October 30, 2018
6:00PM Open Meeting
In Attendance: Carol A. Francesconi, Robert S. Ciskowski
Press: iBerkshires, Berkshire Eagle
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.
Carol opens the regular portion of the meeting.
Carol opens the regular portion of the meeting. Carol read the minutes and made a motion to accept the Board’s October 23, 2018 meeting minutes. Robert seconds the motion. A unanimous vote was taken Robert motioned to accept the Executive Session minutes; 2nd by Carol with a     unanimous vote taken.
Highway Superintendent, Blair Crane:
- Submitted a Weekly Activity Log for 10/24-10/30/ 2018.
- Road grading to continue.  Harbor Road yet to complete.
- One day left on grader rental.
- Ten (10) tons of cold patch in stock for the winter ahead.
- Part one of DLS inspection completed.  Inspector to follow up.  Numerous issues to correct and repairs in motion.
- Winter salt is at capacity.  Winter sand is in the yard for residents.
- Pot Hole Complaint; Fisher Hill Road and Hutchinson Lane.
Greylock Advisory Board, Gary Trudeau:
- Updated the BOS on the various upcoming programs at the Mount.
- Mr. Trudeau suggested the group work on a better system for advising visitors regarding the time frame for parking.  This initiative will be discussed further.
Town Administrator, Mark Webber:
- In conversation with Workmen's Compensation case adjuster regarding current claimant.
- Letter sent to the AG's office attorney in charge of manufactured housing mobile home parks  division regarding the newly discovered item in the Pine Valley lease calling for a rent surcharge  for additional unit occupants beyond two (2).   This is included in the new lease document,  which is effective November 1, 2018.
- Received notice of a one-time increase in Chapter 90 highway funding in the amount of $39,926.
- Mark requested the Assessor's Clerk and the Treasurer to come up with an available Overlay Reserve amount in the event that funding may be necessary for additional firehouse roof and or other town building expenses. Another Special Town meeting would be necessary to  appropriate those or any other available funds, if necessary.
- Scheduled interviews for the position of Town Administrator for Thursday evening.
A presentation was given by Director Erica Girgenti, of the Adams Council on Aging, Adams, MA 01220 regarding a Senior Transportation Services Intermunicipal Agreement between the two (2) towns. The Agreement outlines the usage of a donated new Nissan Rouge vehicle from Fallon Health Group for the purpose of addressing the transportation need of seniors to health facilities at a distance.  Qualified volunteer drivers will assist in the process; $.54 cents/mile + $20/person+ driver rate of pay.  Usage of volunteers will always be looked to first, omitting the driver rate of pay. Monthly reports will be submitted to the Town of Cheshire and future changes will be resolved between the two (2) agencies. Erica will be in charge and will use her discretion regarding additional usage.
- Attended the Massachusetts school Building Authority meeting and reported that due to recent  newspaper articles, the SBA felt the school was not ready to go forward.  Carol defended  Cheshire as promises were made in the  past to fix the school before it became a district  building.
- There are two (2) programs. One (1) is a CORE program which includes all envelop problems.
- The second program is the Accelerated Repair Program.  The ARP program is for roof, windows,  doors, boiler (new) only.
- Adams is budgeting $250K for third party evaluation of the building.
- After a third party review, there will be a better idea of the repair needs and costs.
- The group felt the district was not prepared for FY18 but could reapply for 2019/2020 for either repairs or a new construction.
- A feasibility study for new construction would cost between $600-$800K depending upon whether there would be multiple sites under consideration.
- Commended Carol for carrying out the incredible amount of work she has accomplished with fire house repairs, school issues/maintenance/meetings.  Robert said, "Carol's time and effort is outstanding."  Mark concurred.
- "The roof on the fire house will be restructured by the end of the week.  Inside repairs will follow."
- The part for the Cheshire Community Center furnace did not repair the problem.  A new furnace will be installed on November 2, 2018.
Cheshire Police Chief, Tim Garner
- Submitted Weekly Report.  Carol thanked the Chief for a great Halloween event. 
Christine Emerson:
- No issues or concerns.
Mail and Correspondence:
- Solitude Lake Management.  Increased Sonar herbicide treatment options due to increasing dominance of tapegrass (Vallisneria americana.)  A single year cost is $48,700 or with a one-year contract for 2019 (discounted) - $40,750.  A three-year contract was also available.  A discussion will take place with Ray, Fisher, Lake Recreation/Preservation District volunteer.
- Cheshire Council on Aging minutes for October 2018.
- Letter certifying Chapter 90 apportionment for Fiscal Year 2019 is $239,559.  The new supplemental amount of $39,926 has been approved.
- Notice of Intention to Convert Use and Removal of Property from Massachusetts General Laws Chapter 61A Classification/Peter I. Whitney and Eric Whitney, 221 Ingalls Road, Cheshire, MA.
Cheshire Liquor Center, Owner:
- Advised the BOS that he will be meeting with Dan Condron to discuss a plan regarding the stream by his property so an overrun does not reoccur. Carol will speak with Fred Balawender about trees crossing the stream and the removal thereof.  Carol reminded the owner that theTown of Cheshire has no jurisdiction of the State Bridge and to contact the MASS State Highway in Lenox, MA. Carol assisted with general information for filing a Notice of Intent with the Cheshire Conservation Commission.
With all business finalized, Carol motioned to adjourn the meeting at 7:45pm; seconded by Robert.  A unanimous vote was taken.

Respectfully Submitted,
Carole A. Hilderbrand, Board of Selectmen’s Secretary
Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk