August 1, 2017

In Attendance: Robert S. Ciskowski, Carol A. Francesconi and Ed St. John IV  
Press: iBerkshires

Carol motioned to accept the minutes of July 25, 2017 as submitted; 2nd by Ed with a unanimous vote taken.

The BOS voiced dissatisfaction to Superintendent, Dr. Robert Putnam, about the safety and stabilization of the boiler room roof at the Hoosac Valley Elementary School. Carol also announced the resignation of Principal, Bachli from the HVES. It was noted that the structure is not fixed and the project has not be put out to bid. At the Town of Adams annual meeting, $130K was designated for the repairs.
Carol feels the replacement will not happen.  Dr. Putnam said there was no mold and it was structurally sound with the repairs already in place.
Ed said he had photos of the mold from tours he had taken of the building. Further discussion will take place.

A One Day Liquor License issued to Bass Water Grill/St. Mary’s Church for an event on October 1, 2017.  No fee charged.

Resident, Peter Traub:
- Asked permission for the Implementation Committee to use the Clerk’s office for a meeting on 8/2/17.
Permission granted.
- Peter noted several barrels floating in Cheshire Lake and asked to bring them to the launch area.  Many may be from a recent neighborhood lake parade that was recently held.  Permission granted.

Resident, David Tarjack:
- Voiced concern about the safety and condition of the boiler room and possible mold.  Ed will make a visit tomorrow to see the status of the roof and possible mold and will report back to the BOS.

6:00PM  Executive Session motioned by Carol; 2nd by Ed with a unanimous vote taken. Carol read:
“To consider the purchase, exchange, taking, lease, or value of real property if such discussion may have a detrimental effect on the negotiating position of the governmental body.”

Robert S. Ciskowski, Yes; Ed St. John, IV; Yes and Carol A. Francesconi, Yes.

Highway Superintendent, Blair Crane:
- Pothole patching.
- Roadside mowing.
- Garage cleaning due to inclement weather.
- Miscellaneous maintenance tasks, equipment moves.
- Road grading.
- Mowing town properties.
- Refrigerator installed.
- Will be moving forward with the replacement of inefficient, no lightening areas of the Highway Shed and the salt shed. The BOS approved. Costs for the change will be $17K with NationalGrid covering 40%.  Payback in the shed is five (5) years and the salt shed being three (3) years.
- Discussed the general condition of bridges in 2000 and submitted a spreadsheet showing work competed on bridging with Chapter 90 monies in 2010.

Town Administrator, Mark Webber:
- Will schedule a meeting with the Water Commissioners for 7:15pm, August 8, 2017.
- Letter of interest received for town employment.  An application has been picked up.
- Followed up with request from Standard and Poor’s seeking audit information so that they can update our bond rating.  Followed up with Scanlon Associates, our auditor, to see when the audit will be completed and when we can schedule an audit exit conference.  A conference will be scheduled in about two (2) weeks.
- Spoke with Eric Ford, DER representative, regarding Kitchen Brook dam removal.  We remain in provisional approval status.  The requirements to move on to design and eventual implementation are:
“Document of support from the BOS (in the form of meeting minutes vote or a separate signed document.  A determination that the current access with the two (2) existing culverts can be abandoned and that alternate access to the site be obtained.  A document to that effect will be necessary. DET wants to remove the two (2) culverts as the pull out at the end of the job.  Rebuilding/replacing these culverts will be very expensive and hard to justify and will most likely end the project.  This is an important project to release the town from almost certain liability down the road because of the poor engineering report which the Office of Dam Safety will revisit eventually”.  Mark submitted to the BOS a Kitchen Brook Dam Removal Work Plan; revised June 2017.
A meeting with the Water Commissioners is scheduled for Tuesday, August 8, 2017 at 7:15pm.
- Plumber, Pat Klammer, repaired the Annex bathroom.
- The Water Department Superintendent requested using his personal cell phone as with the town supplied cell phone he cannot retrieve messages.  He asked to be compensated the current cost of what he pays which is approximately $24.00 per month.  The BOS approved.
- Bernie Lynch, Facilitator, for the school district, scheduled a meeting on Wednesday, August 30, 2017 at 5pm.

Fire Chief, Thomas Francesconi:
- Discussed a recent issue that is occurring in many volunteer fire department; lack of fire volunteers during the day shift.  The highway department members can help and have but if there is an EMS issue, there is concern. Chief Francesconi noted that Lanesborough and Adams can cover Cheshire.  Volunteerism is down 40% nationwide.  With this in mind, the Chief would like to explore options.  In order to be a member you have to be a resident of Cheshire for six (6) months and 18 years old. The next step will be to speak to ambulance services for coverage from 8am to 5pm.  There usually is no cost to the town except for electricity and heat in the winter.  They use the building with their equipment or we could use truck #5.  That scenario was offered about three – four years ago. The Chief will go back to the agencies and see what is being offered now.  Additionally, combined resources may be another option.  There is a couple of minutes delay from Adams who has a private ambulance service.
- Mark suggested he called the Chief of Richmond as they have experienced a similar situation.
- Ed reminded all about the insurance implications.
- The Chief will report back to the BOS with follow up information and recommendations.

Resident, Lisa Malloy:
- Questioned why State Police were checking her horses, cleanliness due to water nearby, and poor conditions.  The BOS suggested she meet with the Cheshire Board of Health as the BOS has no knowledge of her situation with the DEP or the State Police.

Cheshire Police Chief, Timothy Garner:  Report submitted.
- Officer Alibozek will be back on August 20, 2017 for duty.

Town Clerk, Christine Emerson:  No issues or concerns.
- Certified 209 signatures for the Chapter 40 Sec. 6C Petition.

Mail and Correspondence:
- Letter from the Board of Health dated August 1, 2017.
- Ed submitted Town Facilities Request Form for review and acceptance.
- Letter from Sandy Smith reporting a drain on Richmond Hill that is clogged. Cleaning was requested.
- Thank you letter receive from Barbara Hutchinson for Andy Kachel’s hard work and dedication as a town employee.
- Charter Communications; annual balance sheet, statement of ownership for calendar year 2016.

8:21 PM Carol motioned to go into Executive Session: 2nd by Ed with a unanimous vote taken."To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the government's bargaining or litigating position.  Also, to conduct strategy sessions in preparation for negotiations with non-union personnel; to actually conduct collective bargaining and contract negotiations with non-union personnel.
The 6pm Open Meeting will not be reopened.

Roll Call:  Carol A. Francesconi, Yes; and Ed St. John, IV; Yes.

Carol motioned to close the Open Meeting; and to not return to the Open Meeting; 2nd by Ed with a unanimous vote taken at 8:20PM

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds