February 13, 2018

In Attendance: Robert S. Ciskowski, Carol A. Francesconi, and Ed St. John IV
Press: iBerkshires

Carol motioned to accept the minutes as presented for February 6, 2018; 2nd by Ed with a unanimous vote taken.

Agenda for February 27, 2018.  6pm Superintendent/Advisory Board/BOS.  Town Hall.
           March 6, 2018 6pm; McCann Vocational-Budget Review.

Cheshire Highway Superintendent, Blair Crane:
- Submitted Weekly Activity Report for: 2/7/18-2/13/18.
- Repairing and maintaining snow removal equipment.
- Addressed snowy/icy road conditions.
- #3-blown/rotted power steering hose.
- #10- blown fan clutch replaced.
- Discussed the non-plowing of the school parking lot areas.  The BOS agreed not to plow the area at this time.

Town Administrator, Mark Webber:
- Scheduled Highway union negotiating session was cancelled and re-schedule for next Tuesday at 9am.
- Edits completed to the Highway Superintendent and Full Time Police Officer employment agreements.
- Collated Highway Superintendent Performance Review and comments.  BOS to sign original and provide to Blair for his signature.  Provide copy to Town Treasurer to place in employee’s personnel file.
- Once finalized and passed along to individuals, provide copies of all Highway employee performance reviews to Town Treasurer to be placed in employee’s personnel files.
- Held non-mandatory site visit/walk through today for interested proposers for the Cheshire School RFEI.  Missed meeting the representative from Head Start.  Another date will be scheduled.  One person interested in limited space for a dance studio.  Proposals are due February 27, 2018 at 3pm.
- Contacted Joanne DeRose at National Grid about streetlight program update and questions about Chester, MA updated street lighting. A street lighting project is also a possibility and National Grid suggested using the Green Communities Program.
- Spoke with Travis this morning and updated his employment agreement.  Asked that he review it with his commissioners for edits and get it back to me for finalization.
- Attended Complete Streets Committee meeting this afternoon.  Will meet again in three (3) weeks to finalize reports.  Submission date is April 1.  The Committee’s top choice, as of today, is the reconstruction of Depot and Railroad Streets.  The Water Department is planning to replace the water mains and laterals along Depot this spring. The thought was to come in after them and do a complete sidewalk, paving, curbing, landscaping project.  Originally, there were 16 projects. Only one (1) or a group of a few different projects can be submitted that don’t exceed the $400K potential funding.
- Department Budgets are coming in.
- Schedule on Agenda: Green Community, March 13, 2018 at 7pm.

BRPC, Pat Mullins:
- Updated the BOS on the status of the CBDG housing rehabilitation grant.
- The grant is due by March 2, 2018 and New Marlboro will be a part of the grant.  To date, Cheshire has 50-70 interested individuals with a maximum possibly of $35K each – or $40K.  Projects could consist of housing repair, energy, foundation, and plumbing.  Income eligibility is low to moderate income.  HUD sets the limits and guidelines to be followed.  One (1) person up to $44,800; two (2) persons over $50K.
- BRPC has managed fifty projects in the past and is familiar with all of the processes.
- The loan is to the homeowner.  The loan will go down 15% each year.  If there is a change of owners the loan would have to be paid.  The Town would hold the lien and it would be recorded at the Registry of Deeds.  The Town also has the capacity to forgive the loan.
- Program income could be used for CBDG eligible project(s).
- Pat (BRPC) selects the projects along with a citizen’s advisory committee.  Only the projects are discussed, not homeowner’s names.
- The Town’s $60K is keep available.  The accounting is separate. It could be used for new projects, costs of overruns over $35K or for full de leading.  Each account is documented as to how the money has been spent and the BRPC works in collaboration with the Town for verification. Robert:  Could the loan balance go to zero balance in 15 years?  There is zero interest.

Town Clerk, Christine Emerson:  No issues or concerns

Police Chief, Timothy Garner: 
- Discussed letter received from Sgt. Steven M. Charon regarding formal retirement from the Cheshire Police Department.  Chief Garner will follow up on addressing the request.

Pine Valley Mobile Home Park Eviction forms were signed.

Mail and Correspondence:

Carol motioned to go into Executive Session: “To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and the chair so declares;” 2nd by Ed with a unanimous vote taken.
Roll Call:  Robert S. Ciskowski, Yes; Carol A. Francesconi, Yes; and Ed St. John IV, Yes.

With all business finalized at 8:00PM, Carol motioned to go into Executive Session; 2nd by Ed with a unanimous vote taken. The BOS will not return to the 6:30PM open meeting.
Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

Robert S. Ciskowski, Chairman
Carol A. Francesconi, Clerk
Ed St. John IV, Superintendent of Buildings and Groundsv