August 12, 2014

In Attendance: Carol A. Francesconi, Robert S. Ciskowski, and Paul F. Astorino
Press: The Courier and iBerkshires

Robert read the meeting minutes of August 5, 2014. Carol made a motion to accept the minutes as corrected; 2nd by Paul with a unanimous vote taken. Mark corrected the AFG grant to read $117,400.

Robert:  Wanted to clarify that he had requested the spreadsheet showing the increase in the school budget
and not the school budget posted on the website.  Carol reminded him that all documents do not have to be posted as all are available to view at the Town Hall.

Town Administrator, Mark Webber
- The pine tree in front of Mr. Woods home has to be taken down.
- Noted that a Guardrail Bid had been left at the town shed by Fed Ex unopened.  The bid was opened at 6:45PM from Bartlett Consolidated, Plymouth, MA.  Carol read the offering of $44,710.  Peter recommended the acceptance.  Paul made a motion to accept the Bid from Bartlett Consolidated; 2nd by Rob with a unanimous vote taken. (Aldo A. Bartlett, 10 Aldrin Road, Plymouth, MA 02360.)

Mark Stinson, DEP:
- Discussed the Peter Filkins application.  (Mrs. Filkins was present.)
- Noted that Form 3 – Notice of Intent can only be used for bank work and the additional 100 feet does not comply.  Mrs. Filkins submitted present photographs of the project and photographs from a neighbor who had completed banking work on his property.
- Mr. Stinson suggested:  Be specific in your plans when resubmitting an NOI to Karen Hirschberg.  Include photographs.  Show rotting railroad ties, explain that no vegetation will be cut and all work will be performed by hand.  Describe how no sediment will enter the lake and how will the project look when completed.  Ideally both sections should be looked at separately.

Resident, Alison Warner:
- Requested trees to be cut down at the ice cream shop as well as putting in wood chips.

- Will have to view the site before an answer can be given.

Resident, Barry Emery:
- Questioned if the BOS had heard from the Town’s Attorney regarding the “Potato Salad” donation project.
Answer, “No.”  Mr. Barry also questioned if the State could be contacted for brush cutting on Stafford Hill.  He said there was a time when you could see the monument from Wells Road.  He will research who owns the
property.  Peter remarked that it hadn’t been touched in years.


Highway Department, Peter LeFebvre: 
- Carol signed the Guardrail Bid Contract.
- Carol reported displeasure with the manner in which the trees had been cut on Depot Street by a tree cutting service.
- Trying to save tree on Gaylord property.
- Right hand side of Depot Street has trees that need taking down by the wires.

Town Administrator, Mark Webber:  continued
- Mailed Wells/Windsor Road job specs to Warner Bros and Maxymillian. 
- Signed off acceptance on the AFG website for the AFG grant.
- Ordered bus shelter from Columbia Equipment. 60-90 days for delivery.
- Note to Chief Garner re:  speeders on Church Street.
- 2 emergency generators reserved.  Making arrangements for delivery.
- Audit Draft Management Reports submitted.  Please review and discuss at next week’s BOS meeting.
- Participating in the Houston/Galveston Purchasing Cooperative regarding a new fire truck.  Once membership number is received the fire truck can be order.  This participation eliminated advertising, bidding, etc.
- Building Inspector says that the bus shelter falls under the square foot requirement so no permit is required.
- Submitted BRTA and POA contracts.  Have to complete a drug test.

CCC 7:30 Ronald and Jayne DeAngelis Hearing:
- Carol read The Berkshire Legal Notice.
- Jeff Randall of Hill Engineering presented an overview of the project and addressed comments from DEP Representative, Karen Hirschberg noting violations to be addressed.  (8/8/14)
- DEP Representative, Mark Stinson attended the meeting and offered his input to the discussion.  In his observations he saw no defined work line, no area for the lawn and questioned if the silt fence would be the line.  He reminded the CCC that the Order of Conditions clearly have to state violation solutions.
- Mr. DeAngelis stated to date only one (1) tree has been cleared.
Carol:  The house and septic have to be 100 feet from the Pettibone Brook.  The brook is considered a perennial stream.  Mr. Randall said it will have a culvert that can handle 100 year storm conditions.
Carol:  The Town will hire a Conservation Consultant to walk the site.  Mark will research a local consultant.
Carol continued the meeting for August 26, 2014 at 7:45PM

Building Permit Signed: (CCC)
- Carol signed building permit for Jeff Warner for a garage/deck.

Town Clerk, Christine Emerson:  In Library.

Chief of Police, Timothy Garner:   Submitted weekly report.

Mail and Correspondence:
- Time Warner.
- DOT Bridge Inspection Report for Sand Mill Road over Dry Brook.

- Inquired about the number of hours some officers were working.  Carol explained weekly hours/monthly hours and the need to read carefully.
- Concerned about Peter’s vacation time and the need to clarify why no present employee, with longevity of service in the department, cannot take over in Peter’s absence.  From his observation he would like to review policy on contract negotiation procedures as he felt there was a lack of communication as the process should be amicable and from what he saw it was very impersonal. Carol:  Stated that they did attempt to but it did not work out.  Thus the reason to pay for an additional individual.
- Robert suggested that a Highway Department employee do the Water Department Meter Reading position.

Paul:  Has always felt Employment Performance Evaluations were needed.

Carol:  This topic is subject for future discussion.

Paul:  Will be on vacation in September.

Resident, John Tremblay:
- Commended the Board of Selectmen for starting the process for a Cheshire Master Plan.
- Voiced that the Cheshire Planning Board was doing a good job on their efforts to work on reorganizing the bylaws.
- Inquired about the cost of a bus shelter by the Adams Community Savings Bank.  Thankfully, the BOS stated that the bank donated the money for the shelter. ($4,370)
- Requested a copy of an email to Carol from Attorney St. John regarding the Dollar General Store.  It will be picked up Friday at the Annex from 1pm to 5pm.
- Requested a copy of the Audit Draft Management Reports.  Unable to do so until the report is final.

Carol:  Reported roof leaking at Town Hall to Francis Waterman.

With all business finalized Paul motioned to close the meeting, 2nd by Carol with a unanimous vote taken.
Time:  8:30PM.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen Secretary

Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk
Paul F. Astorino, Superintendent of Buildings and Grounds