town no longer plows their driveway that is used by three (3) homes. Carol noted that it is a private driveway.  There is no street address and the residents are responsible for plowing, sanding, and maintenance.

Resident, Patricia Huberdeau:
* Questioned the dates and times for the Whitney Farm Solar Array project Hearing.  The Cheshire Conservation site visit will take place on Monday, September 24, 2018 at 4:30 while the Cheshire Planning Board Monthly Meeting for the Whitney Solar project Special Permit will be on September 24, 2018 at 7PM at the Cheshire Community Center.

Town Administrator,  Mark Webber:
* Discussed project option for the Complete Street application.  The Berkshire Regional Planning Commission will submit another application for Cheshire at no additional cost.  An early October  submission deadline is approaching.  The project: Wells Road and Dublin Road; curbs.
* Placed a Town Administrator Help Wanted advertisement in the on-line version of the Massachusetts Municipal Association's Beacon; that will run for 30 days.  Another ad was placed in the Shopper's Guide for the next two weeks beginning this week.  Mark recommended advertising iBerkshires to cover North County.  The cost will be $200 and will run online for 30 days. The Cheshire website will also be used.
* Submitted updates on a Workmen's Compensation cases.
* Checking on liability and lack of plates on rental equipment.

An Executive Session was requested by Carol for Tuesday, September 25, 2018 at 7:15PM; 2nd by Robert with a unanimous vote taken. Carol read, "To discuss the reputation, character, physical condition or mental health, rather than professional competence, of an individual, or discuss the discipline or dismissal of, or complaints or charges against, a public offer, employee, staff member or individual." Also noted was, "If an executive session is held, the individual has the right to be present for deliberations and to speak, and to have counsel or a representative of choice present for the purpose of giving advice but not for active participation."

7:15:PM
Carol read the Annual Tax Classification Public Hearing Notice as published in The Berkshire Eagle on September 13, 2018. Assessor’s Barbara Astorino, Laurie Charon, and Everett Martin recommended to the BOS that the single tax rate be $12.29. The rate is a six (6) percent drop.  Please with the news, Carol motioned to continue with a single tax rate; 2nd by Robert.  A unanimous vote was taken. Ms. Astorino noted that there was a combination of reasons; additions, new house sales, and renovations. New growth has the town with $319,403.51 in excess levy capacity.  The increase in town valuation of $10,409.622.  $2,330.299 is new growth. The BOS and Mark thanked the Assessor's for their stellar workmanship. Carol voiced, "I think this is fantastic." Barbara noted that if there were a split tax rate it could come out to be a residential rate of $11.40 per $1,000 and a commercial rate of $18.43.

Carol:
* Discussed an estimate costs for windows and glass door section replacement.  
* Met with Jody Drury of The Armory in North Adams regarding the leasing of four (4) classrooms at the Cheshire Elementary School.  Carol motioned to allow the rental as they have liability insurance; 2nd by Robert with a unanimous vote taken. Carol will speak with the Superintendent regarding the need to have the classrooms cleaned out.  Fee will be $1,600 per month for two (2) months. (October and November)
* Met with the Post Master regarding mailboxes.  The mailboxes in question will be put on Sandmill Road before Sandmill Hill.

Robert:  
* Voiced concern about the steam heat return system at the school.  He wondered if a hot water system would be better suited.

Cheshire Police Chief, Tim Garner:
* Chief Garner presented Alison Warner, Steve Charon, and Joseph Charon as retirees from the Cheshire Police Department.  Their years of service added to over 103 years.  Paul Mahoney will also be retiring as Cheshire Harbor Master.  His replacement will be Blair Crane.

Carol: On behalf of the Cheshire Board of Selectmen and the residents of Cheshire, she thanked the Officer’s for their dedication and noted appreciation of how challenging the position is.  Each was awarded a plaque and sincere thanks from the audience.

Carol motioned to appoint Nicholas Sorrell as a part-time police officer with a 90 day probation period 2nd by Robert.  A unanimous vote was taken.

Resident Fred Jayko:
* Questioned why two (2) fire hydrants at the Adams-Cheshire High School are broke and unusable.  Carol reported that the Adams Forest Wardens will be repairing them.    

Christine Emerson: No issues or concerns.

Police Department:  Chief Tim Garner:
* Report submitted.    

Mail and Correspondence:

8:25PM    With no additional business to come before the Board, Carol made a motion to adjourn the meeting.  Robert seconds the motion.  A unanimous vote was taken.

         
Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

_______________________________________________________________
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk

September 4, 2018
6:30PM

In Attendance: Robert S. Ciskowski, Carol A. Francesconi
Absent: Ed St. John, IV  
Press: iBerkshires

Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
 
6:30PM
Carol opens the regular portion of the meeting.
Carol makes a motion to accept the Board’s August 28, 2018 meeting minutes as corrected. Robert seconds the motion. A unanimous vote was taken.

