August 22, 2017

In Attendance: Robert S. Ciskowski, Carol A. Francesconi and Ed St. John IV  
Press: iBerkshires

Robert motioned to accept the minutes of August 15, 2017 as submitted; 2nd by Carol with a unanimous vote taken.

Highway Superintendent, Blair Crane:
- Submitted Weekly Activity Log.
- Roadside mowing.
- Tree on Windsor Road.
- Cleaning ditches.
- Cemetery duties.
- Ed thanked Blair for the site visit to Kitchen Brook dam.

COA, Peter Traub:
- Advised the BOS of a meeting with the COA Director of Adams to discuss the possibility of sharing a part time employee with three towns.  One project would be to work on a combined newsletter.  The BOS had several questions but will wait until Peter can better explain the job description and the need.  A new television has been installed by Blair in the center.

Town Administrator, Mark Webber:
- Discussed the status of Kitchen Brook dam.  Eric Ford of DER is willing to schedule a joint meeting with the Cheshire Water Commissioners, Mark, and the Cheshire BOS.  This presentation will allow for all to better understand the dynamics of going forward with a removal.
- Mark researched other grant opportunities for funding for either repair or removal of hazard or no longer viable dams.  The grant recently closed out in July and will not reopen again for another year. $2.4M was awarded statewide for twelve (12) projects; seven (7) repair projects and five (5) removals; two (2) of which are former, no longer needed municipal water sources.  They were awarded to medium to high hazard dams; where ours is rated a significant hazard (lower rating.) 
- Spoke with MIIA and they have added the Cheshire School to the town insurance with restrictions.
- MIIA sent a second copy of the Liability of Insurance for the BRTA.
- The Adams Cheshire District School Committee signed the Lease Agreement for the Cheshire School.
- Legal Notice in the Eagle for the sale of the Police Departments, no longer used 4-wheeler and trailer.  Bid opening will be 9/12/17 at 7:00PM  Town Hall.
- Faxed a copy of Mark's Open Meeting law test certificate to the BRPC.
-  Will be preparing to apply for an IT grant through the State's Community Compact program.  Grant opens in January.  There has been interest expressed by contractors and Town Inspectors to purchase an on-line permitting system.  BRPC feels it would be a viable application.

Town Administrator, Mark Webber:  continued
- The Mohawk Trail Woodlands Partnership requested some data to complete their energy efficiency evaluation of town properties to help reduce and/or stabilize energy costs. Mark was unaware that this was a component of their mission and will be gathering information for them.
- A work proposal to Bay State Elevator to decommission the Cheshire School lift was signed by Mark.

Cheshire Police Chief, Timothy Garner:  Report submitted.
Town Clerk, Christine Emerson:  No issues or concerns.
- Submitted copy of the Cheshire Community Center Rental Agreement.

- The Cheshire Water Commissioners and Travis began a dialogue regarding the Kitchen Brook dam.
- Robert asked if the Commissioners were in contact with Tighe and Bond regarding the alternative of repairing the dam with grant monies. Francis Waterman apprised the BOS that the State was there last Friday inspecting the dam and a report should be forthcoming fairly soon.  The Commissioners restated that they are not interested in removal and after some discussion agreed to meet with the DER for research/ideas/and possible funding. 
- Francis stated that it is a potential resource for the town and could provide surface water.  In the case of a catastrophic event: "They could hook that system up.  There is a process, but it is doable.”
- Carol:  Noted that the dam is 100 years old.
- Francis suggested repairs might include hydraulic injection to repair the grout be used.
- Mark:  Noted that five (5) years ago, it would have cost $500K
- Francis:  Once the report comes back they will call Tighe and Bond to figure out how to fix the dam and determine how much it will cost. 
- Ed: Questioned what happens now?  What should we be doing?
- Mark believes there should be no fines from the State - that he knows of.
- Carol:  Reminded the group that this has happened before and noted a lawsuit.
- Mark:  Will be following through with scheduling a meeting with the DER and reports.

- Updated the BOS on his attendance at School Committee meetings as the Cheshire Educational Liaison.  Discussed school building issues and the need to wait for private contractor’s bids and reports.  He felt everyone was working diligently.  He offered the school schedule for a preview night at the elementary school on Thursday, August 24, 2017 from 4pm to 6pm and Wednesday, August 23, 2017 from 6pm to 7pm for the middle school.
- The board voted on the Regional Agreement Amendment Commission and the members who will be attending.

Mail and Correspondence:
- Department of Environmental Protection.  RE:  General Permits for Stormwater Discharges from Small Municipal Separate Storm Sewer Systems (MS4) in Massachusetts.

With all business finalized, Carol motioned to close the Open Meeting; 2nd by Robert with a unanimous vote taken at 7:50PM. 
Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Grounds