April 9, 2019

6:00PM Open Meeting

In Attendance: Robert S. Ciskowski, Carol A. Francesconi
Press: iBerkshires
Board conducts the business session of the meeting by reviewing and approving weekly payroll and vendor warrants.

6:30PM Carol opens the regular portion of the meeting.
       Carol read the minutes and made a motion to accept the Board’s April 2, 2019 meeting minutes; seconded by Robert. A unanimous vote was taken.

Resident, Gary Trudeau:
- Reported to the BOS that no repairs have been made since he reported dangerous conditions on Outlook Avenue on April 2, 2019.  He noted that the repairs made last year did not hold up and that pot holes have not been filled.  Mr. Trudeau questioned when the work would be done.
Carol:    Reported that Blair was out due to a health issue and she would discuss Outlook Avenue when he returned.

Facility usage form was completed and approved by the BOS for Hoosac Valley High School Lacrosse Team, Dayne Poirot, for the Cheshire Field at the Cheshire Elementary School.    

Berkshire Regional Planning Commission, Patricia Mullins:
- Updated the BOS on the status of the Community Development Block Grant.  Until recently, only five (5) to six (6) residents completed documentation for the grant.  After a recent mailing, the BRPC received 50 calls and emails. Follow up will be completed to accept those meeting the eligibility guidelines.
- A Grievance Policy was discussed and the BOS will discuss this further after town counsel has time to review it.
- Ms. Mullins advised that a Citizen's Advisory Committee of three (3) should be established.
- The BOS will also be checking on Ms. Mullins signing contracts as the housing manager since the contract is with the Town of Cheshire, the BOS will review this document with town counsel before approving. Ms. Mullins noted that the BOS of Cheshire would have to sign before she could.
- The BOS approved the Town of New Marlborough, MA managing their own project.
- After reviewing the documents, the BOS will meet with Ms. Mullins on April 30, 2019.

Cheshire Water Department, Rick Gurney and Ron DeAngelis:
- Questioned the status of Depot Street regarding the water main replacement project.
- It was agreed that the water department could complete engineering but they would not go forward with the bid process.  This project most likely will be done next year as the town did not receive an award from the Complete Streets grant program.

Highway Superintendent, Blair Crane: (Absent) Weekly report submitted and read by Carol:
- Graded trouble spots on Stewart White Road and Richmond Hill.
- Fabrication on transfer station safety railing continues.  Completion expected by next week.
- Installing new glass window in the superintendent's office as it was broken over the weekend.
- Department attending a chainsaw safety course for the end of April and mid May for advanced techniques.
- Repair on Outlook Avenue to commence now that the Lenoxdale plant is open.
- Preparing paperwork for Maple Drive FDR and repaving including catch basins.

Town Administrator, Ed St. John IV:  Weekly report submitted for April 9, 2019.
- Working on the FY 2020 budget.  Met with the Finance Committee.
- Suggested a solution for hosting Appalachian Trail hikers to erect a structure on space behind the Community Center on School Street to shelter the hikers from the rain.
- Reached out to Tom Matuszko of BRPC regarding a potential traffic study.  BRPC works with a company from New Hampshire.  Ed will continue to attempt to schedule dates for the counts.
- Submitted a Budget Memorandum/Summary Update.

Town Clerk, Christine Emerson:  No issues or concerns.
Cheshire Police Chief, Tim Garner:  Weekly report submitted.

- Received information regarding Route 116 - state numbered route- town owned. "Route 116 is under the jurisdiction of the town of Cheshire, not MassDOT; and there have been     no recent Chapter 90 project requests from the town of Cheshire for the repair of Route 116. The towns do their own prioritization on what projects they want to pursue for repair or initiate. The town submitted a MassWorks Grant Application in 2018 for this 2.5 mile section of Route  116, for full-depth reclamation and resurfacing, for about $980,000.  The Office of Housing and Economic Development did not award the town a grant for this work."
Mail and Correspondence:
- Minutes of the March 20, 2019 for the COA were received.

- For the Memorial Day Parade, Ed will schedule the firing squad from the Adams American Legion and HVHS Band.  He will also contact the school to make an announcement that any Cheshire child can submit an essay regarding the meaning of Memorial Day to the Cheshire Town Hall.  The deadline date is May 17, 2019. Awards will be given.
- Questioned if a Citizen's Petition can be placed on the Warrant once it is closed.  The answer is "Yes."
- Will discuss further next week, with Blair, the possibility of having the rental charge of a grader put towards the purchase.
- More definitive information needs to be received regarding the potential of changing street     lights to LED.  Ed will be scheduling a meeting with NationalGrid to review their options.

Cheshire Planning Board, Donna Defino, Chairman:
- Updated the BOS on the fact that the coordinator of Green Communities, Mr. Berry, communicated that the Cheshire bylaws for Light Industrial and Accessory Agriculture meets the Green Community grant requirements.

- Will hold informational meetings on May 23, 2019 and May 30, 2019 at the Cheshire School at 7pm for reviewing information for the 2019 Annual Town Meeting.

With all business finalized, Carol motioned to adjourn the meeting at 8:10PM; seconded by Robert.  A unanimous vote was taken.

Respectfully Submitted,

Carole A. Hilderbrand, Board of Selectmen’s Secretary

Carol A. Francesconi, Chairman
Robert S. Ciskowski, Clerk