Highway Superintendent, Blair Crane:
Weekly Activity Log submitted for 8/29/18 – 9/4/18.
- Continuing to mow grounds and roadsides.
- Assisted in weed removable. Completion took five (5) days.
- Culvert repairs to start this week on Curran, School, and Stafford Hill Road.
- Time and effort went into preparing for Cruise Night.  Very well attended and a great event offering.
- Line painting will start.
- Carol notified Blair that in September, the mason will be repair the trough.  Assistance would be appreciated.
- Robert reported to Blair that on August 28, 2018 the resident of 926 West Mountain Road voiced issues with water backing up onto his property.  Blair reported that a curb of asphalt was being installed to rectify the problem.
- Also reported was an issue by Gary Trudeau, owner of property on Outlook Avenue with wash outs and damage to his car.  Robert requested Blair to check out the situation.  Blair is aware of the situation and will report back to the BOS once inspected.
- Robert commented on the neatness of edge walks in town.  Blair commended Andy for the workmanship.
- New roller replacement paid by insurance claim of; $19,279.00.

Town Administrator,  Mark Webber:
- BOS signed paperwork for the BRPC Housing grant.
- Board of Assessors would tentatively like to hold the Annual Tax Classification Hearing on September 18th.
- Voted Ed St. John IV to be the Alternate Delegate to the Berkshire Regional Planning Commission.  A unanimous vote was taken.
- Mark announced his retirement which will be effective around November 1.  A Draft Timeline was submitted for review and discussion.

7:00 PM
Carol read the Legal Notice for Bid-Road Paving Mass. Top and Binder Bituminous Concrete for Wells Road and West Mountain Road.  Although Maple Drive was on the original Bid, Location Omission was stated that all work on Maple Drive is to be omitted from the bid package.  This was due to the State not having Maple Drive in their data base as an accepted road.”Town of Cheshire Road Paving – MA.  Top and Binder Bituminous Concrete and/or Full Depth Reclamation”.

Warner Bros., LLC, 325 Amherst Road, PO Box 91, Sunderland, MA 01375

Full Depth Reclamation with Calcium Chloride and fine graded price per square yard:    $ 3.75
Bituminous Concrete Price per ton:                            $85.00
Total Sum Bid Amount                                       $145,247.50    

J. H. Maxymillian, Inc.,1801 East Street, Pittsfield, MA 01201             no bid
                                         $86.16
                                         $126,819.00

The Lane Construction Corporation, 311 E. Mountain Rd., Westfield, MA 01086  no bid
                                         $86.00
                                         $131,150.00

Garnty Asphalt Reclaiming, Inc., 22 Peter Road, Bloomfield, CT 06002         $5.25 per sy
                                         n/b
                                         $5.25 sy FDR  w/calcium and fine grade

DelSignore Blacktop Paving, Inc., 42 Brick Church Rd., Troy, NY 12180         $8.00 per sy
                                         $93.00/per ton
                                         $175,153.00

HMA Contracting Corp., PO 151, Mechanicville, NY                             no bid
                                                         $86.40
                                             $131,760.00

Upon completing of the opening of the Bids, Carol motioned to close the opening and to refer the bids to Highway Superintendent, Blair Crane for review; 2nd by Robert with a unanimous vote taken.
On Tuesday, September 11, 2018 Blair will make a recommendation to the BOS as to the awarding of this project.

Christine Emerson:  At Primary Polls.

Chief of Police, Timothy Garner:  Report submitted.    
- Requested a letter be sent to E. Jusino for a 90 day appointment.  Carol motion to approve the 90 day extension; 2nd by Robert with a unanimous vote taken.

Mail and Correspondence:
- Charter Communications check for $2,744.05 received.
- Donovan O’Connor & Dodig, LLP regarding Fence Viewing.
- Thank you card received from Kayla Garabedian for the honor and appreciation of receiving the Cheshire Grange Scholarship this year.
- With regret, the Cheshire Board of Selectmen accepted the resignation letter from Laurie J. Charon, as Assessor for twelve years.  The BOS wish Laurie and her family much happiness in their relocation.  Laurie’s efforts and dedication as an Assessor are greatly appreciated.  The resignation will be in effect as of September 18, 2018.
- Town Clerk, Christine Emerson submitted the schedule for the Primary Election Polls Staff.

Carol discussed the imperative repairs needed as soon as possible to the Cheshire Fire house.  Although originally thought the costs would be $17K it appears the cost will now be in the range of $70-$90K.
A Special Town Meeting will be scheduled to address the asking for the cost to come from the Stabilization Fund.

Carol reported:
- Martino Glass has been called for the repair of the shattered basement Town Hall door.
- Carol will be calling Pat Klammer regarding a leak in the Town Hall and the status of the steam return lines leaking at the school.  Blair reported that the school has 22K gallons of oil at the school.

Resident, Peter Traub:
- Reported calling the Cheshire Animal Control Officer on July 25, 2018 and to this date has received no call back.  Carol will investigate.

Mr. Jayko:
- Questioned what the plans were for negating the over abundance of weed growth at the lake.
- Questioned if there was a proactive plan in place for West Nile mosquitoes.  From what Carol knew, the State’s management was by spraying- which is very expensive. Should the State make a determination, that notice would be sent to the Cheshire Board of Health and dispersed accordingly.

The Rent Control Hearing will take place on Thursday, September 6, 2018 at 7pm at the Cheshire Community Center.


7:40PM    With no additional business to come before the Board, Carol; made a motion to adjourn the meeting.  Robert seconds the motion.  A unanimous vote was taken.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

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Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds