July 29, 2014

In Attendance: Carol A. Francesconi, Robert S. Ciskowski, and Paul F. Astorino
Press: The Courier

Robert read the meeting minutes of July 22, 2014. Paul made a motion to accept the minutes as read; 2nd by Carol with a unanimous vote taken.

Carol:  Peter recommended tree service for a fallen tree on Notch Road by Fred Balawender.
- Mark will be checking budget items with Lynn.

Resident, John Tremblay:
- Questioned the status of benefits for a former Town Administrator.  Mark stated that the town of Clarksburg will be making a determination regarding their payment first.  The Town of Cheshire has tabled the issue until
other cities in MA make similar determinations.
- No one attended a North Adams NationalGrid meeting regarding outages due to recent storms.

Highway Department, Peter LeFebvre: 
- Mowing continues.
- Rick Salvi will cover Peter’s vacation.
- Bid is out for an August 26, 2014 opening at 7pm for a new dump truck.
- Bid is out for an August 26, 2014 opening at 7:30pm for blacktopping Windsor Road and Wells Road
(3,900 feet for Windsor Road and 4,100 feet for Wells Road) and two hundred (200) feet at the Jenks Road intersection.

Resident Barry Emery:
- Submitted a proposal for an interesting way to solicit donations.  The “Potato Salad Story” on the internet shows how to be inventive when asking the public for donation.  Designer raised thousands of dollars for help in making potato salad.  Barry felt if people gave money for that why not do a similar event for help with the Trolley Bridge. The BOS will consider the project and ask for legal advice.  Note:  Assessor’s cannot say who owns the Trolley Bridge.

Town Administrator, Mark Webber
- Satisfied AFG fire grant questions.  Final approval should be forthcoming on 8-2-14.
- Submitted CORI checks for two Water Department meter reader applicants.  Both returned:  Negative.
- Contacted Town’s insurance to cover Cheshire Youth Football League’s accident policy.  Meeting will take place on Wednesday, July 30, 2014.
- Submitted Legal Notice for Wells and Windsor Road resurfacing.  Drafted job specifications for same and placed the job in the Central Register and MassHighway Prequalification Office.

Town Administrator, Mark Webber:  continued
- Submitted Legal Notice for highway dump truck.  Drafted bid specifications for same with three (3) copies for Peter.
- Karmen submitted COA Formula Grant Application for signage and mailing.
- Wrote letter for Lake Shore Drive resident stating that Lake Shore Drive is maintained by the Town for the purposes of providing public safety and convenience.
- Working with Veteran’s to assist in the transfer of services to our new Veteran’s agent.
- Waiting for response from Edmund St. John III regarding Dufour statement.
- Submitted a photo of emergency generator (480-3-phase) by the Highway Department for use by the Fire Department in the event of an emergency.  Approximate cost: $4,500.  Includes:  switch gear; electrical work at plug in site, purchase of two generator units (one for a spare,) transportation and pick up from Letterkenny, PA.
- Spoke with Town’s financial advisor, Clark Rowell of UniBank.  He sent two (2) debt service payment options for the USDA water meter project loan.  A decision will be made as to the best way to go.
- Francis Waterman, Water Department, joined the meeting to answer questions regarding what the job responsibilities of a water meter reader would be and how much time would be involved.  Since this is a new project, the first time the readings are taken will then indicate the amount of time required for the position and how often the readings will take place.  Mr. Waterman noted that there are 562 houses that need to be read by locating the meter and taking a scanner reading.

Carol:  Suggested taking the $4, 500 out of the Reserve Fund for the generator.  Open for further discussion.

Cheshire Planning Board, Charles M. Howard, Jr., Chairman
- Discussed an issue regarding the signing of a document by a newly elected member of the board who had not been sworn in.  The BOS advised Mr. Howard as to how to proceed and to obtain legal advice.
- Mr. Howard noted that the Planning Board is not working on a Cheshire Master Plan, at this time, but they are working on reorganizing the by-laws.  A by law committee meeting will take place on Monday, August 11, 2014 at 7pm in the Cheshire Annex.  The Planning Board welcomes input from the community.  Charlie noted that a representative from the Berkshire Regional Planning Commission, Thomas Matuszko, quoted an approximate cost for completing a Master Plan could be from $20K to $30K.  He would assist the board on grant research.

CCC Hearing:  7:30PM.  Peter Filkins reviewed his NOI for 108 Willowcove.  The Board of Selectmen, acting as the Cheshire Conservation Commission will make a site visit on August 4, 2014 at 5pm.  The Hearing will continue until a site visit is made.

Town Clerk, Christine Emerson:   
- Issued 200 Delinquent Dog Notices.  Any resident negligent in paying the fees will have the Cheshire Animal Control Officer at their residence requesting payment.

Chief of Police, Timothy Garner:   Submitted weekly report.
- Garage doors replaced.
- Recall on vehicles.
- On August 18, 2014 the Police Academy starts.

- Carol discussed the costs for the Virtual Town Hall website.  She is pleased with the progress being made on the site that the town presently is using and she cautioned everyone to remember the other financial concerns that the town is challenged with and hoped that residents of the town were satisfied with the website as offered.

Audience:  Questioned why the painted traffic lines do not last longer than four (4) months and why they were painted in the fall.  Peter answered by saying that the budget constraints cannot afford the best quality paint and school opens in the fall. Therefore, for the safety of our children the lines are fresh so they can see them when crossing.

Mail and Correspondence:

With all business finalized Paul motioned to close the meeting, 2nd by Carol with a unanimous vote taken.
Time:  8:30PM.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen Secretary

Carol A. Francesconi, Chairman  
Robert S. Ciskowski, Clerk
Paul F. Astorino, Superintendent of Buildings and Grounds